[bc-gnso] Informational post: Updated GNSO Council Agenda for 28 October 2010 at 20UTC

[Marilyn Cade <marilynscade@xxxxxxxxxxx>]

A BC member asked me for the updated Council Agenda. To support any member 
interested,it is pasted below. 
I know a few members wanted to listen in. I am listening to the audio feed. The 
Council is discussing the value of the prioritization exercise right now. 
Provided for your information. 
Marilyn CadeBC Chair
>  Reminder: The audio stream for the Council meeting will be located at:
>   http://stream.icann.org:8000/gnso.m3u
>  Please distribute this link to your Stakeholder Groups and Constituencies
>  
>  Please find the updated GNSO Council Agenda for 28 October 2010 at 20 UTC.
>  
>  http://gnso.icann.org/meetings/agenda-council-28oct10-en.htm
>  https://st.icann.org/gnso-council/index.cgi?proposed_agenda_28_october_2010 
> The updates items are : 
> Item 3: Election of Council Chair & Vice Chairs (15 minutes)
>  
>  Item 4: Whois Studies (15 minutes)
>  
>  Item 7: Planning for Cartagena Meetings (15 minutes)
>  
>  7.1 Overview of plans/schedule (Stéphane Van Gelder, Glen de Saint Géry)
>  http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf
>  
>  Item 9: Other Business (5 Minutes)
>  
>  9.1 Final Report on Proposals for Improvements to the Registrar
> Accreditation Agreement  
> <http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf>
>  
>  
>  
> http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf
>  
> 
>  Agenda for GNSO Council Meeting 28 October 2010.
>  
>  This agenda was established according to the GNSO Council Operating 
> Procedures approved 5 August 2010 for the GNSO Council.
>  http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf 
> For convenience: 
> * An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
> in Appendix 1 at the end of this agenda.
>  * An excerpt from the Council Operating Procedures defining the absentee 
> voting procedures is provided in Appendix 2 at the end of this agenda. 
> Meeting Time 20:00 UTC 
> See the following and http://www.timeanddate.com/ for other times:
>  
>  13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 
> CET; 24:00 Moscow 
> Friday, 29 October 
>  01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 07:00 Melbourne
>  
>  Dial-in numbers will be sent individually to Council members. Councilors 
> should notify the GNSO Secretariat in advance if a dial out call is needed.
>  
>  GNSO Council meeting audiocast 
> http://stream.icann.org:8000/gnso.m3u 
> Item 1: Administrative matters (15 minutes) 
> 1.1 Roll call of Council members and polling for Disclosures of Interest 
> . Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
> Councilors regarding "any direct or indirect interests that may affect a 
> Relevant Party's judgment on an issue that is under review, consideration, or 
> discussion" in this meeting.
>  Here is the definition provided in the procedures: 
> "Disclosure of Interest: Relevant to a specific issue at a specific time. A 
> written statement made by a Relevant Party of direct and indirect interests 
> that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
> non-tangible benefit such as publicity, political or academic visibility) and 
> may affect, or be perceived to affect, the Relevant Party's judgment on a 
> specific issue." 
> The main issues for this meeting are 
> * GNSO Prioritization 
> * Election Procedures for Council Chair & Vice Chairs 
> * Whois Studies 
> * Voting Procedures when Councilors are absent &/or must abstain 
> * Disclosure of Interest Procedures 
>  
> 
>  1.2 Update any statements of interest 
> Note that revised SoI"s were received from: 
> * Terry
>      Davis <http://gnso.icann.org/council/soi/davis-soi-19oct10-en.htm> 
> * David
>      Taylor <http://gnso.icann.org/council/soi/taylor-soi-21oct10.htm>  
>  
> 
>  1.3 Review/amend agenda
>  
>  1.4. Note the status of minutes for the previous Council meeting per the 
> GNSO Operating Procedures:
>  . 7 October 2010 meeting minutes  
> <http://gnso.icann.org/mailing-lists/archives/council/msg09798.html%20%20> - 
> Scheduled for approval on 28 October 2010.
>  
>  Item 2: GNSO Project Prioritization (20 minutes)
>  
>  2.1 Refer to posted project ratings 
> <http://gnso.icann.org/correspondence/new-gtld-applicant-support-draft-recommendations-summary-07oct10-en.pdf%20>
>  :
>  
> http://gnso.icann.org/drafts/draft-work-prioritization-project-list-value-ratings-23jun10-en.pdf
>  
>  
>  2.2 Key points made in the 15 July Council meeting (from meeting minutes): 
> 
>  . ". . . not a useful exercise, not much was learnt, should not proceed 
> further with the prioritization exercise."
