[board-09georegionswg] RE: Geo Regions Working Group Proposed Charter Update

[David Archbold <david.archbold@xxxxxxx>]

Rob,

Many thanks for this.  I have no problem with the proposed changes to the text 
or the timetable.  I just wish the Board had made its required wording a bit 
clearer from the outset.  Anyway, would WG members please indicate whether or 
not they agree to the changes so that Rob can take the necessary steps to get 
it on the Sidney agenda.

Regards,

Dave

David A Archbold
Managing Director
Information & Communications Technology Authority
david.archbold@xxxxxxx<mailto:david.archbold@xxxxxxx>
www.icta.ky<http://www.icta.ky>
From: owner-board-09georegionswg@xxxxxxxxx 
[mailto:owner-board-09georegionswg@xxxxxxxxx] On Behalf Of Robert Hoggarth
Sent: Monday, 25 May, 2009 3:37 PM
To: board-09georegionswg@xxxxxxxxx
Subject: [board-09georegionswg] Geo Regions Working Group Proposed Charter 
Update

Dear Working Group Members:

The formal minutes of the 21 May Board meeting are not yet released but Dave 
Archbold asked me to make a brief report to the group to let you know about the 
status of the proposed charter document for the working group.

Board members had several final comments on the proposed working group charter 
at the meeting - specifically with respect to the group's working methodology 
and the process for securing community support at the various stages of the 
preparation of the Final Report.

I worked on-line during the meeting with one of the members on specific changes 
to the charter and managed to secure agreement that the changes were acceptable 
prior to the end of the meeting.  Unfortunately, the meeting ran long and the 
Board did not circle around and approve the revised charter proposal.  It now 
appears that the document is again primed for approval at the Sydney Board 
meeting.

The practical impact of these developments is no formal charter approval before 
the 12 June proposed deadline for the Initial Report. I think that Dave would 
now like to have that document ready for publication soon after the Sydney 
meeting. He will also be reaching out again to the ASO to see if they would 
like to participate in the working group effort.

I have attached a new red-lined version 4.4 of the charter (dated today - 25 
May) that now includes three stages of changes:
Stage 1. I left visible the original changes to Section 3 and Fahd's general 
edits that you all approved earlier in the month.

Stage 2. The 21 May Board meeting discussion prompted the edits you'll see to 
Sections 4d, 4e, 4f and 4g. You'll see that they are relatively non-substantive 
but clarify what ICANN community groups are to be consulted during the final 
stages of the Final Report approval process.  The informal Board member 
response to those edits was, "The changes you added are exactly those I was 
asking for."

Stage 3. Finally, because of the delay in approving the proposed charter, it is 
necessary to make some adjustments to the group's originally proposed 
timetable.  I have made some suggested edits to the timetable in Section 5 that 
preserve the overall timetable for completing your work, but necessarily modify 
the dates between now and the ICANN Seoul meeting.  They are only a suggestion, 
so please comment/modify as you think appropriate.

I am sorry for this second delay in the charter approval, but hopeful from 
Board member comments that they are now finally finished with their 
modifications to the proposal. The delay now offers you some additional time to 
develop and draft the Initial Report, including adding to the issues list and 
confirming the categorization scheme that was scheduled for discussion at last 
week's postponed meeting.

Gisella Gruber-White will have a Doodle poll out soon looking to schedule the 
next working group call some time next week.

Happy to answer any follow-up questions between now and that meeting.

Best regards,

Rob Hoggarth