Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
Many thanks Renata! Kind rgards, Julie On 5/17/16, 1:27 PM, "Renata Aquino Ribeiro" <raquino@xxxxxxxxx> wrote: >Dear all > >Thanks for this document. >I`d also like to express support on the language changes suggested by >Amr el Sadr. >Looking forward for the meeting in 2 days. > >Best, > >Renata > > >On Mon, May 16, 2016 at 1:47 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx> wrote: >> Dear SCI members, >> >> >> >> Per the action items below from our meeting on 05 May, Mary and I have >> drafted the attached revised procedures on Chair/Vice-Chair Elections that >> are proposed to be included in Section 2.2 of the GNSO Operating Procedures. >> Many thanks to Amr for his suggestion below concerning additional language, >> which we have included in brackets. >> >> >> >> Please provide any comments on the list, and we can also discuss the >> proposed language during the SCI call on Thursday, 19 May, at our usual time >> of 1800 UTC. >> >> >> >> Kind regards, >> >> Julie >> >> >> >> Julie Hedlund, Policy Director >> >> >> >> From: <owner-gnso-improvem-impl-sc@xxxxxxxxx> on behalf of Julie Hedlund >> <julie.hedlund@xxxxxxxxx> >> Date: Monday, May 9, 2016 at 10:59 AM >> To: Amr Elsadr <aelsadr@xxxxxxxxxxx> >> Cc: "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx> >> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 >> >> >> >> Hi Amr, >> >> >> >> Thank you for your helpful comments and the suggested language for Scenarios >> 2 and 3. When staff send around the revised Operating Procedures with the >> Section 2.2 new language, we’ll include your suggestion in brackets. >> >> >> >> Kind regards, >> >> Julie >> >> >> >> Julie Hedlund, Policy Director >> >> >> >> From: Amr Elsadr <aelsadr@xxxxxxxxxxx> >> Date: Sunday, May 8, 2016 at 11:26 AM >> To: Julie Hedlund <julie.hedlund@xxxxxxxxx> >> Cc: "gnso-improvem-impl-sc@xxxxxxxxx" <gnso-improvem-impl-sc@xxxxxxxxx> >> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016 >> >> >> >> Hi, >> >> >> >> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund@xxxxxxxxx> wrote: >> >> >> >> [SNIP] >> >> >> >> ACTION ITEMS: >> >> >> >> Chair/Vice Chair Elections: >> >> Staff will produce a revision of Section 2.2 of the GNSO Operating >> Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the >> final proposed language below. >> SCI members will review the revision on the list and finalize it no later >> than at the 19 May meeting. >> Staff will submit the final revision for a Consensus Call for two weeks (19 >> May to 02 June). >> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the >> GNSO Council, will send an update to the Council on its list for possible >> discussion in Helsinki. >> >> These all seem good to me, but I have a suggestion for some additional >> language that I will explain below. I don’t know if this should be included >> in the section 2.2 revision, or not. >> >> >> >> Discussion re: Public Comment on Proposed Revisions: >> >> >> >> SCI members should review and discuss on the list whether to initiate a >> 40-day public comment period only on the revisions to the GNSO Operating >> Procedures relating to motions and amendments, but to wait to submit a >> complete set of revisions for GNSO Council approval once a separate 40-day >> public comment process on revisions relating to Chair/Vice Chair elections >> is completed. Staff notes that until the revised version of the GNSO >> Operating Procedures is published, the GNSO Council will follow their >> current informal process relating to motions and amendments. The only >> change from the current process in the revision to the Operating Procedures >> is that discussion and voting on the motion at the Council meeting cannot >> proceed without a second (current informal process allows for discussion, >> but not voting, on a motion without a second). >> >> >> >> I agree with the explanation of where things currently stand here, so see no >> urgency in producing an earlier and separate public comment period for the >> changes that the SCI is recommending to guidelines on motions/amendments. If >> the SCI had recommended changes to the current informal practice, then there >> might have been a reason to try to get this done more quickly. However, >> since the SCI hasn’t suggested any significant changes, delaying this in >> order to package it with the Council elections topic shouldn’t have any >> impact on Council business. >> >> >> >> Chair/Vice Chair Elections Final Proposed Language: >> >> >> >> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? >> Should new/incoming Councilors be eligible to stand for