[bc-gnso] Draft GNSO Council Agenda 7 June 2012

[Benedetta Rossi <bc-secretariat@xxxxxxxxx>]

Dear BC Members,

Please find below the draft GNSO Council Agenda for the call taking 
place on June 7th 2012 at 8 pm UTC.
Kind Regards,

Benedetta Rossi
BC Secretariat
https://community.icann.org/display/gnsobc/Home
www.bizconst.org
bc-secretariat@xxxxxxxxx

Dear All,

Please find the draft agenda for the GNSO Council Meeting 7 June 2012 
which is also posted on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+07+June+2012

This agenda was established according to the GNSO Council Operating 
Procedures approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf

For convenience:

 * An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
 * An excerpt from the Council Operating Procedures defining the
   absentee voting procedures is provided in Appendix 2 at the end of
   this agenda.

_Meeting Times 20:00 UTC 
<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting+&iso=20120607T20&ah=2>_
http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting+&iso=20120607T20&ah=2 
<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting+&iso=20120607T20&ah=2>
Coordinated Universal Time 20:00 UTC
13:00 Los Angeles; 16:00 Washington; 21:00 London; 22:00 Paris; 05:00 
Tokyo next day
Dial-in numbers will be sent individually to Council members. Councilors 
should notify the GNSO Secretariat in advance if a dial out call is needed.
*GNSO Council meeting audiocast *

*http://stream.icann.org:8000/gnso.m3u*

*_Item 1: Administrative matters (10 minutes)_*

1.1 Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the 
GNSO Operating Procedures:
Draft Minutes of the GNSO Council meeting 10 May 2012 approved on 28 May 
2012.
http://gnso.icann.org/meetings/minutes-council-10may12-en.htm


1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 * Review main changes.
 * Comments and/or questions.

*_Item 2: Consent agenda (5 minutes)_*

A consent agenda item is being added as a standard agenda item to 
provide for a simplified process to obtain Council approval on specific 
tasks.
2.1GAC/GNSO Issues Related to International Olympic Committee (IOC) & 
Red Cross (RC) Names Drafting Team. Approve sending of note to GAC.
*_Item 3: Best practices for addressing abusive registrations (15 minutes)_*

Following the recommendation of the Registration Abuse Policies (RAP) 
Working Group, the GNSO Council requested a discussion paper on the 
creation of non-binding best practices to help registrars and registries 
address the abusive registrations of domain names.
The discussion paper recommended the creation of two Working Groups, one 
to establish the framework for best practices and one to propose 
candidate best practices to address the abusive registration of domain 
names.
The Council must now consider a motion to set up a drafting team to 
create the charter for these groups. This motion was deferred from the 
May 10, 2012 meeting.
Refer to motion 1
https://community.icann.org/display/gnsocouncilmeetings/Motions+10+May+2012

3.1   Reading of the motion (Zahid Jamil)

3.2   Discussion
3.3   Vote*__*

*_Item 4: _**_WHOIS Access recommendation (10 minutes) _*

The WHOIS access recommendation was considered as part of the consent 
agenda at the Council's 16 February 2012 meeting.
At that meeting, the ISP constituency requested that the proposal to end 
this work be removed from the consent agenda and considered as part of 
the GNSO's main agenda. A further suggestion was suggested that 
constituency/stakeholder members work with Staff to identify a path 
forward and that the topic be further discussed at the Costa Rica meetings.
A motion has been made to consider next steps.
Refer to motion 2
https://community.icann.org/display/gnsocouncilmeetings/Motions+07+June+2012

4.1 Reading of the motion (Wolf-Ulrich Knoben)

4.2 Discussion

4.3 Vote

*__*

*_Item 5: Outreach Task Force (OTF) (10 minutes)_*

The Council has set up a drafting team to develop a charter for an OTF. 
A motion to approve that charter did not pass when made at the Dakar 
meeting. A second motion was made at the December 15, 2011 meeting and 
was not seconded, which meant it was not considered. In Costa Rica, the 
Council decided to form a group to discuss options on how to proceed.
This is an update item on the work of that group.

5.1   Update from (X Y)

5.2   Discussion
5.3   Next steps*__*

*_Item 6: Fake Renewal Notices _**_(10 minutes) _*

The GNSO Council requested that a small group prepare a request for 
information concerning Fake Renewal Notices for the RrSG to help inform 
its deliberations on the RAP WG Recommendation on Fake Renewal Notices (#2).
The drafting team submitted its report 
<http://gnso.icann.org/issues/frn/fake-renewal-notices-report-06mar12-en.pdf> 
to the GNSO Council on 6 March. Following a presentation of the report 
to the GNSO Council at the ICANN Meeting in Costa Rica, the GNSO Council 
decided to put the report out for public comment.
A public comment forum was opened (see 
http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21mar12-en.htm) 
and has now closed. The Council is now expected to consider next steps.
6.1   Public comment forum submissions overview (Marika Konings)

Report of Public Comments on Fake Renewal Notices 
<http://www.icann.org/en/news/public-comment/report-comments-fake-renewal-notices-report-15may12-en.pdf>
6.2   Discussion

6.3   Next steps

*_Item 7: Uniformity of Reporting _**_(10 minutes) _*

*__*

To help inform its consideration of the RAPWG Recommendation on 
Uniformity of Reporting, the GNSO Council requested the ICANN Compliance 
Department to report on existing systems to report and track violations 
and/or complaints; improvements made since the RAPWG Report or foreseen 
in the near future, and: identify gaps and any improvements that might 
be desirable but not foreseen at this stage.
The ICANN Compliance Team submitted its report 
<http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-uniformity-16mar12-en.pdf> 
on 18 March and presented it to the GNSO Council at its meeting on 12 
April. ICANN Staff also provided a background presentation on the RAP WG 
Recommendation (see https://gnso.icann.org/node/30809).
The GNSO Council is now expected to consider next steps, if any.