>  . ". . . spending more time on the exercise will not accomplish useful 
> results."
>  . "It was a difficult exercise, policy matters were not prioritized and the 
> core issue, management of the workload, still has not been resolved."
>  . "The exercise was intended as a first step and not intended to solve the 
> workload management; other steps are needed. The exercise contributed an 
> important degree of common awareness and dissent to the group."
>  . "The prioritization process could be improved with further input from the 
> Councilors and stakeholder groups."
>  . "The exercise is important and informative from a staff perspective and 
> the Council needs to look at a two-step process going forward: step one - 
> form a small team to improve the process used to date drawing on input 
> received; step two - develop a process to manage the workload with input from 
> staff of the resources being used to support each of the working groups, 
> which will reflect both staff and community efforts."
>  . "Support was expressed for continuing the prioritization work, but linking 
> it to the overall ICANN Staff and Community workload and to the Budget 
> process."
>  . "The question of available resources should be looked at in context. The 
> Vertical Integration working group as an example of one that would not 
> normally have commenced with all the work before Council, yet it did and the 
> community resources were available."
>  . "Some believe that work should be prioritized but the methodology chosen 
> is not the most appropriate or efficient." 
> 
>  2.3 Next Steps 
> . Staff Utilization Analysis (Liz Gasster)
>  Refer to: 
> http://gnso.icann.org/correspondence/gnso-council-resource-management-policy-staff-utilization-28sep10-en.pdf
>  
>  
>  . Results of Adobe Connect Poll regarding possible next steps: 
> 
>  o Option 1: Spend no more time on prioritization - 5 votes (33%) 
>  o Option 2: Develop a plan for using the results to manage the workload in 
> the near term - 2 votes (13%) 
>  o Option 3: Form a drafting team with the task of developing a new process - 
> 0 votes (0%) 
>  o Option 4: Form a drafting team with the task of improving the process - 1 
> vote (7%) 
>  o Option 5: Other? (including combinations of options 2, 3, and or 4) - 7 
> votes (47%) 
> . Discussion?
>  . Action Items 
> Item 3: Election of Council Chair & Vice Chairs (15 minutes) 
> Refer to proposed procedures: 
>  http://gnso.icann.org/elections/draft-election-procedures-2010.htm 
> 3.1 Brief overview of procedures (Chuck Gomes) 
> 3.2 Discussion 
> 3.3 Edits? 
> 3.4 Any objections to using the procedures for this election cycle? 
> 3.5 Should we consider referring the election procedures to the OSC & GCOT 
> for further review with the goal of starting the chair election process 
> earlier to increase the chances of the chair being elected before the vice 
> chairs? 
> Item 4: Whois Studies (15 minutes) 
> 4.1 Status Report and presentation on Whois Studies (Liz Gasster)
>  http://gnso.icann.org/correspondence/presentation-whois-studies-oct10-en.pdf 
> 
>  . Refer to redline version of Proxy/Privacy Reveal study (Study 4) RFP at 
>  http://www.icann.org/en/announcements/announcement-29sep10-en.htm 
> 
>  4.2 Staff analysis of Study #3 -- WHOIS Privacy and Proxy Abuse (Liz 
> Gasster) 
> http://gnso.icann.org/issues/whois/gnso-whois-pp-abuse-studies-report-05oct10-en.pdf
>  
> 4.3 Discussion 
> 4.4 Next steps? 
> Item 5: Voting Procedures when Councilors are absent &/or must abstain (25 
> minutes)
>  
>  5.1 Overview (Ken Bour, Staff; Ray Fassett, GNSO Council Operations Work 
> Team (GCOT) Chair)
>  
>  5.2 Discussion
>  
>  5.3 Report from Operations Steering Committee/ GNSO Council Operations Work 
> Team (OSC/GCOT) (Philip Sheppard, OSC Chair; Ray Fassett)
>  
>  5.4 Next steps?
>  
>  Item 6: Disclosure of Interest Procedures (15 minutes)
>  
>  6.1 Report from OSC/GCOT (Philip Sheppard, Ray Fassett)
>  
>  6.2 Discussion
>  
>  6.3 Next steps?
