[bc-gnso] ALERTS From the Secretariat: Draft Agenda for GNSO Council Public Meeting in Dakar 26 October 2011‏

[Benedetta Rossi <bc-secretariat@xxxxxxxxx>]

Dear BC Members,

Please find the*Draft Agenda for GNSO Council Public Meeting in Dakar  
26 October  2011.
*http://gnso.icann.org/meetings/agenda-council-26oct11-en.htm

Also posted on the Wiki at:

https://community.icann.org/display/gnsocouncilmeetings/Agenda+26+October+2011



This agenda was established according to the GNSO Council Operating 
Procedures approved 22 September 2011 for the GNSO Council.
http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 14:00 UTC 
<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Public+Meeting+in+Dakar&iso=20111026T14&p1=74&ah=4&am=30>
Coordinated Universal Time: 14:00 UTC - see below for local times
(07:00 Los Angeles, 10:00 Washington DC, 14:00 Dakar, 15:00 London, 
16:00 Brussels, 23:00 Tokyo
Thursday  27 October
01:00 Melbourne

Dial-in numbers will be sent individually to Council members who will be 
absent. Councilors should notify the GNSO Secretariat in advance if a 
dial out call is needed.
*Refer to:*
*http://dakar42.icann.org/node/26967

14:00- 15:00 GNSO Council Public Forum.
*
Presentations by Stakeholder and Constituency Group leaders.

 *   gTLD Registries Stakeholder Group - David Maher
 * Registrar Stakeholder Group - Mason Cole
 * Non Commercial Users Constituency (NCUC) –

·Not-for-Profit Operational Concerns Constituency  (NPOC).

– Debbie Hughes

 * Commercial and Business Users Constituency (BC) –
 * Intellectual Property Constituency (IPC) –
 * Internet Service Providers and Connectivity Providers  (ISPCP) -

*Break

15:30*

*_Item 1: Administrative matters (10 minutes)

_*1.1 Roll Call*_
_*
1.2 Updated statement of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the 
GNSO Operating Procedures:
•6 October minutes 
<http://gnso.icann.org/mailing-lists/archives/council/msg12194.html>–will be 
approved on 24 October 2011.
*_
Item 2: GNSO Pending Projects List (10 minutes)_*

Standard agenda item looking at changes made to the GNSO's Pending 
Projects list since the previous meeting.
Refer to Pending Projects list
http://gnso.icann.org/meetings/pending-projects-list.pdf

2.1 Changes to Pending Projects List since last Council meeting 
(Stéphane Van Gelder)
• GNSO activities: 6(10 – PEDNR, PDP-WT, OSC, GCOT, CSG Removed, IRTP- C 
added)
• Other activities: 10 (9 –Thick Whois added)
• Joint SO/AC WGs: 7 (7 –RAA Removed, RC-IOC added).
• Outstanding recommendations: 2 (2– no change).

2.2 Open microphone
*
_Item 3: Open Council Meeting Drafting Team (15 minutes)_*

Following the Singapore meeting, a GNSO Drafting Team was formed to work 
on possible enhancements to the format of the GNSO Council's Open 
Meetings. Today's meeting is the first since the formation of this DT.
As an introduction to the meeting, the DT would like to present some of 
its suggested enhancements and receive feedback on them.
3.1 Update from DT (Adrian Kinderis)
3.2 Discussion
3.3 Next steps
3.4 Open microphone

*_Item 4: Amendments to RAA (15 minutes)_***

In its ongoing work on the Registrar Accreditation Agreement (RAA), and 
more specifically to identify potential amendments to the RAA, the 
Council is considering a motion to approve an amended process to develop 
a new form of RAA termed "process B".
Refer to motion 1
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011

This motion was deferred from the October 6, 2011 meeting.

