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Re: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
- To: "Mike O'Connor" <mike@xxxxxxxxxx>
- Subject: Re: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
- From: "WUKnoben" <wolf-ulrich.knoben@xxxxxxxxxxx>
- Date: Thu, 20 Jun 2013 17:00:21 +0200
Let me try to recall the pioneers’ thinking was or how I’m interpreting it.
1.. aren't we supposed to be addressing fine tuning of of the new PDP that
came out of the committees that preceded us?
No. We don’t invent new rules even less important ones.
2. wouldn't it be helpful to gather some insights about rough edges of the
PDP that could use improvement?
I think this mandate should be given by the council to a special team
(maybe the “old” PDP WG)
3. wouldn't the pioneers who have gone through that process be a good group
to ask?
Agreed (see 2.)
4. wouldn't this questionnaire be a good place to do that?
Yes but under a council mandate.
I could agree to all of your questions, Mikey, to move things towards
improvement. But the SCI hasn’t the know-how to develop PDP recommendations �C
also some members are extremely knoledgeable.
Best regards
Wolf-Ulrich
From: Mike O'Connor
Sent: Thursday, June 20, 2013 2:30 PM
To: WUKnoben
Cc: Ron Andruff ; 'Ken Bour' ; gnso-improvem-impl-sc@xxxxxxxxx ; 'Hoggarth,
Robert (ICANN)'
Subject: Re: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
hi all,
i don't have super-strong feelings about this. but…
i am still trying to figure out what our mission is. aren't we supposed to be
addressing fine tuning of of the new PDP that came out of the committees that
preceded us? wouldn't it be helpful to gather some insights about rough edges
of the PDP that could use improvement? wouldn't the pioneers who have gone
through that process be a good group to ask? wouldn't this questionnaire be a
good place to do that?
confusedly yours,
mikey
On Jun 19, 2013, at 6:50 AM, WUKnoben <wolf-ulrich.knoben@xxxxxxxxxxx> wrote:
I would agree with Ron.
The new PDP is still too fresh as to start developing questions. The
experience is with the WGs. If they point to questionnable rules then we should
pick it up and try to find answers.
I think a more general self-assessment questionnaire should be applicable.
Best regards
Wolf-Ulrich
From: Ron Andruff
Sent: Tuesday, June 18, 2013 10:06 PM
To: 'Ken Bour' ; 'Mike O'Connor' ; gnso-improvem-impl-sc@xxxxxxxxx
Cc: 'Hoggarth, Robert (ICANN)'
Subject: RE: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
Dear Ken,
Thank you for the excellent efforts. In following your various email
exchanges with Committee members I noted (from below) the following:
3. The PDP is a complex, multi-step process in its own right and probably
should be evaluated exhaustively, but separately, via survey or other method.
On the last point, we were looking for a set of questions that a WG might
address collectively vs. individually. Perhaps a separate questionnaire could
be developed that would delve deeply into the PDP methodology itself and could
be administered to all or a random sample of appropriate WGs.
Most of us on this list will agree with you that PDPs are complex. For my
part, I would like us to keep our eye on the ball vis-à-vis establishing an
assessment questionnaire that is more one-size-fits-all as opposed to different
questionnaires for different purposes. Better to try to compare apples to
apples as best we can.
PDP methodology is pushing the limits, in my view, in terms of what we are
looking for now.
My two cents (as a member, rather than Chair).
Thanks,
RA
Ron Andruff
RNA Partners
www.rnapartners.com
From: owner-gnso-improvem-impl-sc@xxxxxxxxx
[mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Ken Bour
Sent: Tuesday, June 18, 2013 15:05
To: 'Mike O'Connor'; gnso-improvem-impl-sc@xxxxxxxxx
Cc: 'Hoggarth, Robert (ICANN)'
Subject: RE: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
Mikey:
Based upon the way I have designed the WG Self-Assessment, the PROCESS
dimension is intended to refer to the WG’s internal operations (norms,
logistics, decision-making, etc.). In that framework, I would consider the PDP
to be an INPUT to the WG (imposed methodology) and, based upon your earlier
comments, I attempted to cover it generically in the 1st question of Section
II. If a WG member found that the PDP (or any other requirement/constraint) was
detrimental to the team’s ability to accomplish its mission, he/she could
address it in Section II of the questionnaire.
I would recommend that the WG Self-Assessment instrument not be a means for
evaluating the PDP (per se) for three reasons:
1) The WG Guidelines and Charter Template (source documents) do not
specifically integrate the PDP within the WG process scope; rather, the PDP is
specified as part of the ICANN Bylaws.