>  
>  Item 7: Planning for Cartagena Meetings (15 minutes)
>  
>  7.1 Overview of plans/schedule (Stéphane Van Gelder, Glen de Saint Géry)
>  http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf 
>  
>  7.2 Next steps?
>  
>  Item 8: Status of Continued Action Items (10 Minutes)
>  
>  8.1 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)
>  
>  8.2 Standing committee to monitor GNSO Improvements implementation (Glen de 
> Saint Géry) 
> 
>  . Volunteers to date: Wolf-Ulrich Knoben (ISCPC), Tatyana Khramtsova (RrSG), 
> Ray Fassett (RySG), Avri Doria (NCSG), Rudi Vansnick (NCSG), Philip Sheppard 
> (CBUC)
>  . Feedback from Steering Committees (Rob Hoggarth)
>  . Question raised regarding GNSO Operating Procedures: Should the concerns 
> about the newly approved disclosure of interest requirements be dealt with by 
> the OSC & GCOT or by the standing committee?
>  . Next steps? Charter? 
> 
>  8.3 Progress of House/SG Elections 
> . Councilors
>  . Chair & Vice Chair Nominations
>  . NCA Assignments 
> Item 9: Other Business (5 Minutes)
>  
>  9.1 Final Report on Proposals for Improvements to the Registrar
> Accreditation Agreement  
> <http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf>
>  
>  
>  
> http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf
>  
> Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 
> 3) 
> 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
> Operating Procedures, the default threshold to pass a GNSO Council motion or 
> other voting action requires a simple majority vote of each House. The voting 
> thresholds described below shall apply to the following GNSO actions:
>  1. Create an Issues Report: requires an affirmative vote of more than 25% 
> vote of each House or majority of one House;
>  2. Initiate a Policy Development Process ("PDP") Within Scope (as described 
> in Annex A): requires an affirmative vote of more than 33% of each House or 
> more than 66% of one House;
>  3. Initiate a PDP Not Within Scope: requires an affirmative vote of more 
> than 75% of one House and a majority of the other House ("GNSO 
> Supermajority");
>  4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
> affirmative vote of a majority of each House and further requires that one 
> GNSO Council member representative of at least 3 of the 4 Stakeholder Groups 
> supports the Recommendation;
>  5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
> affirmative vote of a GNSO Supermajority; and
>  6. Approve a PDP Recommendation Imposing New Obligations on Certain 
> Contracting Parties: where an ICANN contract provision specifies that "a 
> two-thirds vote of the council" demonstrates the presence of a consensus, the 
> GNSO Supermajority vote threshold will have to be met or exceeded with 
> respect to any contracting party affected by such contract provision. 
> Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) 
> Members that are absent from a meeting at the time of a vote on the following 
> items may vote by absentee ballot:
>  1. Initiate a policy development process;
>  2. Forward a policy recommendation to the Board;
>  3. Recommend amendments to the ICANN Bylaws;
>  4. Fill a position open for election. 
> The GNSO Secretariat will provide reasonable means for transmitting and 
> authenticating absentee ballots, which could include voting by telephone, e- 
> mail, or web-based interface. Absentee ballots must be submitted within 72 
> hours following the start of the meeting in which a vote is initiated, except 
> that, in exceptional circumstances announced at the time of the vote, the 
> Chair may reduce this time to 24 hours or extend the time to 7 days. There 
> must be a quorum for the meeting in which the vote is initiated.
>  ________________________________________
>  Local time between March and October, Summer in the NORTHERN hemisphere
>  ________________________________________
>  Reference (Coordinated Universal Time) 20:00UTC
>  ________________________________________
>  California, USA (PST) UTC-8+1DST 13:00 
>  Cedar Rapids, USA (CDT) UTC-6+1DST 15:00
>  New York/Washington DC, USA (EDT) UTC-5+1DST 16:00
>  Buenos Aires, Argentina UTC-3+0DST 17:00
>  Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00
>  Dublin, Ireland (GMT) UTC+0DST 21:00
>  Darmstadt, Germany (CET) UTC+1+1DST 22:00
>  Paris, France (CET) UTC+1+1DST 22:00
>  Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day
>  Karachi, Pakistan UTC+5+0DST 01:00 next day
>  Hong Kong, China UTC+8+0DST 04:00 next day
>  Tokyo, Japan UTC+9+0DST 05:00 next day
>  Melbourne/Sydney Australia (EDT) UTC+10+1DST 07:00 next day
>  ________________________________________
>