7.1 Discussion

7.2 Next steps

*__*

*_Item 8:_**_Update on_*_*the Joint Supporting Organisations/Advisory 
Committee on New gTLD Applicant Support Working Group (JAS WG) (15 
minutes)*_**
This item aims to provide the Council with a status update on the JAS WG 
so that next steps for the group can be determined.
This was discussed at the May 10, 2012 Council meeting but as Kurt was 
unable to attend, the Council felt another discussion point was needed 
on this subject. Also, a number of questions were asked by the Council 
during its previous meeting and it was felt that it would be useful to 
get responses from Kurt to them.
8.1 WG update from Staff, and answers to Council questions (Kurt Pritz)

8.2 Discussion

8.3 Next steps

*__*

*_Item 9: _**_Update on the Internationalised Registration Data (IRD) 
Working Group (WG) (10 minutes) _*
The IRD submitted its final report to the GNSO Council and SSAC on March 
3, 2012 for review and approval.
However, SSAC has recommend some substantial changes and more work may 
now be needed by the IRD before its final report can be considered.
This agenda item is to provide an update on these latest developments in 
the IRD WG's work to the Council.
9.1 WG update from Staff 
<https://gnso.icann.org/correspondence/status-update-ird-wg-final-report-slides-10may12-en.pdf> 
(Steve Sheng)
9.2 Discussion

*_Item 10: _**_UDRP Domain Locking WG (5 minutes)_*

As per the GNSO WG Guidelines, the Chairs of a WG need to be confirmed 
by the GNSO Council.
The Council may wish to note that Michele Neylon (Proposed Chair) and 
Alan Greenberg (Proposed Vice-Chair) were selected with unanimous 
support from the Working Group.
10.1 WG update from Staff (Marika Konings)

10.2 Council approval of proposed WG Chair and VC.

*_Item 11: _**_Consumer Metrics WG (5 minutes)_*

The Consumer Metrics WG has prepared a draft advice document for 
discussion in Prague in order to finalise the document before sending it 
to the Council.
As part of that process, the WG would like to solicit the GAC's input. A 
letter
http://gnso.icann.org/issues/cci-draft-letter-gnso-to-gac-23may12-en.pdf

has been drafted for the Council Chair to send to the GAC Chair.

The Council must decide whether to send that letter.

11.1 WG update from Council Liaison (Rosemary Sinclair)

11.2 Council approval of sending proposed letter.

*_Item 12:  Any Other Business (5 minutes) _*

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 
X,**Section 3)*
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the 
GNSO Operating Procedures, the default threshold to pass a GNSO Council 
motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the 
following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as 
described in Annex A 
<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter 
approved under d. or e. above, the GNSO Council may approve an amendment 
to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a 
Final Report, the GNSO Council may terminate a PDP only for significant 
cause, upon a motion that passes with a GNSO Supermajority Vote in favor 
of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires 
an affirmative vote of a majority of each House and further requires 
that one GNSO Council member representative of at least 3 of the 4 
Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a 
consensus, the GNSO Supermajority vote threshold will have to be met or 
exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval 
by the ICANN Board, an Approved PDP Recommendation may be modified or 
amended by the GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the 
Council members of each House, or (b) three-fourths (3/4) of one House 
and a majority of the other House."
*Appendix 2: Absentee Voting Procedures (**GNSO Operating Procedures 4.4 
<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>**)
*
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the 
announced time limit, which shall be 72 hours from the meeting‟s 
adjournment. In exceptional circumstances,announced at the time of the 
vote, the Chair may reduce this time to 24 hours or extend the time to 7 
calendar days, provided such amendment is verbally confirmed by all 
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate 
absentee votes according to these procedures and will provide reasonable 
means for transmitting and authenticating absentee ballots, which could 
include voting by telephone, e- mail, web-based interface, or other 
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There 
must be a quorum for the meeting in which the vote is initiated.)
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California, USA (PDT 
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13:00
New York/Washington DC, USA (EDT) UTC-5+1DST 16:00 – next day Buenos 
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17:00
Montevideo, Uruguay (UYT 
<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 17:00
London, United Kingdom (BST) UTC+1DST 21:00
Abuja,Nigeria (WAT 
<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) 
UTC+1+0DST 21:00
Tunis, Tunisia (CET) UTC+1+0DST 21:00
Bonn, Germany (CEST) UTC+1+1DST 22:00
Paris, France (CEST) UTC+1+1DST 22:00
Ramat Hasharon, Israel(IST 
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UTC+2+0DST 23:00
Karachi, Pakistan (PKT 
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UTC+5+0DST 01:00 – next day
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UTC+9+0DST 05:00 – next day
Wellington, New Zealand (NZDT 
<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>) 
UTC+12+0DST 08:00 – next day
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The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local 
time (with exceptions)
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For other places see http://www.timeanddate.com

Thank you.

Kind regards,

Glen

Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx <mailto:gnso.secretariat@xxxxxxxxxxxxxx>

http://gnso.icann.org