[bc-gnso] ALERTS from the Secretariat: Updated Proposed Agenda for GNSO Council Public Meeting in Prague 27 June 2012 at 15:00 CEST (13:00 UTC)

[Benedetta Rossi <bc-secretariat@xxxxxxxxx>]

Dear BC Members,

Please find below the updated proposed agenda for the GNSO Council 
Public Meeting in Prague today. The main updates are the room & time 
changes: it is now scheduled from 3 p.m. Prague time to 6:30 p.m. Prague 
time in Congress II.
Kind Regards,

Benedetta Rossi
BC Secretariat
https://community.icann.org/display/gnsobc/Home
www.bizconst.org
bc-secretariat@xxxxxxxxx

**__

http://gnso.icann.org/en/calendar#jun

http://gnso.icann.org/en/meetings/agenda-council-27jun12-en.htm

https://community.icann.org/display/gnsocouncilmeetings/Agenda+27+June+2012

Reference to ICANN Schedule
http://prague44.icann.org/node/31781


*Proposed Agenda for GNSO Council Public Meeting in Prague 27 June 2012*

Date: 27 June 2012
Reference to ICANN Schedule
http://prague44.icann.org/node/31781

Note that this agenda may be updated as more information becomes 
available so interested parties are encouraged to periodically check for 
the latest updates on the GNSO Council workspace. 
<https://community.icann.org/display/gnsocouncilmeetings/GNSO+Council+Meetings+2012>
As can be seen below, in addition to the Open Microphone at the end of 
the agenda, as possible throughout the meeting time will be allowed for 
audience participation. Please be aware that audience opportunities to 
comment will depend on available time.
This agenda was established according to the GNSO Council Operating 
Procedures approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf

For convenience:

 * An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
 * An excerpt from the Council Operating Procedures defining the
   absentee voting procedures is provided in Appendix 2 at the end of
   this agenda.

_Meeting Times 12:00 UTC <http://tinyurl.com/7m62mzy>__
_*http://tinyurl.com/7m62mzy*

Coordinated Universal Time 13:00 UTC:

06:00 Los Angeles; 09:00 Washington DC; 14:00 London; 15:00 Paris/Prague;
22:00 Tokyo; 01:00 Wellington next day)

Dial-in numbers will be sent individually to Council members who cannot 
physically attend the meeting. Councilors should notify the GNSO 
Secretariat in advance if a dial out call is needed.
15:00- 15:45 GNSO Council Public Forum

*_Presentations by Stakeholder and Constituency Group Leaders (45 minutes)_*

 * Registries Stakeholder Group – David Maher
 * Registrars Stakeholder Group – Matt Serlin
 * Non Commercial Users Constituency (NCUC) – Robin Gross

 * Not-for-Profit Operational Concerns Constituency – Alain Berranger.

 * Commercial and Business Users Constituency (BC) – Marilyn Cade
 * Intellectual Property Constituency (IPC) –Steve Metalitz
 * Internet Service Providers and Connectivity Providers  (ISPCP) –
   Tony Holmes

*Break  15:45 – 16:00*

*_16:00 – 16:10 Item 1: Administrative matters (10 minutes)_*

1.1 Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the 
GNSO Operating Procedures:
Draft Minutes of the GNSO Council meeting 7 June 2012 approved on 28 
June 2012.
http://gnso.icann.org/mailing-lists/archives/council/msg13224.html

1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 * Review main changes.
 * Comments and/or questions.

*_Item 2: Consent agenda _*

A consent agenda item is being added as a standard agenda item to 
provide for a simplified process to obtain Council approval on specific 
tasks.
No Consent agenda items

*_Item 3: WHOIS Access recommendation (15 minutes) _*

The WHOIS access recommendation was considered as part of the consent 
agenda at the Council's 16 February 2012 meeting.
At that meeting, the ISP constituency requested that the proposal to end 
this work be removed from the consent agenda and considered as part of 
the GNSO's main agenda. A further suggestion was suggested that 
constituency/stakeholder members work with Staff to identify a path 
forward and that the topic be further discussed at the Costa Rica meetings.
A motion has been made to consider next steps.
Refer to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+27+June+2012

This motion was deferred from the June 7, 2012 GNSO Council meeting.

