[bc-gnso] CORRECT Agenda GNSO Council agenda 26 October 2011

[Marilyn Cade <marilynscade@xxxxxxxxxxx>]

Dear BC members [finalizing also my proposed topics with Execom and members 
simultaneously. 
I would like to advise the Members of how I will handle the brief appearance as 
chair in the opening.
It is my view that the Constituency does not report to Council on its work,and 
that the Councilors own the updates on the topics before the Council. 
I will do the following:Thank the Councilors/Council for this brief 
opportunity.1) say the above nicely. 2) announce that the BC has taken the 
opportunity of Dakar to preview our newest member service -- a quarterly 
newletter that we design and publish ourselves that is a part of our own 
outreach and participation directed both toward awareness about the BC and 
toward recruitment of further business members. I will say that contrary to 
some questions we have received, it was very affordable, with 500 hundred 
printed copies costing us about 1000 euros in total, including printing, and 
hand carrying in our luggage. We provide that information to say that we would 
welcome sharing our approach with any constituency who wants to talk to the 
team, which is led by our V.Chair, Chris Chaplow, and supported by our part 
time secretariat.3) hand out the insert, and way that we hope that this is a 
resource for all, and is our effort to contribute to our own and other's 
understanding of the complex, but important to understand management, 
participation, and leadership within the Council, and within the 
SGS/Constituenies. 4) note that the chairs of the SGs.Constituencies, joined by 
the Chair of Council and the V.chairs had an informal, non hosted breakfast and 
talked about the general topic of external risks and threats toward ICANN's 
role, e.g. in the IG area. It was a productive non policy discussion and I 
believe all enjoyed it. 
5) updates on BC discussions related to the work of the Council will be 
provided, as is it appropriate to your meeting, by our Councilors.
I will say one thing: It is my view that what the BC councilors had proposed 
was a mechanism to make the interaction between the 'sitting' Council and the 
audience of participants, both remote and on site.  I will leave it to John 
Berard to discuss that further within the Council's further discussion.thank 
you for your time. I look forward to the discussions and deliberations among 
Councilors on today's agenda and topics. 
Marilyn 
From: Glen@xxxxxxxxx
To: liaison6c@xxxxxxxxxxxxxx
Date: Wed, 26 Oct 2011 04:07:59 -0700
Subject: [liaison6c] CORRECT Agenda GNSO Council agenda 26 October 2011



  Dear  All, Please find the agenda for the GNSO Council Public meeting 
Wednesday, 26 October 2011 at 14:00 UTC 
http://gnso.icann.org/meetings/agenda-council-26oct11-en.htmhttps://community.icann.org/display/gnsocouncilmeetings/Agenda+26+October+2011
 
Agenda for GNSO Council Public Meeting in Dakar 26 October 2011.
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council.
http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf For 
convenience:* An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.Meeting Time 
14:00 UTC

Coordinated Universal Time: 14:00 UTC - see below for local times
(07:00 Los Angeles, 10:00 Washington DC, 14:00 Dakar, 15:00 London, 16:00 
Brussels, 23:00 Tokyo)

Thursday  27 October
01:00 Melbourne 

Dial-in numbers will be sent individually to Council members who will be 
absent. Councilors should notify the GNSO Secretariat in advance if a dial out 
call is needed.

Refer to: 
http://dakar42.icann.org/node/26967

14:00- 15:00 GNSO Council Public Forum.

Presentations by Stakeholder and Constituency Group Leaders.Registries 
Stakeholder Group - David Maher Registrars Stakeholder Group - Mason Cole Non 
Commercial Users Constituency (NCUC) – Konstantinos Komaitis·         
Not-for-Profit Operational Concerns Constituency (NPOC).– Debbie 
HughesCommercial and Business Users Constituency (BC) – Marilyn 
CadeIntellectual Property Constituency (IPC) – Paul McGradyInternet Service 
Providers and Connectivity Providers  (ISPCP) – Tony HolmesBreak

15:20Item 1: Administrative matters (10 minutes)

1.1 Roll Call 

1.2 Updated statements of interest Kristina RosetteRafik Dammak


1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

• 6 October 2011 minutes –approved on 24 October 2011.

Item 2: GNSO Pending Projects List (10 minutes)

- Standard agenda item looking at changes made to the GNSO's Pending Projects 
list since the previous meeting.
- Refer to Pending Projects list 
http://gnso.icann.org/meetings/pending-projects-list.pdf

2.1 Changes to Pending Projects List since last Council meeting (Stéphane Van 
Gelder)• GNSO activities: 6(10 – PEDNR, PDP-WT, OSC, GCOT, CSG removed; IRTP- C 
added)

• Other activities: 10 (9 –Thick Whois added) 
• Joint SO/AC WGs: 7 (7 –RAA Removed; RC-IOC added).
• Outstanding recommendations: 2 (2– no change).

2.2 Open microphone

Item 3: Open Council Meeting Drafting Team (15 minutes)Following the Singapore 
meeting, a GNSO Drafting Team (DT) was formed to work on possible enhancements 
to the format of the GNSO Council's Open Meetings. Today's meeting is the first 
since the formation of this DT.As an introduction to the meeting, the DT would 
like to present some of its suggested enhancements and receive feedback on 
them.3.1 Update from DT (Adrian Kinderis)
3.2 Discussion
3.3 Next steps
3.4 Open microphoneItem 4: Amendments to RAA (15 minutes)In its ongoing work on 
the Registrar Accreditation Agreement (RAA), and more specifically to identify 
potential amendments to the RAA, the Council is considering a motion to approve 
an amended process to develop a new form of RAA termed "Process B".

