[gnso-et] RE: ET Call - Summary

[Adrian Kinderis <adrian@xxxxxxxxxxxxxxxxxx>]

Sorry all for missing this call. I had a few personal issues to attend to.

I will ensure to be on the future calls where possible.

Adrian Kinderis


From: owner-gnso-et@xxxxxxxxx [mailto:owner-gnso-et@xxxxxxxxx] On Behalf Of 
Caroline Greer
Sent: Tuesday, 2 March 2010 3:01 AM
To: Gnso-et@xxxxxxxxx
Subject: [gnso-et] ET Call - Summary


All,

Below is a summary of what we discussed on today's ET call [attended by Wolf, 
Bill, Caroline & Staff]. Please let me know if I have missed anything and if 
anyone wants to comment / add their thoughts - particularly those that were not 
able to attend - please do so.

Please note the time of our next call - Thursday 11th March @ 3.30pm Nairobi. 
This is when we will carry out the evaluations (any other work to be done via 
email between now and then).

Many thanks,

Caroline.

*       It was noted that 6 applications for the A&T Review Team have been 
received to date - Eric, Brian, Victoria, Olivier, Hakikur and S.S Kshatriya.

*       All applications are public and so confidentiality around group 
deliberations / applicants, while important, may not be a key concern.

*       Timeline confirmed: Application Closing Date = 7 Mar, SGs to evaluate 
on Constituency Day = 9 Mar, Interim Report to Council in Nairobi = 10 Mar, 
Final Email Report to Council NLT 14 Mar. Special Council Mtg TBC - 15/16 March.

*       Wolf will provide the interim update to Council on 10 March [Caroline 
will not be in Nairobi].

*       It was noted that any last day/minute applications should be sent to 
the Council list by Marco as soon as they arrive on Sunday 7th or first thing 
Monday morning (8 Mar). Important that there is no time lag.

*       Monday 8th to be spent finalizing SG allocations via email [too busy a 
day for a call]. Other allocations to be made during week of 1 March on 
existing applications / as applications arrive in.

*       SGs to be encouraged to reach endorsement decisions during their 
Constituency Day meeting so that the ET is only really left to deal with the 2 
open slots.

*       ET to meet by phone on Thursday 11th March to discuss evaluations - 
3.30pm Nairobi [after Council wrap-up session].Glen to provide dial in details.

*       General feeling is that the evaluation process ought not to be complex 
or overly bureaucratic and to instead take a holistic, big picture approach to 
evaluation. Emphasis likely to be placed on ET member prior knowledge / 
experience of a candidate and sharing same with the group.

*       ET is aiming for consensus - ie, presentation of two candidates for the 
two open slots to Council. However, where that is not possible, a list with 
recommendations / deliberation notes may be provided to Council.

*       There was discussion around diversity criteria and whether this ought 
to be addressed at ET level or at Council level. Given time constraints, the 
thinking is to try and address this at ET level, bearing in mind that diversity 
is to be applied across the whole pool of applicants and not just the two open 
slots.