3.1 Reading of the motion (Wolf-Ulrich Knoben)

3.2 Discussion and open microphone.

3.3 Vote

*_Item 4: Update on the Internationalised Registration Data  Working 
Group (IRD WG) (10 minutes)_*
The IRD submitted its final report to the GNSO Council and SSAC on March 
3, 2012 for review and approval. This report was requested by the Board 
in June 2009. The first three recommendations are as follows:
1. ICANN staff should develop, in consultation with the community, a 
data model for domain registration data.
2.  The GNSO council and the SSAC should request a common Issue Report 
on translation and transliteration of contact information.
3.  ICANN staff should work with the community to identify a 
Registration Data Access Protocol that meets the needs of 
internationalization.
Since then, the SSAC has recommended some substantial changes, including 
adding a fourth recommendation suggesting that ICANN should take 
appropriate steps to require gTLD registries and registrars and to 
persuade ccTLD
Registries and registrars to support various standards described in the 
report.
The Council now needs to decide whether to accept the report and forward 
it to the Board along with the SSAC or whether more work may now be 
needed by the IRD to address any GNSO questions or concerns before the 
final report can be approved by the GNSO Council.
The GNSO Council will now consider a motion to approve the IRD WG Final 
Report.
Refer to motion

https://community.icann.org/display/gnsocouncilmeetings/Motions+27+June+2012

4.1 Reading of the motion (Stéphane van Gelder)

4.2 Discussion and open microphone

4.3 Vote

*_Item 5: Update on the GNSO-Requested WHOIS Studies and the draft WHOIS 
Technical Requirements Survey being developed by the WHOIS Survey 
Working Group (20 minutes) _*
The Whois Studies Working Group (WSWG) has a draft survey out for public 
comment at the moment and a draft report from Interisle on the 
feasibility of conducting a full study on Privacy and Proxy Relay and 
Reveal cases has also been posted for public comment. This agenda item 
is to update the Council on these initiatives.
Interisle Consulting Group draft Report – Public comment announcement -- 
http://www.icann.org/en/news/public-comment/whois-pp-survey-04jun12-en.htm
Whois Studies Working Group (WSWG) Public comment announcement -- 
http://www.icann.org/en/news/public-comment/draft-whois-requirements-survey-30may12-en.htm
General updated information on WHOIS Studies: 
http://gnso.icann.org/en/issues/whois/studies
5.1 Update from Staff (Liz Gasster)

5.2 Discussion and open microphone

*_Item 6: Update on the RAA negotiations (10 minutes) _*

ICANN staff has posted the status report on the RAA negotiations Staff 
is currently pursuing with the Registrar Stakeholder Group. This agenda 
item is to inform the Council on the status of these negotiations.
6.1 Update from Staff (Margie Milam)

6.2 Discussion and open microphone.

*_Item 7: GNSO Council leadership elections (15 minutes) _*

Between this Open Council meeting and the next, in Toronto, the GNSO 
Council will have started another election cycle. The election is for 
the new Council Chair, the current Chair being term limited and unable 
to stand again. Each house will also nominate its Vice Chair.
This agenda item aims to provide a short overview of the process and 
proposed timing.
7.1 Update from Chair (Stéphane Van Gelder)

7.2 Discussion and open microphone.

*_Item 8: Registration Abuse Policies Working Group (RAP WG) on 
Uniformity of Reporting (10 minutes) _*
At its meeting on 6 October, the GNSO Council requested the ICANN 
Compliance Department to report on existing systems to report and track 
violations and/or complaints; improvements made since the RAPWG Report 
or foreseen in the near future, and: indentify gaps and any improvements 
that might be desirable but not foreseen at this stage.
The ICANN Compliance Team submitted its report on 18 March and presented 
it to the GNSO Council at its meeting on 12 April. Refer to the report
http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-uniformity-16mar12-en.pdf

The Council must now decide what next steps to take, if any.

8.1 Update from Staff (Marika Konings)

8.2 Discussion and open microphone

8.3 Next steps

*_Item 9: Impact of new gTLD program on existing GNSO structure (10 
minutes) _*
The new gTLD program may impact the GNSO's Contracted Parties. This item 
aims to initiate a discussion of potential issues to look at as the new 
gTLD comes online and the Registry and Registrar stakeholder groups are 
affected by this.
9.1 Discussion and open microphone.

*_Item 10: Management of work (10 minutes) _*

Recent discussions on the Council list have raised concerns about the 
volume of documents published prior to an ICANN meeting and how these 
can best be managed by the volunteer community that makes up the GNSO 
Council as it struggles to read a substantial amount of reports and 
other documents in order to better inform its own decision making 
processes with regards to policy.
10.1 Discussion and open microphone.

