[bc-gnso] Action Needed by Members: Agenda for GNSO Council Meeting 26 August 2010/Council Agenda items feedback/reminder about Review Teams Selection Process

[Marilyn Cade <marilynscade@xxxxxxxxxxx>]

Dear Members: 
Please take note of the Council agenda. If you, as a BC member, have a specific 
topic(s) to discuss with BC colleagues that is on the Council agenda, please 
post it to the bc-gnso@xxxxxxxxxxxx list. You will reach all BC members and the 
full ExComm.
Please Note:  The ExComm met last Friday and took several decisions on 
improving the consultation processes on all fronts. A fuller report on those 
discussions is being prepared and will be posted over the week-end. I have been 
traveling in Africa since Saturday and have had limited access. However, to 
preannounce a couple of important decisions:We will be announcing ExComm calls 
that will take place a few days after the Council agenda is released. These 
ExComm discussions will primarily be focused on topics on the Council agenda. 
As needed,  ExComm working sessions will address administrative/management work 
items of the Constituency. We will be announcing a  schedule for BC calls for 
later in August, September [with a face to face option]; October and November. 
That will be a separate update. 

This update to the membership is to ask you to focus on the Council Agenda and 
share your views on any of the topics to be addressed.However, please note that 
one topic should be addressed privately, if you are commenting on candidates, 
or conveying your views on CSG or BC strategy. 
One topic on the agenda is already the  subject of CSG consultation with the 
BC:  Item 4: Endorsements of GNSO members of Review Teams
As you know from earlier emails to the list, the CSG is meeting to undertake a 
decision on putting forward the CSG candidates to the RT.  This is a reminder 
that on Tuesday, a CSG meeting will take place to consider the CSG nominations 
to the RTs. To date, the  CSG does not support the Council intervening in the 
SG's nominations, nor in overturning an SG's preference. This was discussed at 
the Kenya CSG and BC Members meeting, and has continued to be supported by the 
CSG to date. It is possible that there will be a motion put forward by the CSG, 
after the Tuesday meeting. As members, you were asked to provide input on the 
candidates for the CSG, and also on the proposed approach of asking the Council 
to forward four candidates [ one per SG] for SSR [only three seats provided by 
Selectors for GNSO]; and four candidates [one per SG] on WHOIS [four seats 
provided by Selectors to GNSO]. Several members have responded. You have until 
CoB Saturday to provide comments but these should be sent directly to Sarah 
Deutsch and Marilyn Cade, as the CSG reps. FOR YOUR CONVENIENCE, personal email 
addresses are provided.DO not post comments about these questions to the public 
list, please.If you have a more general comment, you are of course welcome to 
use the full BC list.  
We recognize that we are asking you to work on a number of items at the same 
time, and appreciate your participation and input at all times. 




From: Glen@xxxxxxxxx
To: liaison6c@xxxxxxxxxxxxxx
Date: Thu, 12 Aug 2010 11:49:35 -0700
Subject: [liaison6c] Agenda for GNSO Council Meeting 26 August 2010

















Agenda for
GNSO Council Meeting 26 August 2010.


https://st.icann.org/gnso-council/index.cgi?proposed_agenda_26_august_2010

http://gnso.icann.org/meetings/agenda-council-26aug10-en.htm




This agenda was established according to the GNSO Council Operating Procedures
approved 5 August 2010 for the GNSO Council.

http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf


For
convenience:

* An
excerpt of the ICANN Bylaws defining the voting thresholds is provided in
Appendix 1 at the end of this agenda.

* An excerpt from the Council Operating Procedures defining the absentee voting
procedures is provided in Appendix 2 at the end of this agenda.

Meeting
Time 20:00 UTC

See the
following and http://www.timeanddate.com/ for other times:

13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET;
24:00 Moscow



Friday, 27 August 

01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 06:00 Melbourne 

Dial-in
numbers will be sent individually to Council members. Councilors should notify
the GNSO Secretariat in advance if a dial out call is needed.



