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[board-09georegionswg] Follow-Up - Geographic Regions Review Meeting Report, 20 October - Time Sensitive Information

  • To: "board-09georegionswg@xxxxxxxxx" <board-09georegionswg@xxxxxxxxx>
  • Subject: [board-09georegionswg] Follow-Up - Geographic Regions Review Meeting Report, 20 October - Time Sensitive Information
  • From: Robert Hoggarth <robert.hoggarth@xxxxxxxxx>
  • Date: Wed, 27 Oct 2010 21:38:35 -0700

Dear Working Group Members.

To supplement the meeting recording supplied last week by Gisella, set forth 
below is a compilation of the substantive items discussed and proposed during 
the Geographic Regions Review Working Group Call conducted on 20 October.

For those who weren’t able to attend the call, please check the information 
below and register your comments, approval or objections as soon as possible.  
You will note that the two big subjects discussed were the schedule for 
completion and publication of the Interim Report and potential plans for a 
community workshop at the Cartagena meeting. Please note the short term efforts 
and deadlines proposed at the meeting.

Geographic Regions Review Working Group Call Meeting Report

Attendees:

WG Members:
David Archbold
Cheryl Langdon-Orr

Staff:
Bart Boswinkel
Rob Hoggarth
Gisella Gruber-White

1.  Topic One – Completion and Publication of Interim Report:

To Do:    Publish the Working Group’s Interim Report by ICANN Cartagena Meeting

David and Cheryl discussed the feedback on the V5 draft of the Interim Report 
and reacted to V6 of the draft.  They agreed there was value in bringing the 
work on the Interim Report to a close and moving toward publication before the 
Cartagena meeting.  Staff was authorized to outline a schedule that would 
achieve that proposed goal.

In an effort to stimulate community thinking and feedback, the one substantial 
area of improvement discussed was the beefing-up of section B of the draft 
document to include some specific hypothetical statements reflecting potential 
options for adjusting the current Geographic Regions Framework. These 
“potential suggestions”  could include specific scenarios for making or not 
making future adjustments to the current framework.  Working Group members are 
invited to reflect on this idea and to suggest potential options for the next 
draft of the document by COB on 2 November.

Proposed Schedule for Interim Report Publication:


 *   Collect all edits and other feedback from WG members submitted by 2 
November (originally proposed on call to be 28 October - but extended because 
of delay in circulating meeting report)
 *   Incorporate member input and Produce V7  Revised Interim Report on 3 
November
 *   Hold follow-up WG meeting to discuss draft Interim Report during week of 1 
November
 *   Accept All Final Edits To Draft Interim Report From WG Members on 5 
November
 *   Submit Final Document for Translation on 8 November
 *   Publish English Version and any available translations on 15 November
 *   Allow 70-day Public Comment Period (ending approx 30 January 2011) to 
allow for Cartagena Meeting, distribution of translations in all 6 UN Languages 
and end/beginning of year holidays

2.  Topic Two – Possible Workshop During ICANN Cartagena Meeting:

To Do:  Hold Community Workshop in Cartagena To Discuss Interim Report and 
Potential Final Report Adjustments/Scenarios

David and Cheryl discussed the value of trying another open community session 
in Cartagena.  The session in Brussels contained very good content but was not 
well attended.  It was thought that the Workshop-type format and the prospect 
of adjustments/scenarios would encourage community members to attend and 
participate.

Staff was instructed to reserve time and meeting space at the Cartagena meeting 
on Wednesday or Thursday of the meeting week for this session.  The potential 
workshop format and agenda can be discussed at one of the next two WG meetings 
to be scheduled between now and the Cartagena meeting.

3.  Other Topics/ Items:

The Staff was asked to research the status of any ICANN response to the Letter 
from the League of Arab States sent on 28 August to ICANN CEO Rod Beckstrom.

Next Meeting: Staff will circulate shortly a Doodle Scheduling Poll to 
determine WG Member availability for the next meeting during the week of 1 
November.


Please share your comments or thoughts on the recorded discussion or this 
report at your earliest convenience.


Best regards,

Rob Hoggarth


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