*_Item 11: Fake Renewal Notices (10 minutes)_*

The GNSO Council requested that a small group prepare a request for 
information concerning Fake Renewal Notices for the RrSG to help inform 
its deliberations on the RAP WG Recommendation on Fake Renewal Notices 
(#2). The drafting team submitted its report 
<http://gnso.icann.org/issues/frn/fake-renewal-notices-report-06mar12-en.pdf>to 
the GNSO Council on 6 March. Following a presentation of the report to 
the GNSO Council at the ICANN Meeting in Costa Rica, the GNSO Council 
decided to put the report out for public comment. A public comment forum 
was opened (see 
http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21mar12-en.htm) 
and has now closed. At its last meeting, the GNSO Council requested the 
DT to review the comments received, update the report if deemed 
appropriate and report back accordingly. The DT has reviewed the 
comments received and submitted its updated report to the GNSO Council 
on 21 June (see 
http://gnso.icann.org/mailing-lists/archives/council/msg13234.html).
1. Presentation of updated Fake Renewal Notices Report (Mikey O'Connor)
2. Discussion and open microphone
3. Next steps

*_Item 12:  Any Other Business (5 minutes) _*

12.1 New GNSO Website <http://gnso.icann.org/en/>Reactions, comments and 
any suggestions for improvements/changes
*_Item 13: Open Microphone_*

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, 
Section 3)*
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the 
GNSO Operating Procedures, the default threshold to pass a GNSO Council 
motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the 
following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as 
described in Annex A 
<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter 
approved under d. or e. above, the GNSO Council may approve an amendment 
to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a 
Final Report, the GNSO Council may terminate a PDP only for significant 
cause, upon a motion that passes with a GNSO Supermajority Vote in favor 
of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires 
an affirmative vote of a majority of each House and further requires 
that one GNSO Council member representative of at least 3 of the 4 
Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a 
consensus, the GNSO Supermajority vote threshold will have to be met or 
exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval 
by the ICANN Board, an Approved PDP Recommendation may be modified or 
amended by the GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the 
Council members of each House, or (b) three-fourths (3/4) of one House 
and a majority of the other House."
*Appendix 2: Absentee Voting Procedures (**GNSO Operating Procedures 4.4 
<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>**)
*
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the 
announced time limit, which shall be 72 hours from the meeting‟s 
adjournment. In exceptional circumstances,announced at the time of the 
vote, the Chair may reduce this time to 24 hours or extend the time to 7 
calendar days, provided such amendment is verbally confirmed by all 
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate 
absentee votes according to these procedures and will provide reasonable 
means for transmitting and authenticating absentee ballots, which could 
include voting by telephone, e- mail, web-based interface, or other 
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There 
must be a quorum for the meeting in which the vote is initiated.)
---------------------------------------------------------------------------- 

Local time between March and October, Summer in the NORTHERN hemisphere
---------------------------------------------------------------------------- 

Reference (Coordinated Universal Time) UTC 13:00
----------------------------------------------------------------------------
California, USA (PDT 
<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 
06:00
New York/Washington DC, USA (EDT) UTC-5+1DST 09:00
Buenos Aires, Argentina (ART 
<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 
10:00
Montevideo, Uruguay (UYT 
<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 11:00
London, United Kingdom (BST) UTC+1DST 14:00
Abuja,Nigeria (WAT 
<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>) 
UTC+1+0DST 14:00
Tunis, Tunisia (CET) UTC+1+0DST 14:00
Bonn, Germany (CEST) UTC+1+1DST 15:00
Paris, France (CEST) UTC+1+1DST 15:00
Prague, Czech Repub.(CEST) UTC+1+1DST 15:00
Ramat Hasharon, Israel(IST 
<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>) 
UTC+2+0DST 16:00
Karachi, Pakistan (PKT 
<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html>) 
UTC+5+0DST 18:00
Beijing/Hong Kong, China _(HKT_ ) UTC+8+0DST 21:00
Tokyo, Japan (JST 
<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) 
UTC+9+0DST 22:00
Wellington, New Zealand (NZDT 
<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>) 
UTC+12+0DST 01:00 – next day
---------------------------------------------------------------------------- 

The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local 
time (with exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com