[gnso-dow123] WHOIS combined task force Draft minutes 28 June 2005
[To: gnso-dow123[at]gnso.icann.org] Dear Task Force members Attached please find the draft minutes of the Whois task force call held on 28 June 2005. Please note that there is no call next week 5 July 2005. The next task force meeting will be in Luxembourg. Please let me know what changes you would like to be made to the draft minutes. Thank you. Kind regards, Glen -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org <!--#set var="bartitle" value="WHOIS Task Forces 1 2 3 teleconference
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<h4 align="center"> </h4>
<h4 align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task
Forces
1 2 3<br>
<br>
28 June 2005 - Minutes</b></font></h4>
<p><font face="Arial, Helvetica, sans-serif"><b>ATTENDEES:<br>
GNSO Constituency representatives:<br>
</b> Jordyn Buchanan - Chair<br>
gTLD Registries constituency - Ken Stubbs<br>
gTLD Registries constituency - David Maher <br>
Registrars constituency - Tim Ruiz (alternate)<br>
Registrars constituency - Ross Rader <br>
Registrars constituency - Tom Keller <br>
Non Commercial Users Constituency - Kathy Kleiman<br>
Commercial and Business Users Constituency - David Fares<br>
Intellectual Property Interests
Constituency - Steve Metalitz<br>
Intellectual Property Interests Constituency - Niklas Lagergren <br>
Internet Service and Connectivity Providers constituency - Maggie Mansourkia
<br>
Internet Service and Connectivity Providers constituency - Greg Ruth <br>
<br>
<strong>Liaisons</strong><br>
At-Large Advisory Committee (ALAC) liaisons - Wendy Seltzer</font> <font
face="Arial, Helvetica, sans-serif"> - absent <br>
GAC Liaison - Suzanne Sene - absent - apologies <br>
<br>
<b>ICANN Staff</b>: <br>
Maria Farrell Farrell - ICANN GNSO Policy Officer - absent <br>
<b>GNSO Secretariat </b>- Glen
de Saint Géry <br>
<br>
<b>Absent:</b><br>
Registrars constituency - Paul Stahura <br>
Commercial and Business Users constituency - Marilyn Cade - apologies <br>
Non Commercial Users Constituency - Milton Mueller - apologies <br>
Non Commercial Users Constituency
- Marc Schneiders<br>
Non Commercial Users Constituency - Frannie Wellings <br>
Commercial and Business Users Constituency - Sarah Deutsch - apologies<br>
Internet Service and Connectivity Providers constituency - Tony Harris -
apologies <br>
<br>
</font> <font face="Arial, Helvetica, sans-serif"><strong><a
href="http://gnso-audio.icann.org/WHOIS-20050628-tf123.mp3";>MP3
Recording</a><br>
<br>
</strong>Agenda: <br>
1) Update on Council consideration on our recommendations relating to <br>
notice <br>
2) Planning for Luxembourg <br>
3) Brief discussion of uses of Whois document prepared by Maria <br>
4) Review of TF 2 tiered access principles and proposals received to <br>
date on tiered access <br>
<br>
<br>
<strong>1) Update on Council consideration on our recommendations relating to
<br>
notice</strong></font></p>
<p><font face="Arial, Helvetica, sans-serif">The GNSO Council took no action on
the <a
href="http://www.gnso.icann.org/meetings/tf-report-26may05.doc";>recommendations
for improving notification and consent of contact data in the WHOIS system</a>
at its meeting held on 23 June 2005, but deferred action to the Luxembourg
meetings. <br>
Bruce Tonkin proposed <a
href="http://forum.icann.org/lists/gnso-dow123/msg00419.html";>certain
revisions</a> which have received comments on the <a
href="http://forum.icann.org/lists/gnso-dow123/";>task force list </a>.<br>
<strong>Ken Stubbs </strong>emphasised the need for a cohesive sense of
direction, to which Jordyn Buchanan responded that the new terms of reference
would provide greater direction.<br>
<strong><br>
Jordyn Buchanan</strong> urged the task force members to discuss the call for
statements with their constituencies and submit them by 21 July 2005 <br>
<a href="http://forum.icann.org/lists/gnso-dow123/msg00415.html";><br>
</a></font><a
