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[bc-gnso] Call for Volunteers: New GNSO Policy Development Process Working Group to Review All Rights Protection Mechanisms in All gTLDs

  • To: "bc-gnso@xxxxxxxxx" <bc-gnso@xxxxxxxxx>
  • Subject: [bc-gnso] Call for Volunteers: New GNSO Policy Development Process Working Group to Review All Rights Protection Mechanisms in All gTLDs
  • From: Chantelle Doerksen <chantelle.doerksen@xxxxxxxxx>
  • Date: Mon, 21 Mar 2016 21:41:56 +0000

Dear BC Members,

Volunteers needed. Please see below.

Kind regards,


Call for Volunteers: New GNSO Policy Development Process Working Group to 
Review All Rights Protection Mechanisms in All gTLDs
In Brief
The Generic Names Supporting Organization (GNSO) Council seeks volunteers for a 
new Working Group that will conduct a Policy Development Process (PDP) to 
Review All Rights Protection Mechanisms (RPMs) in All Generic Top-Level Domains 
(gTLDs). The GNSO Council approved the PDP Working Group's Charter [PDF, 510 
KB] on 9 March 2016.
What This Team Will Do
1.     Conduct the PDP in two phases

This PDP Working Group is being chartered to conduct a review of all RPMs in 
all gTLDs in two phases as defined in the approved charter [PDF, 524 KB]: Phase 
One will focus on a review of all the RPMs that were developed for the New gTLD 
Program (i.e. the Trademark Clearinghouse and associated notification and 
sunrise mechanisms, the Uniform Rapid Suspension procedure, and the 
Post-Delegation Dispute Resolution Procedures), and Phase Two will focus on a 
review of the Uniform Dispute Resolution Policy (UDRP).

At a minimum, in each Phase of this PDP, the Working Group will be expected to 
first assess the effectiveness of the relevant RPM(s), for which it should seek 
the input of experienced online dispute resolution providers and other subject 
matter experts, as appropriate. The Working Group is also expected to look at 
the interplay between and complementary roles of each RPM in seeking to more 
fully understand their overall functioning and effectiveness. Ultimately, the 
goal is for the Working Group to consider the overarching issue as to whether 
or not all the RPMs collectively fulfill the purposes for which they were 
created, or whether additional policy recommendations are needed, including to 
clarify and unify the policy goals.

In public comments to the UDRP Final Issue Report [PDF, 2.69 MB], the RPM Staff 
Paper [PDF 2.5 MB], and the Preliminary Issue Report for this PDP, various 
community groups and participants had identified a number of issues that they 
considered appropriate for review in a PDP. As such, the Working Group is 
expected to consider these community suggestions, which have been listed in the 
Working Group Charter, with further modifications, additions and deletions to 
be determined by consensus of the Working Group.

2.     Coordinate its work with other parallel efforts

The Working Group will monitor the progress of and, where appropriate, 
coordinate with, other ICANN groups that are working on topics that may overlap 
with or otherwise provide useful input to this PDP. These other efforts include 
the Competition, Consumer Trust and Consumer Choice Review Team, the Trademark 
Clearinghouse Independent Review and the GNSO's PDP Working Group on New gTLDs 
Subsequent Procedures. In this regard, the GNSO Council directed that a GNSO 
community liaison be appointed by the two GNSO PDP Working Groups. Further, as 
the manager of the policy development process, the GNSO Council is to be kept 
informed about the various coordination efforts so that in case of conflict 
between these groups, the Council may take the appropriate action to align the 
different work processes.

