Re: [board-09georegionswg] Geo Regions Working Group Proposed Charter Update

[Carlton Samuels <carlton.samuels@xxxxxxxxxxxxxx>]

AOK for me.

Carlton

On Mon, May 25, 2009 at 3:37 PM, Robert Hoggarth
<robert.hoggarth@xxxxxxxxx>wrote:

>  Dear Working Group Members:
>
> The formal minutes of the 21 May Board meeting are not yet released but
> Dave Archbold asked me to make a brief report to the group to let you know
> about the status of the proposed charter document for the working group.
>
> Board members had several final comments on the proposed working group
> charter at the meeting - specifically with respect to the group’s working
> methodology and the process for securing community support at the various
> stages of the preparation of the Final Report.
>
> I worked on-line during the meeting with one of the members on specific
> changes to the charter and managed to secure agreement that the changes were
> acceptable prior to the end of the meeting.  Unfortunately, the meeting ran
> long and the Board did not circle around and approve the revised charter
> proposal.  It now appears that the document is again primed for approval at
> the Sydney Board meeting.
>
> The practical impact of these developments is no formal charter approval
> before the 12 June proposed deadline for the Initial Report. I think that
> Dave would now like to have that document ready for publication soon after
> the Sydney meeting. He will also be reaching out again to the ASO to see if
> they would like to participate in the working group effort.
>
> I have attached a new red-lined version 4.4 of the charter (dated today -
> 25 May) that now includes three stages of changes:
>
> Stage 1. I left visible the original changes to Section 3 and Fahd’s
> general edits that you all approved earlier in the month.
>
> Stage 2. The 21 May Board meeting discussion prompted the edits you’ll see
> to Sections 4d, 4e, 4f and 4g. You’ll see that they are relatively
> non-substantive but clarify what ICANN community groups are to be consulted
> during the final stages of the Final Report approval process.  The informal
> Board member response to those edits was, “The changes you added are exactly
> those I was asking for.”
>
> Stage 3. Finally, because of the delay in approving the proposed charter,
> it is necessary to make some adjustments to the group’s originally proposed
> timetable.  I have made some suggested edits to the timetable in Section 5
> that preserve the overall timetable for completing your work, but
> necessarily modify the dates between now and the ICANN Seoul meeting.  They
> are only a suggestion, so please comment/modify as you think appropriate.
>
>
> I am sorry for this second delay in the charter approval, but hopeful from
> Board member comments that they are now finally finished with their
> modifications to the proposal. The delay now offers you some additional time
> to develop and draft the Initial Report, including adding to the issues list
> and confirming the categorization scheme that was scheduled for discussion
> at last week’s postponed meeting.
>
> Gisella Gruber-White will have a Doodle poll out soon looking to schedule
> the next working group call some time next week.
>
> Happy to answer any follow-up questions between now and that meeting.
>
> Best regards,
>
> Rob Hoggarth
>