href="http://forum.icann.org/lists/gnso-dow123/msg00415.html";><font
face="Arial, Helvetica, sans-serif">- 1. WHOIS COMBINED TASK FORCE Consensus
Policy/Advice Recommendation 2 on
conflicts between national privacy laws and registries' or registrars'
contractual obligations to ICANN. </font></a><br>
<br>
<font face="Arial, Helvetica, sans-serif">- 2. <a
href="http://forum.icann.org/lists/gnso-dow123/msg00416.html";>Tasks 1 and 2</a>
from the <a href="http://gnso.icann.org/policies/terms-of-reference.html";>Terms
of Reference for the combined WHOIS Task Force.</a> </font><br>
<br>
<font face="Arial, Helvetica, sans-serif"><strong>2) Planning for Luxembourg
</strong></font><br>
<font face="Arial, Helvetica, sans-serif">The final schedule was not yet
available, but Thursday afternoon 14 July had been proposed for a meeting with
the task force and the GNSO Council. <br>
<strong>Steve Metalitz </strong>proposed holding a short meeting as well as,
earlier in the week with task force members even it did overlap with other
events.<br>
The question arose about the utility of using the public forum time to collect
input.<br>
<strong>Kathy Kleiman </strong>strongly encouraged the task force to make use
of that time to inform the public of the work that lay ahead for the task
force, and to describe the new terms of reference. In her opinion it was
another avenue of reaching out to the public which would be different from the
usual task force outreach.<br>
<strong>Jordyn Buchanan</strong> proposed the following items:<br>
- Update on task force work<br>
- New terms of reference
<br>
- Tentative calendar dates with public comment periods<br>
<br>
<strong>Kathy Kleiman</strong> stressed the importance of a method of
messaging to the public on such occasions.<br>
<br>
<strong>3) Brief discussion of <a
href="http://forum.icann.org/lists/gnso-dow123/msg00384.html";>uses of Whois
document prepared by Maria</a></strong><br>
Jordyn Buchanan commented that when framing "purpose" as one of the
tasks in the new terms of reference, one should be aware of the uses of Whois
data. <br>
Jordyn Buchanan stated that<a
href="http://forum.icann.org/lists/gnso-dow123/msg00384.html";> Maria's list
was a staff compilation of data input</a> and that the task force had decided
that there would be no more data gathering on the uses of Whois. Task force
members could add to the list if they discovered a use not mentioned.<br>
<a href="http://forum.icann.org/lists/gnso-dow123/msg00385.html";>Tim Ruiz
added:</a><br>
Used by Certificate Authorities in their verification and validation
processes.<br>
Task force members were encouraged to review the <a
href="http://forum.icann.org/lists/gnso-dow123/msg00384.html";>list</a> and
submit comments if they wished.
</font></p>
<DIV>
<p><font face="Arial, Helvetica, sans-serif"> <strong>4) Review of TF 2
tiered access principles and proposals received to <br>
date on tiered access <br>
Jordyn Buchanan stated</strong> that it would be difficult to resolve the
issue of tiered access before the tasks 1 and 2 were completed in terms of
understanding the work that has already been done.<br>
Jordyn Buchanan referred to <a
href="http://www.gnso.icann.org/issues/whois-privacy/Whois-tf2-preliminary.html#Recommendations";>Task
Force 2 recommendations </a>as useful guide:<br>
a) Technical and operational details about the domain name should continue to
be displayed to the public on anonymous basis. Providing some basic contact
information (possibly limited to the name and country for both the registrant
and administrative contact) may also be appropriate in the interest of
balancing contactibility and privacy concerns for publicly available
information. Further contact details for the registrant and administrative
contact would only be available in one or more protected tiers.</font></p>
<P><font face="Arial, Helvetica, sans-serif">b) Registrants should have the
option to direct that some or all of their protected data be displayed to the
public.
