ICANN ICANN Email List Archives


<<< Chronological Index >>>    <<< Thread Index >>>

[bc-gnso] Call for Volunteers: Join Cross-Community Working Group tasked to develop a proposal(s) for the mechanism that should be developed in order to allocate the New gTLD Auction Proceeds

  • To: "bc-gnso@xxxxxxxxx" <bc-gnso@xxxxxxxxx>
  • Subject: [bc-gnso] Call for Volunteers: Join Cross-Community Working Group tasked to develop a proposal(s) for the mechanism that should be developed in order to allocate the New gTLD Auction Proceeds
  • From: Chantelle Doerksen <chantelle.doerksen@xxxxxxxxx>
  • Date: Thu, 15 Dec 2016 01:25:04 +0000

News Alert


Call for volunteers to join Cross-Community Working Group tasked to develop a 
proposal(s) for the mechanism that should be developed in order to allocate the 
New gTLD Auction Proceeds

13 December 2016

In Brief

The New gTLD Program (approved in 2011 established auctions as a mechanism of 
last resort to resolve string contention (when two or more applications are in 
direct contention). Most string contentions (approximately 90% of the competing 
application sets) have been resolved through other means, and never reach an 
auction conducted by ICANN's authorized auction service provider. For the 
others, however, they proceed to an ICANN-facilitated auction.

It was recognized from the outset that significant funds could accrue as a 
result of these ICANN-facilitated auctions of last resort. To date, over 230 
million USD has been accrued. These auction proceeds have been reserved and 
earmarked until the ICANN Board authorizes a plan for the appropriate use of 
the funds. A Cross-Community Working Group (CCWG) is now being formed, and the 
CCWG will be tasked to develop a proposal(s) on the mechanism to allocate the 
new gTLD Auction Proceeds and the ICANN Board must consider the proposal. The 
CCWG will NOT make any recommendations or determinations with regards to 
specific funding decisions (i.e. which specific projects or organizations are 
to be funded or not).

Below you will find further information concerning the various ways you can 
participate and/or contribute to this effort as well as the expected time 

What the CCWG is tasked to do

The CCWG is tasked with developing a proposal(s) for consideration by the 
Chartering Organizations (those ICANN Supporting Organizations and Advisory 
Committees that have adopted the CCWG Charter) on the mechanism that should be 
developed in order to allocate the new gTLD Auction Proceeds. That proposal 
will then be submitted to the ICANN Board.

As part of this proposal, the CCWG is expected to factor in a number of legal 
and fiduciary 
 [DOC, 48 KB], due diligence requirements that preserve ICANN's tax-exempt 
status, as well as address matters such as potential or actual conflicts of 
interest. The CCWG will NOT make any recommendations or determinations with 
regards to specific funding decisions (i.e. which specific organizations or 
projects are to be funded or not).

The CCWG is required to, at minimum, to give appropriate consideration to and 
provide recommendations on the following 
 taking into account the Guiding Principles as well as the legal and fiduciary 
constraints outlined in the charter:

  1.  What framework (structure, process and/or partnership) should be designed 
and implemented to allow for the disbursement of new gTLD Auction Proceeds?
  2.  What will be the limitations of fund allocation, factoring in that the 
funds need to be used in line with ICANN's mission while at the same time 
recognising the diversity of communities that ICANN serves?
  3.  What safeguards are to be put in place to ensure that the creation of the 
framework, as well as its execution and operation, respect the legal and 
fiduciary constraints that have been outlined in this memo?
  4.  What aspects should be considered to define a timeframe, if any, for the 
funds allocation mechanism to operate as well as the disbursements of funds?
  5.  What conflict of interest provisions and procedures need to be put in 
place as part of this framework for fund allocations?
  6.  Should any priority or preference be given to organizations from 
developing economies, projects implemented in such regions and/or 
under-represented groups?
  7.  Should ICANN oversee the solicitation and evaluation of proposals, or 
delegate to or coordinate with another entity, including, for example, a 
foundation created for this purpose?
  8.  What aspects should be considered to determine an appropriate level of 
overhead that supports the principles outlined in this charter?
  9.  What is the governance framework that should be followed to guide 
distribution of the proceeds?
  10. To what extent (and, if so, how) could ICANN, the Organization or a 
constituent part thereof, be the beneficiary of some of the auction funds?
  11. Should a review mechanism be put in place to address possible adjustments 
to the framework following the completion of the CCWGs work and implementation 
of the framework should changes occur that affect the original recommendations?

As a first step, the CCWG is expected to (1) develop and adopt a work plan and 
an associated schedule of activity and (2) at a minimum, to publish an Initial 
Report for public comment followed by a Final Report, which will be submitted 
to the Chartering Organizations for their consideration. The ICANN Board will 
consider the report in its final decision-making and the Board has committed to 
enter into a dialogue with the CCWG if the Board does not believe that it can 
accept a recommendation.

For further details, please review the CCWG 

How the CCWG will work

The CCWG is expected to adhere to the following Guiding Principles, both in the 
context of its deliberations as well as the final recommendations:

  *   Ensure transparency & openness;
  *   Provide sufficient accountability;
  *   Ensure that processes and procedures are lean & effective;
  *   Take all appropriate measures to deal with conflicts of interest; and
  *   Deal with diversity issues.