At the conclusion of Phase One of its work, the Working Group is expected to 
assess the need for modification to its Charter and, if appropriate, submit a 
request to the GNSO Council accordingly for the subsequent phase(s) of its work.
How This Team Will Work
ICANN Working Groups use transparent, open processes. The meetings of this PDP 
Working Group will be recorded and transcribed, and the recordings and 
transcriptions will be available to the public. The mailing list for the 
Working Group will be archived publicly. The group will collaborate using a 
public workspace for draft materials and all final work products and milestones 
will be documented on the WG's wiki. The PDP WG is expected to follow the GNSO 
Working Group Guidelines [PDF, 350 KB] as well as the GNSO PDP Manual [PDF, 300 
How to participate
There are two ways to volunteer:
Individual Members – anyone interested can volunteer to join the PDP Working 
Group as a member, regardless of whether they are members of the ICANN 
community. Members are expected to actively contribute to mailing list 
conversations as well as meetings – it is anticipated that the Working Group 
will at a minimum meet on a weekly basis via teleconference. Members are 
expected to provide essential input to the process. Members will be required to 
provide a Statement of Interest (SOI).
Mailing list observers – for those who are merely interested in monitoring the 
Working Group's deliberations, it is possible to sign up as a mailing list 
"observer" which offers read-only access to the mailing list. Mailing list 
observers will not be permitted to post, will not receive invitations to the 
meetings of the Working Group and will not have to complete a Statement of 
Interest. At any point in time, a mailing list observer can join the WG as a 
member simply by informing the GNSO Secretariat.
In addition, there will be opportunities to provide input through public 
consultations and public comment processes that the PDP Working Group is 
expected to organize.
How to Join
If you are interested in joining the Working Group either as an individual 
participant or mailing list observer, please fill in the sign up form or send 
the Word document [DOCX, 72 KB], filled in, to the GNSO Secretariat.

All members and observers will be listed on the PDP Working Group's wiki page.
Next steps
The GNSO Council directed that this call for volunteers be circulated as widely 
as possible in order to ensure broad representation and participation in the 
Working Group. it is anticipated that the Working Group will convene online for 
the first time in early April 2016. Following that, regular online meetings 
will be scheduled in accordance with the Working Group's work plan, which it is 
expected to develop as one of its first tasks.
Further information and preparation
For those interested in volunteering for this effort, you are strongly 
encouraged to review the following materials prior to the first meeting of the 
The Final Issue Report [PDF, 1 MB]
The approved charter [PDF, 510 KB]
Materials available at the Working Group's online wiki workspace
The question of who legally has rights to, or is the legitimate holder of, a 
domain name can be open to dispute. In relation to domain name disputes 
concerning the registration and use of legally protected trademarks, the 
Uniform Dispute Resolution Policy (UDRP) is the longest standing alternative 
dispute resolution procedure. As a result of the New gTLD Program, several new 
rights protection mechanisms (RPMs) were developed to mitigate potential risks 
and costs to trademark rights holders that could arise in the expansion of the 
gTLD namespace, which included certain safeguards to protect registrants who 
engage in legitimate uses of domain names: the Uniform Rapid Suspension System 
(URS); the Trademark Clearinghouse (TMCH) and the associated availability 
through the TMCH of Sunrise periods and the Trademark Claims notification 
service; and the Post-Delegation Dispute Resolution Procedures (PDDRPs). Prior 
to the launch of the New gTLD Program, on 3 October 2011 ICANN staff had 
published a Final Issue Report on the current state of the UDRP. The 
recommended course of action in that UDRP Final Issue Report [PDF, 2.69 MB] was 
not to initiate a PDP at the time, but to hold off launching any such PDP until 
after the new URS had been in operation for at least eighteen (18) months. In 
addition, the September 2015 revised RPM Staff Paper [PDF 2.5 MB] had 
explicitly noted that some of the concerns identified by the community for 
consideration as part of a review of the RPMs might be appropriate topics for 
policy development work. The UDRP has not been subject to comprehensive review. 
There has also not been a full review of all the RPMs developed to date by 
ICANN, to consider whether or not they are collectively achieving the 
objectives for which they were created.

In preparation for this PDP, a new Preliminary Issue Report [PDF, 1.4 MB] was 
published for public comment on 9 October 2015. A Final Issue Report [PDF, 1.2 
MB] was subsequently published on 7 October 2015, including links to all public 
comments received, along with a draft charter for the PDP WG [PDF, 510 KB]. The 
final charter was approved by the GNSO Council on 9 March 2016, enabling the 
formation of a GNSO working group of community volunteers to conduct this PDP.

More information can be found on the activities webpage for GNSO PDP Review of 
All Rights Protection Mechanisms in All gTLDs and the Working Group's online 
wiki workspace, which includes the charter, community input provided during the 
public comment period, and an extensive library of foundational materials to 
inform the Working Group's deliberations.

As this will be a complex multi-phase PDP, anyone interested in helping to 
shape the review of all RPMs in all gTLDs are encouraged to volunteer for this 
Working Group



Glen de Saint Géry
GNSO Secretariat


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