2) Not all WGs deal with PDP issues, which would mean that any such
questions would have to be skipped for some percentage of respondents. The WG
Guidelines mention the PDP, but only as an example of the type of methodology
that may be imposed upon a WG chartered to address a domain name policy issue.
3) The PDP is a complex, multi-step process in its own right and
probably should be evaluated exhaustively, but separately, via survey or other
method.
On the last point, we were looking for a set of questions that a WG might
address collectively vs. individually. Perhaps a separate questionnaire could
be developed that would delve deeply into the PDP methodology itself and could
be administered to all or a random sample of appropriate WGs.
Ken
From: owner-gnso-improvem-impl-sc@xxxxxxxxx
[mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Mike O'Connor
Sent: Friday, June 14, 2013 11:12 AM
To: gnso-improvem-impl-sc@xxxxxxxxx
Cc: Hoggarth, Robert (ICANN); Ken Bour
Subject: Re: [gnso-improvem-impl-sc] Draft v2-WG Self-Assessment Questionnaire
hi Ken,
see? sometimes i'm not so lightning fast in my replies.
this is looking really good. i've got just a little bit i'd like to see us
work into the "Processes" section. is there a way to get a question or two in
there that gives participants a chance to talk about the PDP process? we've
got decision-making methodology (consensus) in there already, maybe this
question/LO is closely related to that? looking back at the projects that the
SCI is working on (method to suspend/end a WG is a good example), i think some
feedback on the *structure* of the PDP would be helpful.
for example, we have a lot of comment-periods (and subsequent reviews of
those comments) built into the PDP right now. Marika laid all those end to end
one time and came up with a minimum time to get through a PDP that's pretty
long. it would be nice to start getting feedback from WG participants as to
whether they felt that those were all needed and whether they were helpful to
the work of the WG. i'm seeing a transition in the way that WG's review those
comments. at first, the review felt like a burden that we had to get through
because it was a requirement imposed on us by the PD. more recently those
comment-reviews have been a really good source of discussion-points and
preliminary language that we've woven into initial and final reports.
if we stick with that example, there's a process-definition dimension (have
we got the right number of comment-periods?) and a process-effectiveness
dimension (did the WG effectively make use of those comments in doing their
analysis?). both are important. we don't want to change a good process that's
being badly carried out, in that case we want to improve the effectiveness of
the WG participants. we DO want to review a bad process even though the WG has
implemented it well if that badly-defined process is hurting effectiveness and
timeliness.
one reason i picked that particular example is because there's a lot of
pressure to become "more agile" in the PDP right now. what this often turns
into is a shorthand for "do it faster!" and, since the comment/review cycles
are fixed/required that sometimes means that the only place to shorten the
process is the deliberative portion of the WG's work. it would be nice to be
able to get some data from participants that might give an early indication
that something needs to change there. that analysis would also be helpful in
the "let's not break/bypass the bottom-up process" and "policy vs
implementation" conversations that are going on at the moment.
thanks Ken -- really like where this is headed.
mikey
On Jun 12, 2013, at 10:42 AM, Ken Bour <ken.bour@xxxxxxxxxxx> wrote:
SCI Members:
I have been thinking about the topics raised by Mikey and Avri in their first
impressions of the Draft Self-Assessment Questionnaire. Something was
definitely missing from the original formulation, which led to an “Aha!” moment
spurring me to create a second design which, I hope, addresses a few of the
comments expressed thus far.
I have reconstituted the questionnaire (still five sections but renamed),
reorganized some of the original questions, and added a few new ones. In order
not to lose track of the first iteration, I made a completely new page and will
henceforth house all questionnaire versions under a new heading: Questionnaire
Drafts/Versions (https://community.icann.org/x/ai5-Ag).
In this new Draft v2 iteration (https://community.icann.org/x/bC5-Ag), I am
attempting to take into consideration the dimension raised by Mikey that was
only partially accommodated in Draft v1. To evaluate any dynamic system, we
could subdivide it into three basic or core components: Inputs → Processes →
Outputs. In the first version, I captured many of the processes, the outputs,
but only a few of the inputs, namely, team member representativeness, tools,
and outside experts. I did not ask about the other critical inputs that impinge
upon the success of a WG, e.g., its charter/mission (including time or other
constraints) and team memberexpertise. That led to a reconceptualization of the
external resources questions into three buckets: administrative, technical, and
human.
This Draft v2 also shifts the rating scale to 7 points and adds “Background
Contributor” to the Role list as suggested by Avri.
I thank Mikey and Avri for their ideas/suggestions and look forward to
additional feedback from the team…
Ken
PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE:
OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.)
PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP
(ID for Twitter, Facebook, LinkedIn, etc.)
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