RE: [board-09georegionswg] Geo Regions Working Group Proposed Charter Update

["Janis Karklins" <janis.karklins@xxxxxxxxx>]

Looks fine to me. JK

 

  _____  

From: owner-board-09georegionswg@xxxxxxxxx
[mailto:owner-board-09georegionswg@xxxxxxxxx] On Behalf Of Robert Hoggarth
Sent: pirmdiena, 2009. gada 25. maijā 22:37
To: board-09georegionswg@xxxxxxxxx
Subject: [board-09georegionswg] Geo Regions Working Group Proposed Charter
Update

 

Dear Working Group Members:
 
The formal minutes of the 21 May Board meeting are not yet released but Dave
Archbold asked me to make a brief report to the group to let you know about
the status of the proposed charter document for the working group. 

Board members had several final comments on the proposed working group
charter at the meeting - specifically with respect to the group’s working
methodology and the process for securing community support at the various
stages of the preparation of the Final Report.

I worked on-line during the meeting with one of the members on specific
changes to the charter and managed to secure agreement that the changes were
acceptable prior to the end of the meeting.  Unfortunately, the meeting ran
long and the Board did not circle around and approve the revised charter
proposal.  It now appears that the document is again primed for approval at
the Sydney Board meeting.

The practical impact of these developments is no formal charter approval
before the 12 June proposed deadline for the Initial Report. I think that
Dave would now like to have that document ready for publication soon after
the Sydney meeting. He will also be reaching out again to the ASO to see if
they would like to participate in the working group effort.

I have attached a new red-lined version 4.4 of the charter (dated today - 25
May) that now includes three stages of changes:

Stage 1. I left visible the original changes to Section 3 and Fahd’s general
edits that you all approved earlier in the month. 

Stage 2. The 21 May Board meeting discussion prompted the edits you’ll see
to Sections 4d, 4e, 4f and 4g. You’ll see that they are relatively
non-substantive but clarify what ICANN community groups are to be consulted
during the final stages of the Final Report approval process.  The informal
Board member response to those edits was, “The changes you added are exactly
those I was asking for.” 

Stage 3. Finally, because of the delay in approving the proposed charter, it
is necessary to make some adjustments to the group’s originally proposed
timetable.  I have made some suggested edits to the timetable in Section 5
that preserve the overall timetable for completing your work, but
necessarily modify the dates between now and the ICANN Seoul meeting.  They
are only a suggestion, so please comment/modify as you think appropriate. 


I am sorry for this second delay in the charter approval, but hopeful from
Board member comments that they are now finally finished with their
modifications to the proposal. The delay now offers you some additional time
to develop and draft the Initial Report, including adding to the issues list
and confirming the categorization scheme that was scheduled for discussion
at last week’s postponed meeting.

Gisella Gruber-White will have a Doodle poll out soon looking to schedule
the next working group call some time next week.
 
Happy to answer any follow-up questions between now and that meeting.
 
Best regards,
 
Rob Hoggarth