Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

[Sara Bockey <sbockey@xxxxxxxxxxx>]

I will add the next meeting to my calendar, but note that I will be attending 
the Rr/RySG GDD Summit and may not be able to attend.

Thank you,

Sara

From: 
<owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>>
 on behalf of Julie Hedlund 
<julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Date: Thursday, May 5, 2016 at 2:18 PM
To: "gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

Dear SCI members,

Please see below the actions captured from the SCI meeting held on 05 May.  
Please let us know if you have any questions or comments.  The GNSO Secretariat 
also will send a notice for a call in two weeks on Thursday, 19 May at the 
usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

Actions from 05 May SCI Meeting:

ACTION ITEMS:

Chair/Vice Chair Elections:

  1.  Staff will produce a revision of Section 2.2 of the GNSO Operating 
Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final 
proposed language below.
  2.  SCI members will review the revision on the list and finalize it no later 
than at the 19 May meeting.
  3.  Staff will submit the final revision for a Consensus Call for two weeks 
(19 May to 02 June).
  4.  Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to 
the GNSO Council, will send an update to the Council on its list for possible 
discussion in Helsinki.

Discussion re: Public Comment on Proposed Revisions:

SCI members should review and discuss on the list whether to initiate a 40-day 
public comment period only on the revisions to the GNSO Operating Procedures 
relating to motions and amendments, but to wait to submit a complete set of 
revisions for GNSO Council approval once a separate 40-day public comment 
process on revisions relating to Chair/Vice Chair elections is completed.  
Staff notes that until the revised version of the GNSO Operating Procedures is 
published, the GNSO Council will follow their current informal process relating 
to motions and amendments.  The only change from the current process in the 
revision to the Operating Procedures is that discussion and voting on the 
motion at the Council meeting cannot proceed without a second (current informal 
process allows for discussion, but not voting, on a motion without a second).

Chair/Vice Chair Elections Final Proposed Language:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? 
Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair “does not 
need to be a member of a house, but must be a member of the GNSO Council.” With 
the ICANN Bylaws prescribing that a Council member’s term begins and ends at 
the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased 
would seem to limit candidates for the Chair to only incumbent, continuing 
Council members.
Final Proposed Language: "A candidate for GNSO Council Chair does not need to 
be a member of a house, but must be a [continuing or incoming] member of the 
GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' 
terms end at the same time as that of the Chair, and no Chair is conclusively 
elected by that time.

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are 
continuing on the Council.
Final Proposed Language: “In the case where no Chair is conclusively elected, 
the two Vice Chairs shall jointly oversee the Chair election and conduct 
Council business until such time as a new Chair is elected.”

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is 
continuing on the Council, while the other Vice Chair’s term on the Council is 
ending.
Final Proposed Language: “In the case where one of Vice-Chair's terms on the 
Council ends at the same time as the Chair, and no Chair is conclusively 
elected, the House with a vacant Vice-Chair position shall designate an Interim 
Vice Chair from within this House to join the continuing Vice Chair to oversee 
the Chair election and conduct Council business.  The deadline for the vacant 
House to designate its Interim Vice Chair is 14 calendar days following the 
Council meeting at which no Chair was conclusively elected."

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and 
neither of the two Vice Chairs is continuing on the Council.
Final Proposed Language: “In the case where both Vice-Chairs’ terms on the 
Council end at the same time as the Chair, and no Chair is conclusively 
elected, this procedure would apply: Each House should designate a new or 
continuing Councilor from within its respective House, to temporarily fill the 
role of Vice Chair on an interim basis, not as an elected Vice Chair. The 
deadline for each House to designate its Interim Vice Chair is 14 calendar days 
following the Council meeting at which no Chair was conclusively elected. The 
Designated Interim Vice Chairs will co-chair the Chair election and conduct 
Council business until such time as a Chair is conclusively elected. Once the 
election is completed their service in those roles would end. Candidates for 
Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid 
potential conflicts of interest. However, Interim Vice Chairs are not 
prohibited from being appointed as continuing Vice Chairs by their respective 
Houses following a successful Chair election."

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice 
Chairs is continuing on the Council, and the Houses do not designate Interim 
Vice Chairs.
Final Proposed Language: “If both Houses should fail to temporarily fill the 
role of Vice Chair on an interim basis, the non-voting NCA will be designated 
Interim Chair to oversee the election and conduct Council business until such 
time as a Chair is conclusively elected. The deadline for each House to 
designate its Interim Vice Chair is 14 calendar days following the Council 
meeting at which no Chair was conclusively elected."