[bc-gnso] Information regarding Executive Committee Elections
- To: <bc-gnso@xxxxxxxxx>
- Subject: [bc-gnso] Information regarding Executive Committee Elections
- From: "BC Secretariat" <secretariat@xxxxxxxxxxxx>
- Date: Mon, 4 Jan 2010 15:38:39 +0100
For your information, below are the relevant sections of the Charter regarding
the election of an Executive Committee.
A point of clarity regarding clause 5.1 in reference to 'members'. This is an
exceptional membership year; the decision has been taken to delay invoicing for
2010 until the newly-elected Executive Committee has drawn up a budget and set
fees. For the purpose of these elections, BC members as of 31 December 2009 are
eligible to stand for election, to nominate and to vote.
4.2. Executive Committee
The Constituency will have an Executive Committee comprised as follows:
a.. A Chair
b.. A Vice Chair for policy coordination
c.. A Vice Chair for finance and operations
d.. A representative to the Commercial Stakeholder Group
e.. Any Constituency members selected as Council members.
4.7 Terms and eligibility
The terms of office of the Chair, Vice Chairs and CSG representative shall be
one year. The terms of the GNSO council representative shall be as specified in
the ICANN by-laws. To be eligible to stand for a position on the Executive
Committee the candidate must have been a member of the Constituency for at
least the immediately preceding 12 months.
5.1. The election process for the Executive Committee will be initiated by a
nomination period of two weeks. The Chair, Vice Chairs and CSG representative
will be elected at the same time. The timing of elections for GNSO
representatives and Nominating Committee delegates will be determined by the
ICANN by-laws. Any member of the Business Constituency may nominate one other
member. This process (including receiving nominations, communicating
nominations and publishing an overview of results) will be initiated and
managed by the Secretariat. If at the close of nominations, it would result in
all Executive Committee except Council representatives, or all Council
representatives, being from the same region, the nomination period may be
extended to improve geographic diversity.
5.2. Immediately following the nomination period, and a one week discussion
period to talk with the candidates if time allows, the Secretariat will open an
election period of one week, during which it will receive votes from members of
the Constituency electronically, typically via e-mail.
5.3. Depending on category BC members have 3, 2 or 1 vote(s). Votes are cast as
a block and are not divisible. The Secretariat will allocate votes cast
according to category.
5.4. Proxy votes are allowed subject to written notification to the Secretariat
by the designated representative of the member after the nomination period and
before the start of the voting period and subject to the proxy conditions of
5.5. The winner(s) will be candidates receiving the largest number of votes. To
ensure geographical diversity the Executive Committee may impose elimination
rules based on ICANN geographical regions. Such rules will be made known before
the start of voting.
5.6. In case of a tie a new election will be held among the nominees in the tie.
8. Communication Guidelines
8.2.3. Special rules for elections
During elections there is a need for special rules in line with Article 5 of
the Charter to ensure the integrity of the process and fairness to all
candidates. This means inter alia that the returning officer for the election
will unless otherwise agreed instruct the list administrator as follows:
to open a nomination period but only publish nominations to the list at the
close of that period;
to open a discussion period (where the external timetable allows) but to
monitor air time to ensure fairness to all candidates, and if necessary delete
or suspend postings;
to open a voting period and suspend all election and candidate related list
mail during that period.
8.2.4 Types of list
the BC will operate an open list with direct posting facility for BC members
which is archived and available to members. This list is intended for dynamic
discussions such as on policy.
the BC will also operate an internal list for indirect posting via the BC
Secretariat. This list is intended for administrative matters such as elections.