GNSO Council meeting
audiocast http://stream.icann.org/gnso/

Item
1: Administrative matters (10 minutes)

1.1 Roll
call of Council members

1.2 Update
any statements of interest

1.3
Review/amend agenda



1.4. Note the status of minutes for the previous Council meeting per the GNSO
Operating Procedures:

• 5 August 2010 meeting – Approved 21 August 2010.



Item 2: Overview of New
Procedures Related to Voting (15 minutes)



2.1 Refer to:

• GNSO
Operating Procedures 

http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf 

• Cheat
sheet for new voting procedures 



Visual
Procedures Map
covering abstentions, absences, and vacancies 

http://gnso.icann.org/council/visual-procedures-map-en.htm 

Abstention
Notification Form
to be completed by an officer of the abstaining Councilor's appointing
organization (Stakeholder Group or Constituency, as appropriate)

http://gnso.icann.org/council/abstention-notification-form-en.htm 



2.2 Brief Overview (Ken Bour)



2.3 Discussion 



Item 3: Whois Studies
(25 minutes)



3.1 Refer to:

• Whois
Studies Report: 

http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf

• RFP for Proxy/Abuse Study: 

http://www.icann.org/en/announcements/announcement-2-18may10-en.htm

• Liz Gasster's summary chart of the studies: 

http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf 

• Brief overview of the study choices presented by Lisa Phifer on 15 July: 

http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-23jun10-en.pdf




3.2 Highlights of Report for Whois Study # 3 (Liz Gasster) 



3.3 Motion to proceed with Study # 1 

• Refer to
motion: 

https://st.icann.org/gnso-council/index.cgi?26_august_motions

• Discussion 

• Vote 

(Note that absentee voting will not be allowed for this but new procedures may 
apply.)

3.4
Continuing discussion of how to proceed in selecting studies

3.5 Next steps?

Item
4: GNSO Endorsements for the AoC SSR & Whois Policies RTs (25 minutes)



4.1 Refer to:

• GNSO AoC
Reviews site: http://gnso.icann.org/aoc-reviews/ 

• GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm 

• GNSO Whois RT site: http://gnso.icann.org/aoc-reviews/whois-policies-en.htm

4.2 SG primary &
alternate endorsements:


 
  
   
  
  
  CSG
  
  
  NCSG
  
  
  RrSG
  
  
  RySG
  
 
 
  
  SSR Primary
  
  
  
   
  
  
   
  
  
   
  
  
  Ken Silva 
  
 
 
  
  SSR
  Alternate(s) 
  
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
  Whois
  Primary 
  
  
   
  
  
   
  
  
   
  
  
  Kathy
  Kleiman 
  
 
 
  
  Whois
  Alternate(s) 
  
  
   
  
  
   
  
  
   
  
  
  Kim G. von
  Arx 
  
 


4.3
Summary of Geographic & Gender Diversity for SG Primary Endorsements:


 
  
   
  
  
   
  
  
   
  
 
 
  
  # from
  Africa 
  
  
   
  
  
   
  
 
 
  
  # from Asia/Pacific
  
  
  
   
  
  
   
  
 
 
  
  # from
  Europe 
  
  
   
  
  
   
  
 
 
  
  # from
  Latin America & Caribbean 
  
  
   
  
  
   
  
 
 
  
  # from
  North America 
  
  
   
  
  
   
  
 
 
  
  # Male 
  
  
   
  
  
   
  
 
 
  
  # Female 
  
  
  0
  
  
   
  
 


4.4
Possible Candidates to Improve Diversity:


 
  
   
  
  
   
  
  
   
  
 
 
  
  Africa 
  
  
   
  
  
   
  
 
 
  
  Asia/Pacific
  
  
  
   
  
  
   
  
 
 
  
  Europe 
  
  
   
  
  
   
  
 
 
  
  Latin
  America & Caribbean 
  
  
   
