[bc-gnso] ALERTS from the Secretariat: Meeting Strategy Working Group (MSWG) | Call for Volunteer Members: Representing ICANN Advisory Committees and Supporting Organizations

[Benedetta Rossi <bc-secretariat@xxxxxxxxx>]

Dear BC Members,

On Feb. 11th, 2013, ICANN posted a call for volunteers for nomination 
for a Meeting Strategy Working Group. The deadline for submitting self 
nominations is Sunday, March 3rd, 2013. This advisory by the BC 
Secretariat is informational.
Please find below the link and text for ICANN's announcement and list of 
necessary materials.
To date, three BC members have indicated their interest in submitting 
their self nomination to ICANN [alpha by organizational affiliation]:
1. Michelle Chaplow, Andalucia.com
2. Liz Sweezey, Fairwinds Partners
3. Gabriela Szlak, E-Instituto


All three members are members in good standing, and along with any other 
self nominees, should follow the process described in the ICANN materials.
It is important for all BC members to know that other CSG Constituencies 
have members who are also nominating themselves. Given the number of 
interested volunteers, and based on other similar nomination processes 
that involve nominees across the three constituencies, normally, the CSG 
Executive Committee [two reps per each of the three constituencies] has 
undertaken a process for endorsement, if endorsement is possible.  As BC 
Secretariat, I leave this discussion to the two present participants in 
the CSG Excom: Elisa Cooper, CSG Rep and Marilyn Cade, Chair/Alternate 
CSG Rep.
However, all BC members will want to review the relevant materials.   As 
clearly noted in the ICANN materials, the number of representatives per 
SO will be between 1 and 4, with no guarantee of any specific number.
Please find the link and ICANN announcement below for your convenience.

Again, any interested BC member should follow the self nomination 
process.  I would welcome your keeping the Secretariat informed so that 
I can advise the BC Excomm of candidates who self nominate [such as the 
three BC members above].
Discussion of process within the CSG is up to the two representatives of 
the BC to the CSG Excomm - the CSG rep, Elisa Cooper and the 
Chair/Alternate CSG rep, Marilyn Cade.
Please note from the process established by ICANN that direct submission 
of materials is required. To facilitate the BC and then CSG process, it 
would be helpful if you cc'd the BC Secretariat on your self nomination 
materials.
Kind regards,

Benedetta Rossi
BC Secretariat
https://community.icann.org/display/gnsobc/Home
www.bizconst.org  <http://www.bizconst.org>
bc-secretariat@xxxxxxxxx  <mailto:bc-secretariat@xxxxxxxxx>


 Meeting Strategy Working Group (MSWG) | Call for Volunteer Members:
 Representing ICANN Advisory Committees and Supporting Organizations

http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-11feb13-en.htm

11 February 2013


     In Short

In line with theBoard resolution 
<http://www.icann.org/en/groups/board/documents/resolutions-02feb13-en.htm#2.a>adopted 
on February the 2nd 2013,ICANNnow invites interested individuals to 
apply for Volunteer Member positions – in representation of a Supporting 
Organization or Advisory Committee – to serve on the Meeting Strategy 
Working Group. Candidatures are to be submitted 
tomswgcandidatures@xxxxxxxxx 
<mailto:mswgcandidatures@xxxxxxxxx>by*Sunday, 3 March 2013 – 23:59 UTC*.
Please read below for more information and details on the application 
procedure and Meeting Strategy Working Group mandate.

     Background Information

ICANNhas committed to identifyingICANNMeeting locations two years in 
advance.
After consideration that adoption of a prior Consolidated Meetings 
Strategy proposal was not timely the Public Participation Committee 
(PPC) initiated work to create a working group to address the meeting 
location strategy.
The successful operation ofICANN's public meetings in all of the 
geographic regions is an important part ofICANN's accountability and 
transparency efforts. The action today will allow community members to 
serve alongside Board members and staff in helping to develop a meetings 
strategy that will align with community needs, while taking into account 
the fiscal and facility requirements for these meetings.
In line with these requirements,ICANNnow invites interested individuals 
to apply for a position of Volunteer Member, in representation of a 
Supporting Organization or Advisory Committee, in the Meeting Strategy 
Working Group (MSWG).

     Composition of the MSWG

Members of the Board: Sébastien Bachollet (Chair), Chris Disspain;

Staff representatives: Sally Costerton (As selector designee by the 
CEO), Nick Tomasso, Chris Gift;
Representatives of the relevantICANNAdvisory Committees and Supporting 
Organizations^1 
<http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-11feb13-en.htm#foot1> 
. EachSOorACwill get between 1 to 4 seats:
 * ASO
 * ccNSO
 * gNSO
 * At-Large
 * GAC

EachSOandACis encouraged to send a list of volunteers taking into 
account the need for diversity and not limited to the number of seats 
open. This will allow the selectors (the CEO or his designee and the 
Chair of theWG) to balance the various factors more easily.
Membership is individual. Working Group Members are expected to attend 
face-to-face meetings, conference calls and may not delegate membership 
responsibilities.