election? >> >> See Section 2.2(b), which provides that a candidate for GNSO Chair “does not >> need to be a member of a house, but must be a member of the GNSO Council.” >> With the ICANN Bylaws prescribing that a Council member’s term begins and >> ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as >> phrased would seem to limit candidates for the Chair to only incumbent, >> continuing Council members. >> >> Final Proposed Language: "A candidate for GNSO Council Chair does not need >> to be a member of a house, but must be a [continuing or incoming] member of >> the GNSO Council." (Change to the GNSO Operating Procedures in brackets.) >> >> >> >> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' >> terms end at the same time as that of the Chair, and no Chair is >> conclusively elected by that time. >> >> >> >> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs >> are continuing on the Council. >> >> Final Proposed Language: “In the case where no Chair is conclusively >> elected, the two Vice Chairs shall jointly oversee the Chair election and >> conduct Council business until such time as a new Chair is elected.” >> >> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is >> continuing on the Council, while the other Vice Chair’s term on the Council >> is ending. >> >> Final Proposed Language: “In the case where one of Vice-Chair's terms on the >> Council ends at the same time as the Chair, and no Chair is conclusively >> elected, the House with a vacant Vice-Chair position shall designate an >> Interim Vice Chair from within this House to join the continuing Vice Chair >> to oversee the Chair election and conduct Council business. The deadline >> for the vacant House to designate its Interim Vice Chair is 14 calendar days >> following the Council meeting at which no Chair was conclusively elected.” >> >> >> >> I’m wondering if this language may seem ambiguous to some readers, or >> possibly even lead to a misunderstanding in the future. One could possibly >> interpret it to mean that if the house that needs to appoint an interim >> vice-chair fails to do so within 14 days, then the process would be required >> to proceed to scenario 3…, or more likely scenario 4. I wonder if it would >> be helpful to add a sentence at the end like this: “Should the vacant House >> fail to appoint an interim Vice-Chair within the allotted time period, the >> continuing Vice-Chair from the other House will serve as an Interim >> Vice-Chair alone until a Council Chair is elected.” >> >> >> >> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and >> neither of the two Vice Chairs is continuing on the Council. >> >> Final Proposed Language: “In the case where both Vice-Chairs’ terms on the >> Council end at the same time as the Chair, and no Chair is conclusively >> elected, this procedure would apply: Each House should designate a new or >> continuing Councilor from within its respective House, to temporarily fill >> the role of Vice Chair on an interim basis, not as an elected Vice Chair. >> The deadline for each House to designate its Interim Vice Chair is 14 >> calendar days following the Council meeting at which no Chair was >> conclusively elected. The Designated Interim Vice Chairs will co-chair the >> Chair election and conduct Council business until such time as a Chair is >> conclusively elected. Once the election is completed their service in those >> roles would end. Candidates for Chair will not be eligible to serve as >> Designated Interim Vice Chairs, to avoid potential conflicts of interest. >> However, Interim Vice Chairs are not prohibited from being appointed as >> continuing Vice Chairs by their respective Houses following a successful >> Chair election.” >> >> >> >> Again, we may need the language to be specific on that one House appointing >> an interim vice-chair is enough not to proceed to scenario 4. >> >> >> >> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice >> Chairs is continuing on the Council, and the Houses do not designate Interim >> Vice Chairs. >> >> Final Proposed Language: “If both Houses should fail to temporarily fill the >> role of Vice Chair on an interim basis, the non-voting NCA will be >> designated Interim Chair to oversee the election and conduct Council >> business until such time as a Chair is conclusively elected. The deadline >> for each House to designate its Interim Vice Chair is 14 calendar days >> following the Council meeting at which no Chair was conclusively elected." >> >> >> >> Lets hope it never comes to this!! :) >> >> >> >> Thanks. >> >> >> >> Amr >> >> Attachment:
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