  
  
   
  
 
 
  
  North
  America 
  
  
   
  
  
   
  
 
 
  
  Male 
  
  
   
  
  
   
  
 
 
  
  # Female 
  
  
  None
  
  
   
  
 


4.5 Should
the GNSO add one or two candidates to improve diversity of either RT slate?

•
Discussion

• Next steps? [e.g., motion(s) for consideration on 8 September]

• Note: GNSO endorsement slate is due to Selectors not later than 12 September



Item 5: Vertical
Integration (VI) PDP WG (20 Minutes)



5.1 Refer to Revised Initial Report from the WG (insert link)



5.2 Overview of the report (Stéphane Van Gelder)

•
Discussion

• Next steps?

• Deadline for submission of report to the Board for their retreat: 13
September

5.3 Refer
to motion (if any):

https://st.icann.org/gnso-council/index.cgi?26_august_motions

• Discussion

• Vote

• Follow-up actions

Item
6: Ongoing Action Items (10 Minutes)



6.1 Next Steps for Prioritization of GNSO Projects (Chuck Gomes)



6.2 Registration Abuse Policies WG Recommendations Action Plan (Marika Konings)



6.3 Suggested improvements for GNSO Public Council meetings * (Wendy Seltzer)

* Target
date for completion of work and submission of input to Stéphane & Glen for
schedule planning: 15 September.

6.4
Suggestions for GNSO Council interaction with the Board * (Stéphane Van Gelder)

* Target
date for completion of work and submission of input to Stéphane & Glen for
schedule planning: 15 September.

6.5
Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)



6.6 Standing committee to monitor GNSO Improvements implementation (Glen de
Saint Géry)



6.7 Council meeting dates for November, December & January (Glen de Saint
Géry)



Item 7: Other Business
(5 Minutes)

Appendix
1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)



9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:



1. Create an Issues Report: requires an affirmative vote of more than 25% vote
of each House or majority of one House;

2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in
Annex A): requires an affirmative vote of more than 33% of each House or more
than 66% of one House;

3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than
75% of one House and a majority of the other House (“GNSO Supermajority”);

4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation;

5. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority; and

6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that “a two-thirds vote of
the council” demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded with respect to any contracting
party affected by such contract provision.



Appendix 2: Absentee
Voting Procedures (Council Operating Procedures 4.4)



Members that are absent from a meeting at the time of a vote on the following
items may vote by absentee ballot:



1. Initiate a policy development process;

2. Forward a policy recommendation to the Board;

3. Recommend amendments to the ICANN Bylaws;

4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and
authenticating absentee ballots, which could include voting by telephone, e-
mail, or web-based interface. Absentee ballots must be submitted within 72
hours following the start of the meeting in which a vote is initiated, except
that, in exceptional circumstances announced at the time of the vote, the Chair
may reduce this time to 24 hours or extend the time to 7 days. There must be a
quorum for the meeting in which the vote is initiated.



Local time between March and October, Summer in the NORTHERN
hemisphere

________________________________________

Reference (Coordinated Universal Time) 20:00UTC 

________________________________________

California, USA (PST) UTC-8+1DST 13:00 

Cedar Rapids, USA (CDT) UTC-6+1DST 15:00

New York/Washington DC, USA (EDT) UTC-5+1DST 16:00

Buenos Aires, Argentina UTC-3+0DST 17:00

Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00

Dublin, Ireland (GMT) UTC+0DST 21:00

Darmstadt, Germany (CET) UTC+1+1DST 22:00

Paris, France (CET) UTC+1+1DST 22:00

Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day

Karachi, Pakistan UTC+5+0DST 01:00 next day

Hong Kong, China UTC+8+0DST 04:00 next day

Tokyo, Japan UTC+9+0DST 05:00 next day

Melbourne,/Sydney Australia (EDT) UTC+10+1DST 06:00 next day

________________________________________

The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00
local time (with exceptions)

________________________________________