[gnso-improvem-impl-sc] Re: Updated drafts of Motion Deadline Waiver & E-Voting proposals for discussion in London

[Mary Wong <mary.wong@xxxxxxxxx>]

Hi Greg and everyone,

This is the link for remote participation for all of the GNSO's Saturday 
working sessions in London: 
http://london50.icann.org/en/schedule/sat-gnso-working

Cheers
Mary

Sent from my iPhone

On Jun 20, 2014, at 23:51, "Shatan, Gregory S." 
<GShatan@xxxxxxxxxxxxx<mailto:GShatan@xxxxxxxxxxxxx>> wrote:

Will there be remote participation for this meeting?  I’ll stay up and find 
out….

From: 
owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>
 [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Mary Wong
Sent: Wednesday, June 18, 2014 7:44 AM
To: gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>
Subject: [gnso-improvem-impl-sc] Updated drafts of Motion Deadline Waiver & 
E-Voting proposals for discussion in London

Dear SCI members,

In light of the London meeting approaching rapidly and the SCI’s meeting 
scheduled for this Saturday 21 June (0730 a.m. London time), I am sending you 
for your review the latest drafts of the proposed language for Waiver of the 
10-Day Motion rule and for Remote/Electronic Voting. Essentially, the following 
changes were made to the version that was discussed on the last SCI call:

1. In relation to Waiver of the 10-day Motion Deadline, a majority of the 
sub-group has made a new recommendation that it believes addresses the concerns 
raised by the so-called “Option A” and “Option B” language discussed in the 
last SCI call – the new recommendation basically considers a failed late motion 
as not submitted and therefore requires it be submitted again per the usual 
10-day rule for the next meeting. Please see the attached redline for the 
proposed change.

2. In relation to E-Voting, the sub-group is recommending at least one 
substantive addition to the proposed language, and requesting that a further 
question be brought back to the GNSO Council by Avri as the Council liaison for 
clarification:

 *   On the addition – the sub-group proposes making it clear that E-Voting is 
to be permissible only in cases where a motion has already been properly 
submitted for a regular Council meeting but for various reasons cannot be voted 
on at that meeting (please see attached redline for the new language in Section 
5.)
 *   On the requested clarification – the sub-group notes that the Council’s 
original request to the SCI mentioned the need for speedy Council action as 
there is at present no mechanism by which the Council could vote outside a 
regularly scheduled Council meeting. Although it had initially proceeded on the 
basis/assumption that the proposed new mechanism of E-Voting was not intended 
to extend the time or provide an additional voting mechanism for those specific 
Council actions that, at present, are eligible for Absentee Voting (which takes 
place 72 hours after a regularly scheduled Council meeting and applies only to 
certain listed actions such as initiating a PDP), the sub-group believes it 
will be useful to obtain clarification one way or the other from the Council on 
this point.
For discussion purposes, I should note that Avri has indicated she does not 
support the proposed change to the 10-day Motion Deadline Waiver language, and 
the proposal will be further discussed by the full SCI at its London meeting.

A question had also been raised regarding the origin of the four stated grounds 
for Absentee Voting in the GNSO Operating Procedures. At the sub-group’s 
request staff has checked with our colleagues who supported the original work 
team that developed the current version of the Procedures. Their notes indicate 
that (1) those specific grounds were expressly carried over from the old GNSO 
procedures and unchanged in the current version; and (2) the reason for their 
inclusion is to encourage full participation and attendance at GNSO Council 
meetings (i.e. It should not be easy for a Councilor to not attend a meeting or 
participate in discussions therein and yet be permitted to cast a vote).

I hope this note and the attached documents are helpful.

Thanks and cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong@xxxxxxxxx<mailto:mary.wong@xxxxxxxxx>






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