ICANN WGs use transparent, open processes. As a result, the meetings of the 
CCWG will be recorded and transcribed, these recordings and transcriptions, 
together with the mailing list archives are publicly posted. The CCWG will 
collaborate using a public workspace for draft materials and all final work 
products and milestones will be documented on the WG's 

How to participate

There are various ways to participate in this process and it is important that 
you give due consideration to the desired level of involvement as well as time 
commitment you are able to make:
Level of involvement

Expected time 


Individual participant

2-4 hours per week for at least 1 year (weekly conference calls + preparation 

Complete Statement of Interest as well as Declaration of Intention

Mailing List Observer

1-2 hours (review of mailing list)


Respond to public consultation

2-4 hours – per public comment opportunity (Time required to review materials 
and provide input).


  *   Individual participants – anyone interested can volunteer to join the 
CCWG as a participant, regardless of whether they are members of any ICANN SO 
or AC or have been active participants in ICANN. Participants are expected to 
actively contribute to mailing list conversations as well as meetings – it is 
anticipated that the CCWG will at a minimum meet on a weekly basis via 
teleconference. Participants are expected to provide essential input to the 
process. Participants will be required to provide a Statement of Interest 
 as well as a Declaration of Intention ([include link when available]. Note, an 
intention to apply for these funds following the completion of the CCWG work 
will not preclude individuals and/or organizations from participating in the 
CCWG, but these intentions need to be declared as part of the CCWG transparency 
and accountability requirements.
  *   Mailing list observers – for those who are merely interested in 
monitoring the CWG's conversations, there is the possibility to sign up as a 
mailing list "observer" which offers read-only access to the mailing list. 
Mailing list observers will not be permitted to post, will not receive 
invitations to the various meetings or calls of the WG and will not have to 
complete a Statement of Interest. At any point in time, an observer can request 
to switch status to participant or visa versa.
  *   Public Consultation Respondent – In addition, there will be opportunities 
to provide input through public consultations and public comment processes that 
the CCWG is expected to organize throughout its deliberations.

In addition to participants and observers, there will also be members appointed 
by each Chartering Organization (CO) (a minimum of two and a maximum of five 
per CO). In addition to participating in the deliberations in the same manner 
as other participants, CO appointed members are expected to serve as a liaison 
between their respective Chartering Organization and the CCWG. Members must, if 
and when necessary, ensure that the Chartering Organizations are kept up to 
date on the progress and deliberations of the CCWG as well as sharing any input 
from the Chartering Organization with the CCWG.

How to Join

If you are interested in joining the CCWG as an individual participant or 
mailing list observer, please fill in the sign up form 
 or send the Word document 
 filled in to the GNSO 
 Following that you will receive further instructions on how to complete your 
Statement of Interest and Declaration of Intention.

All members and observers will be listed on the CCWG's wiki page.

Next steps

In addition to this call for volunteers, Chartering Organizations are also in 
the process of identifying their respective members to this effort, each 
according to their own processes. It is the expectation that the WG will 
convene for its first meeting during the week of 23 January 2017. Following 
that, regular online meetings will be scheduled in accordance with the CCWG's 
work plan and schedule.

Further information and preparation

For those interested in volunteering for this effort, you are strongly 
encouraged to review the following materials prior to the first meeting of the 

  *   The new gTLD Auction Proceeds CCWG 
 [DOCX, 60 KB]
  *   Slides from new gTLD Auction 
 [PDF, 1.8 MB] drafting team presentation 12 October 2016
  *   The New gTLD Auction Proceeds discussion 
 [PDF, 798 KB] (7 Dec 2015)
  *   Additional materials available at the CWG's 


In March 2015 that the Generic Names Supporting Organization (GNSO) started 
discussing a possible process for facilitating the conversation around new gTLD 
auction proceeds during the ICANN meeting in 
 As part of that discussion, it became clear that there was interest from the 
GNSO to commence formal conversations on the topic of new gTLD auction proceeds 
and following which, the GNSO Council reached out to other ICANN Supporting 
Organizations (SOs) and Advisory Committees (ACs) to determine whether there 
would be interest to form a cross-community working group (CCWG) on this topic.

Following a number of sessions on this topic during the ICANN53 in Buenos Aires 
 a discussion 
 [PDF, 456 KB] was published in September 2015 to solicit further community 
input on this topic as well as the proposal to proceed with a CCWG on this 
topic. As the feedback received on the discussion paper confirmed the support 
for moving forward with a CCWG, James Bladel, GNSO Chair, reached out to all 
the ICANN Supporting Organizations and Advisory Committees to ask for 
volunteers to participate in a drafting team to develop a charter for a CCWG on 
this topic. All ICANN SO/ACs, apart from the ccNSO, responded to this request 
and have put forward volunteers to participate in the drafting team. The 
Drafting Team ('DT'), commenced its deliberations on Tuesday 23 February 2016. 
A draft charter for community discussion was published in advance of ICANN 56 
and discussed during the cross-community 
 held at ICANN56. Following ICANN56, the DT reviewed all the input 
 and updated the proposed charter accordingly. On 13 September, this proposed 
 was shared with all ICANN SO/ACs with the request to review it and identify 
any pertinent issues that would prevent adoption of the charter, if any. 
Subsequently, a webinar was held on 13 October to allow for some additional 
time and information to undertake this review. As no pertinent issues were 
identified, the proposed charter was submitted for adoption by the ICANN SO/ACs 
prior to the ICANN meeting in Hyderabad. To date, the At-Large Advisory 
Committee (ALAC), ASO (Address Supporting Organization), ccNSO (Country Code 
Supporting Organization) and GNSO have adopted the charter with other groups 
expected to follow.


 Note, these questions have been reflected here in abbreviated format – to 
review the full questions, please see the CCWG Charter.

 The CCWG will determine its own work plan and schedule so these estimations 
are based on the experience with previous CCWGs.

<<< Chronological Index >>>    <<< Thread Index >>>

Privacy Policy | Terms of Service | Cookies Policy