[gnso-dow123] Preliminary summary of Whois task force conference call - 17 May 2005

["Maria Farrell" <maria.farrell@xxxxxxxxx>]

Dear all,
 
Below is the preliminary summary of this week's Whois task force conference
call.  Also below is the list of implementation issues on the recommendation
on notification which Jordyn has prepared for online discussion by this task
force.
 
All the best, Maria  
 
 

List of implementation issues and questions regarding the recommendation on
notification

 

1) How often should the registrant see (and acknowledge) the 

 notifications relating to the use of their contact data?

    - Once per domain name

    - Once per batch of domain names

    - Once per relationship with the registrant

    - Some variation of the above

 

 2) Should the registrar and registrant be able to mutually agree to 

 modify when the notifications are made?

 

 3) Should the registrant be periodically reminded of the use of their 

 contact information in the Whois system? e.g. with an annual request 

 to update any inaccurate information.  If so, how is this reconciled 

 with requirement #3 (that the registrant must obtain a separate 

 acknowledgment of this notification)?

 

 4) [From Bruce's comment] Is there a more appropriate way to notify 

 the registrant that their data will be used in the Whois system?

 

 5) Should an implementation group work to define the precise meaning 

 of 'during the registration process'?

 

 

WHOIS conference call

10 May 2005 

 

Preliminary summary

 

Participants

 


TBA

 

 

 

1)        Document file types

 

Decisions

*       Staff to consult internally on preparing major documents for
circulation in .html.  

Actions

*       Glen and Maria will consult internally and refer back to the task
force at a later date. 

 

2          Task force terms of reference

The GNSO Council has not yet finalized the Whois task force's terms of
reference and has solicited input from the task force on how ongoing task
force work items should be accommodated.  

 

Actions

*       Jordyn and Maria will develop language to incorporate into the terms
of reference the two recommendations currently in development by the task
force. 
*       List participants to review the follow-up topics and prioritise them
for future discussion.  

 

 

3          Final task force report on notification

Maria prepared the final task force report, incorporating summaries of the
public comments.  Unless a substantial changes is made to the
recommendations of the report, there will be no further vote on it by the
task force.  

 

Decisions:

*       Editing changes will be made to the final report; changing of the
title of section 1.2 on public comments to differentiate between different
public comment periods on different topics, complete summary of task force
work process to date.
*       A list of implementation issues and questions will be circulated to
the list for online discussion on possible suggestions to forward to the
implementation group or adjustments to the recommendation.  If there is
broad support for adjustments to the recommendations, the task force will
modify the recommendations and discuss them further before forwarding to the
Council.  If no substantive changes are made and broadly agreed by Tuesday
24 May, the task force report will be forwarded in its current state to the
Council.    

 

Actions:

*       Maria to incorporate changes to the final task force report. 
*       Maria/Glen to inquire about the capability of the list software to
give confirmations of messages sent to the public comment forums. 
*       Jordyn/Maria to prepare a list of implementation issues and
questions discussed on the call and circulate to the list for online
discussion.
*       Following any subsequent mailing list discussion, Jordyn will send a
note to the Council advising them of the steps being taken to resolve any
outstanding undefined issues before 2nd June 2005 (date of the next GNSO
Council meeting).  

 

Topics for next week's call:

*       Follow-up discussion on recommendation on notification
*       Discussion of the form of the recommendation on conflicts of laws -
policy or advice?