     Mandate & Mission

The mandate and Mission of Meeting Strategy Working Group is defined as 
follows in the MSWG Charter:
To discuss and propose strategy for the structure, purpose and locations 
forICANNPublic Meetings and conferences, starting in 2015.
Topics for consideration by the MSWG include:

 * Number ofICANNmeetings per year,
 * Other types of meetings and conferences (Global, regional, topic,
   stakeholder…),
 * Objectives of the Meetings and conferences,
 * Organization of the Meetings and conferences,
 * Localization (including rotation) of the Meetings and conferences,
 * Role of local host,
 * Visa and travel support,
 * Role of hosts and sponsors,
 * Expected language services to be provided atICANNmeetings and
   conferences,
 * Remote participation,
 * Outreach (during the Meetings and conferences).


     Methodology, Budget & Support

The working methodology will be determined by the Chairman, in 
consultation with the working group, including:
 * How often the working group will meet and how (telephonic,
   face-to-face);
 * Best time and day on which to meet;
 * How long the meetings will last;
 * When notice will be provided and when materials will be distributed
   before the meeting.

English is the working language.

ICANNStaff support will be made available to the working group. External 
expertise may be provided upon request.

     Timeline

Proposed deadline for the deliverables of the working group, including 
reporting requirements:
 * Call for candidates: 12 February 2013 – 3 March 2013,
 * Applications send to the relevantACorSO: 4 March 2013,
 * List of applicants supported by the relevantSOandACsend to
   the selectors: 14 March 2013,
 * Publication of the list of the members of the MSWG: 20 March 2013,
 * First meeting of the MSWG: week of 25 March 2013,
 * Discussion in Beijing,
 * Draft initial report: 21 May 2013,
 * Draft report for comments: 21 June 2013,
 * Comment period: 21 June 2013 to 26 July 2013,
 * Discussion in Durban: 12 July 2013,
 * Reply Comment period: 26 July 2013 to 30 August 2013,
 * Last report to the community: 10 October 2013,
 * Final report to the Board: 28 October 2013,
 * Board decision during the Buenos AiresICANNMeeting.


     Desired Skillset

Applicants should possess the following professional and personal skills:

 * Knowledge ofICANNand its working practices and culture;
 * Knowledge of international meetings;
 * Team spirit, adaptability, consensus-seeking attitude;
 * Willingness to learn;
 * Capacity to reason objectively, putting aside personal opinions or
   preconceptions;
 * Commitment to devote sufficient personal time to the review process.


     Call for Applicants

This call is solely intended for individuals interested in applying for 
a position of Volunteer Member, in representation of a Supporting 
Organization or Advisory Committee, on the Meeting Strategy Working 
Group (MSWG).

     How to apply?

How to Apply for the Position of Volunteer Member for the MSWG

Interested individuals are invited to provide the following:

 * A resume (maximum three pages);
 * A letter of motivation;
 * A Declaration of Interests (the template may be found
   
at:http://www.icann.org/en/groups/board/participation/mswg/coi-declaration-affirmation-14feb13-en.pdf[PDF,
   34 KB])
 * The Supporting Organization or Advisory Committee he/she wishes to
   represent;
 * Any additional information the Support Organization or Advisory
   Committee may require to reach its decision on endorsement.
   Candidatures will be forwarded to the Supporting Organization (SO)
   or Advisory Committee (AC) identified by the applicant, for
   endorsement. SO/AC endorsement will be factored into the selection
   process;

Candidatures should be emailed tomswgcandidatures@xxxxxxxxx 
<mailto:mswgcandidatures@xxxxxxxxx>.
The list of all candidates will be published on theICANNwebsite.


     Deadline

Candidatures will be accepted until_Sunday, 3 March 2013 – 23:59 UTC_.


     Compensation

MSWG Members will not be remunerated. However, travel, meal and lodging 
costs for appointed Members to participate in MSWG meetings will be 
reimbursed upon request in accordance withICANN'scommunity travel 
support guidelines <http://www.icann.org/en/news/in-focus/travel-support>.

     Contact

Please contact Renate DeWulf atrenate.dewulf@xxxxxxxxx 
<mailto:renate.dewulf@xxxxxxxxx>for any questions you may have.
------------------------------------------------------------------------

^1 
<http://www.icann.org/en/groups/board/participation/mswg/call-for-volunteers-11feb13-en.htm#text1> 
The Selectors will establish the number of positions on the MSWG 
available for each SO/AC and then determine the composition of the MSWG 
in line with a set of requirements and criteria including meeting 
objectivity and independence requirements together with geographical and 
gender factors. Only candidates who have received endorsement from a 
relevant SO/ACs will be considered for membership.