Refer to motion 1 
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011This
 motion was deferred from the October 6, 2011 meeting.4.1 Reading of the motion 
(Kristina Rosette)
4.2 Discussion
4.3 Vote
4.4 Open microphoneItem 5: Policy Development Process Work Team (PDP-WT) (15 
minutes)- As part of the GNSO improvements, the PPSC's PDP WT has produced a 
final report on how the GNSO's policy development process should be handled.
- Refer to PDP-WT Final Report. The Report has been put out for public comment 
and is now being presented to the Council for approval. Refer to motion 2 
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011This
 motion was deferred from the October 6, 2011 meeting.5.1 Reading of the motion 
(Jeff Neuman)
5.2 Discussion
5.3 Vote
5.4 Open microphone

Item 6: Outreach Task Force Charter (15 minutes)

Refer to motion 3 
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+October+2011

6.1 Reading of the Motion (Olga Cavalli)
6.2 Discussion
6.3 Vote
6.4 Open microphoneItem 7: Cross Community WG Drafting Team (15 minutes)- In 
order to identify exactly how the GNSO should interact with, or participate in, 
cross community efforts, a drafting team has been formed and is examining how 
to best conduct these joint activities.- The GNSO Council approved the team's 
charter on October 6. Today, the team is delivering its first status 
report.Link to report
http://dakar42.icann.org/meetings/dakar2011/presentation-ccwg-update-26oct11-en.pdf7.1
 Update from DT (Jonathan Robinson)
7.2 Discussion
7.3 Next steps
7.4 Open microphone

Item 8: Geo regions WG (15 minutes)- The Geo Regions WG is currently drafting 
its final report and plans to produce it early next year. The GNSO Council will 
be able to consider the report at that time. A draft document is currently the 
subject of a public comment forum: 
http://www.icann.org/en/public-comment/geo-regions-draft-final-report-30sep11-en.htm.-
 This is a discussion item to update the Council on this work, and also to 
determine if the current Council representatives to the WG are able to continue 
in this role. The current reps are Olga Cavalli and Zahid Jamil. Olga will no 
longer sit on the Council following this Dakar meeting. 8.1 Update from Staff 
(Rob Hoggarth)
8.2 Discussion
8.3 Rep choices
8.4 Open microphoneItem 9: ASO update (15 minutes)- This will be an update from 
the ASO to the GNSO Council on current ASO activities and an opportunity for 
discussion and questions from both SOs on each others' current activities.9.1 
Update from ASO  (Louis Lee)
9.2 Discussion
9.3 Open microphoneItem 10: Discussion of Final Issue Report on a Possible PDP 
on the Uniform Dispute Resolution Policy (UDRP) (15 minutes)- The GNSO Council 
discussed the final Issue Report on the UDRP
http://gnso.icann.org/issues/udrp/udrp-final-issue-report-03oct11-en.pdf
during its weekend working sessions. This is a discussion item about possible 
next steps in relation to a possible PDP on the UDRP.10.1 Update from Staff 
(Margie Milam)10.2 Discussion10.3 Next steps10.4 Open microphone Item 11: 
Thanks to outgoing Councilors

Item 12. Any Other Business (5 minutes)
BREAK

18:00  - 18:30 New Council convenes Item 1. Seating of the New Council1.1 Roll 
call  1.2 Statements of interest Item 2 Vote for GNSO Council chair

One nomination was received for this position, Stéphane van Gelder. The GNSO 
Council held a question & answer session over the weekend with Mr. van Gelder.  
Vote by show of hands Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, 
Article X, Section 3)9. Except as otherwise specified in these Bylaws, Annex A 
hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO 
Council motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the following GNSO 
actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.Appendix 2: Absentee Voting 
Procedures (GNSO Operating Procedures 4.4)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Local time between March & October, Summer in the NORTHERN hemisphere 
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Reference (Coordinated Universal Time) UTC 14:00 
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California, USA (PDT) UTC-8+1DST 07:00 
Cedar Rapids, USA (CDT) UTC-6+1DST 09:00 
New York/Washington DC, USA (EDT) UTC-5+1DST 10:00
Buenos Aires, Argentina UTC-3+0DST 11:00 
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00 
Dakar, Senegal UTC 14:00
London, United Kingdom (BST) UTC+1DST 15:00 
Tunis, Tunisia (CET)UTC+1+0DST 16:00 
Darmstadt, Germany (CET) UTC+1+1DST 16:00 
Paris, France (CET) UTC+1+1DST 16:00 
Moscow, Russian Federation UTC+3+1DST 18:00 
Karachi, Pakistan UTC+5+0DST 19:00 
Beijing, China UTC+8+0DST 22:00 
Tokyo, Japan UTC+9+0DST 23:00 
Melbourne,/Sydney Australia (EST) UTC+10+0DST 01:00 next day 
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The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time 
(with exceptions)
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For other places see http://www.timeanddate.com                          Please 
let me know if you have any questionsThank you Kind regards,Glen   Glen de 
Saint GéryGNSO Secretariatgnso.secretariat@gnso.icann.orghttp://gnso.icann.org