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[gnso-improvem-impl-sc] Re: 06 Dec SCI Meeting: Actions/Notes

  • To: "Aikman-Scalese, Anne" <AAikman@xxxxxxxxx>, "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx>
  • Subject: [gnso-improvem-impl-sc] Re: 06 Dec SCI Meeting: Actions/Notes
  • From: Julie Hedlund <julie.hedlund@xxxxxxxxx>
  • Date: Thu, 6 Dec 2012 14:56:26 -0800

Thanks Anne and I do appreciate that you read the notes.  It is always helpful 
to have someone review them and comment.

With best regards,

Julie

From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxx<mailto:AAikman@xxxxxxxxx>>
Date: Thursday, December 6, 2012 5:53 PM
To: "gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>, 
Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Subject: Re: 06 Dec SCI Meeting: Actions/Notes

Sorry Julie. You are correct and it was my mistake. Anne

Sent from my Android phone using TouchDown (www.nitrodesk.com)

-----Original Message-----
From: Julie Hedlund [julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>]
Received: Thursday, 06 Dec 2012, 3:15pm
To: Aikman-Scalese, Anne [AAikman@xxxxxxxxx<mailto:AAikman@xxxxxxxxx>]; 
gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx> 
[gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>]
Subject: Re: 06 Dec SCI Meeting: Actions/Notes

Dear Anne,

I apologize but I am not sure I understand your comment.  I had thought that 
Item 2, Deferral of Motions, was actually agreed to at the meeting on the 14th 
of November, which Wolf-Ulrich confirmed today.  The language (the response 
from the SCI to the Council on this issue) had been sent out with a minor 
change by J. Scott to the full SCI following the meeting in Toronto.  There 
were no further changes to the response language. Thus, all that is necessary 
is for Wolf-Ulrich to inform the Council of the result of the discussion using 
this response as agreed to by the SCI:

"The SCI was asked to consider the current GNSO Council informal practice 
whereby a party may request the deferral of a motion to a later date in those 
situations where a formal process for a deferral is not specifically provided 
(for example, certain deferrals are foreseen as part of the GNSO PDP, see 
http://gnso.icann.org/council/annex-2-pdp-manual-16dec11-en.pdf). The SCI 
discussed this practice and whether there was a need to create a procedure to 
formalize this informal practice. After much debate, the SCI concluded that the 
current practice of allowing for the deferral of motions was done as a matter 
of courtesy at the discretion of the Chair of the GNSO Council.  For this 
reason, the SCI concluded that there was no need to create a formal procedure 
at this time.  However, the SCI felt that it was necessary to explicitly state 
that there is no rule that the Chair must always exercise his or her discretion 
in the affirmative or the negative. Given that the current informal practice is 
at the discretion of the Chair, the Chair can exercise that same discretion in 
considering whether to grant or deny any request and can also exercise his or 
her discretion when determining how to handle any specific situation that may 
occur with regard to this informal practice.'

If I have misunderstood your reference again I apologize.

With best regards,

Julie

From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxx<mailto:AAikman@xxxxxxxxx>>
Date: Thursday, December 6, 2012 5:04 PM
To: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>, 
"gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: RE: 06 Dec SCI Meeting: Actions/Notes


Regarding Item 2, I think it was actually agreed that the proposed change would 
be put out to the full SCI for comment and that is what in fact happened.

[cid:126180322@06122012-1A2F]Anne E. Aikman-Scalese
Of Counsel
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________________________________
From: 
owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>
 [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Julie Hedlund
Sent: Thursday, December 06, 2012 2:32 PM
To: gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>
Subject: [gnso-improvem-impl-sc] 06 Dec SCI Meeting: Actions/Notes

Dear SCI members,

Here are the actions and notes from today's meeting.  Please let me know if you 
have any questions or comments.  Our next meeting will be held in two weeks on 
Thursday, 20 December at 2000 UTC.  A meeting notice will be sent out 
separately.

With best regards,

Julie

Julie Hedlund, Policy Director

Actions:
1.  Chair and Vice Chair Election: Glen will send the ballot to the SCI members 
and alternates.  The poll will be open for one week.
2. Deferral of Motions: Wolf-Ulrich will provide the results of the discussion 
to the GNSO Council.  The SCI agreed to J.Scott's proposed language.  There is 
no need for a motion.
3.  Raising an Issue: Wolf-Ulrich will provide the results of the discussion to 
the GNSO Council.  SCI members agreed to maintain the status quo.
4.  Suspension of a PDP: SCI members will review the proposed revised footnote 
language (sent via separate email) by COB Monday.  The results will determine 
whether a motion will be submitted to the Council on 12 December.
5.  Working Group Survey: SCI members will review the Working Group Guidelines 
and take the Survey (sent via a separate email) by COB Wednesday, 19 December.  
Julie will compile the survey results and any comments and provide an update at 
the meeting on 20 December.

Notes:
1. Chair and Vice Chair election:
-- Start after today's meeting
--Set a deadline of one week -- 13 December
--1-year with option to extend 1 year
Action: Glen will initiate the ballot.  The poll will be open for 1 week.

2. Deferral of Motions:
--Agreed to J. Scott's language
Action: Wolf-Ulrich will provide the result of the discussion; no need for a 
motion

3. Motion re: PDP Manual Revision re: Suspension of a PDP:
--How can a PDP be resumed? Addressed in the Footnote and include a specific 
timeline in the motion.
--Needs to be specific language so that the language isn't open ended.  Or put 
in a timeline for the motion to include, or a time for resumption, or 
resumption by majority vote.
--Put in "stated" in front ot "time interval" in the footnote as a 
clarification and not put it out for public comment.
Action: Julie will send the revised footnote to the list.  Comment requested by 
Monday the 10th.

4. Raising an issue — Support for option nr 1 — maintain status quo
Action: Wolf-Ulrich will put this forward to the Council

5. Status update on Working Group survey"
--Is this coming from the latest guidelines -- February 2010?  Why not send the 
Guidelines to every Working Group?  Marike: It is the latest version.  We do 
send the guidelines to new Working Groups.  There also is a 4-page summary..
Action:  SCI members: Review the guildelines and complete the survey.  Deadline 
by 19 December.

6. AOB: Next Meeting; 20 December at the same time.2000 UTC




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