</font>
<P><font face="Arial, Helvetica, sans-serif">c) Those meeting the
requirements and identifying a legitimate use to access protected information
should be able to obtain it in a timely manner.</font></P>
<P><font face="Arial, Helvetica, sans-serif">d) Those seeking access to
protected information should identify themselves in a verifiable manner. Once
identified, the user would be issued a portable credential, rather than needing
to verify their identity on a registrar-by-registrar (or even
registry-by-registry) basis.</font></P>
<P><font face="Arial, Helvetica, sans-serif">e) The system should be
affordable, both for implementers and users.</font></P>
<P><font face="Arial, Helvetica, sans-serif">f) Registrars and registries
should continue to have full access to the WHOIS data for technical and
operational purposes.</font></P>
<p><font face="Arial, Helvetica, sans-serif"><strong>Jordyn Buchanan</strong>
referred to<a
href="http://www.gnso.icann.org/mailing-lists/archives/dow1-2tf/msg00125.html";>
Thomas Roessler's PKI-based
authentication mechanism for tiered access</a> .<br>
</font><font face="Arial, Helvetica, sans-serif">where the WHOIS data user
proves their identity towards the WHOIS Authentication Provider.</font> <br>
<font face="Arial, Helvetica, sans-serif">In response to <strong>Steve
Metalitz </strong>, <strong>Jordyn </strong>read from the<a
href="http://www.gnso.icann.org/issues/whois-privacy/Whois-tf2-preliminary.html#Recommendations";>
task force 2 report </a>confirming that tiered access was not endorsed.<br>
The task force believes that a system that provides different data sets for
different uses (also known as "tiered access") may serve as a useful mechanism
to balance the privacy interests of registrants with the ongoing need to
contact those registrants by other members of the Internet community. The task
force believes that such a system should be based on the following
principle.<br>
<strong>Kathy Kleiman</strong> and <strong>Ross Rader</strong> expressed
concern about the immediate relevance of the tiered access approach when the
purpose of Whois had not been defined.<br>
<strong>Jordyn Buchanan</strong> proposed identifying a framework of
principles that apply specifically to tiered access approach acknowledging that
the task force may or may not elect to go down the tiered access road at a
later date as these would fit in with with<a
href="http://gnso.icann.org/policies/terms-of-reference.html";> task 3 of the
terms of reference:<br>
</a></font><FONT face="Arial, Helvetica, sans-serif">3) Determine what data
collected should be available for public access in the context of the purpose
of WHOIS. Determine how to access data that is not available for public access.
<br>
<strong>Kathy Kleiman</strong> should change "principles" to
"steps and procedure".<br>
</FONT><font face="Arial, Helvetica, sans-serif"><br>
<strong>Action Items </strong></font></p>
<p><strong><font face="Arial, Helvetica, sans-serif">1. Ross Rader will
circulate a document combining<br>
Tiered Access related recommendations
of GNSO Whois task force 1 & 2.<br>
<br>
2. Circulate Thomas Roessler's PKI-based authentication mechanism for
tiered access.<br>
<br>
3. Open up on line discussion on how you access data that is not publicly
available using the work of task force 1 & 2 as a starting for pre-work
on<a href="http://gnso.icann.org/policies/terms-of-reference.html";> task 3 of
the terms of reference
</a></font></strong><font face="Arial, Helvetica, sans-serif"><br>
<strong>"3) Determine what data collected should be available for
public access in the
context of the purpose of WHOIS. Determine how to access data that is not
available for public access."
<br>
</strong><br>
<em><strong>No Task Force call on 5 JULY 2005.</strong></em><br>
</font></p>
</DIV>
<p><font face="Arial, Helvetica, sans-serif">The next Whois task force meeting
will be held in <a href="http://www.icann.org/meetings/luxembourg/";>Luxembourg
July 11 - 15 July 2005</a> <br>
</font><font face="Arial, Helvetica, sans-serif"><br>
</font><font face="Arial, Helvetica, sans-serif"><strong>Jordyn Buchanan
</strong>thanked all the task force members for participating.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><strong>The WHOIS task force call
ended at 16 :40 CET </strong></font></p>
<p> <font face="Arial, Helvetica, sans-serif"><br>
</font></p>
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