4.1 Reading of the motion (Kristina Rosette)
4.2 Discussion
4.3 Vote
4.4 Open microphone

*_Item 5: Policy Development Process Work Team (PDP-WT) (15 minutes)_***

As part of the GNSO improvements, the PPSC's PDP WT has produced a final 
report on how the GNSO's policy develop process should be handled.
Refer to PDP-WT Final Report
This report has been put out for public comment and is now being 
presented to the Council for approval.
Refer to motion 2
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011

This motion was deferred from the October 6, 2011  meeting.

5.1 Reading of the motion (Jeff Neuman)
5.2 Discussion
5.3 Vote
5.4 Open microphone

*_Item 6: Cross Community WG Drafting Team (15 minutes)_***

In order to identify exactly how the GNSO should interact with, or 
participate in, Cross Community efforts, a drafting team has been 
examining how to best conduct these joint activities.
The GNSO Council approved the team's charter on October 6. Today, the 
team is delivering its first status report.
Link to report

6.1 Update from DT (Jonathan Robinson)
6.2 Discussion
6.3 Next steps
6.4 Open microphone
*
_Item 7: Geo regions WG (15 minutes)_*

The Geo Regions WG is currently drafting its final report and plans to 
produce it early next year. The GNSO Council will be able to comment the 
report at that time. A draft document is currently the subject of a 
public comment 
forum:http://www.icann.org/en/public-comment/geo-regions-draft-final-report-30sep11-en.htm.
This is a discussion item to update the Council on this work, and also 
to determine if the current Council reps to the WG are able to continue 
in this role. The current reps are Olga Cavalli and Zahid Jamil. As Olga 
will no longer sit on the GNSO Council after the Dakar meeting, she may 
wish to ask the Council for another rep.
7.1 Update from Staff (Rob Hoggarth)
7.2 Discussion
7.3 Rep choices
7.4 Open microphone

*_Item 8 Thanks to outgoing Councilors_*

*_Item 9. Any Other Business (5 minutes)_*


*BREAK*
_
*18:00  - 18:30 New Council convenes*_

*_Item 1. Seating of new Council_*

1.1 Roll call

1.2 Statements of interest

*_Item 2 Vote for GNSO Council chair_*

One nomination: Stéphane van Gelder

Vote by show of hands

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, 
Section 3)*
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the 
GNSO Operating Procedures, the default threshold to pass a GNSO Council 
motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the 
following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 
25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as 
described in Annex A): requires an affirmative vote of more than 33% of 
each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more 
than 75% of one House and a majority of the other House (“GNSO 
Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires 
an affirmative vote of a majority of each House and further requires 
that one GNSO Council member representative of at least 3 of the 4 
Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that “a 
two-thirds vote of the council” demonstrates the presence of a 
consensus, the GNSO Supermajority vote threshold will have to be met or 
exceeded with respect to any contracting party affected by such contract 
provision.
*Appendix 2: Absentee Voting Procedures (**GNSO Operating Procedures 4.4 
<http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf>**)
*
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the 
announced time limit, which shall be 72 hours from the meeting‟s 
adjournment. In exceptional circumstances,announced at the time of the 
vote, the Chair may reduce this time to 24 hours or extend the time to 7 
calendar days, provided such amendment is verbally confirmed by all 
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate 
absentee votes according to these procedures and will provide reasonable 
means for transmitting and authenticating absentee ballots, which could 
include voting by telephone, e- mail, web-based interface, or other 
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There 
must be a quorum for the meeting in which the vote is initiated.)
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New York/Washington DC, USA (EDT) UTC-5+1DST 10:00
Buenos Aires, Argentina UTC-3+0DST 11:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
Dakar, Senegal UTC 14:00
London, United Kingdom (BST) UTC+1DST 15:00
Tunis, Tunisia (CET)UTC+1+0DST 16:00
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Tokyo, Japan UTC+9+0DST 23:00
Melbourne,/Sydney Australia (EST) UTC+10+0DST 01:00 next day
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--
Kind Regards,

Benedetta Rossi
BC Secretariat
www.bizconst.org
bc-secretariat@xxxxxxxxx