Re: [gnso-secs] [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 02 June 2016

[Rudi Vansnick <rudi.vansnick@xxxxxxx>]

Daar all,

The issue of attaching calendar invites depends on the platform used by the 
invitees. As we all recognize the failure of the “standards” of the internet 
each proprietary software (especially the big names) it becomes really 
difficult to be able to send out one single invitation mail for everyone. 
Microsoft decided to use a specific format by default which is attaching the 
mail and attachments in a file named win.dat, which can not be opened standard 
by any non Microsoft mail agent.

Thus I feel with ICANN staff here the pain of getting things organized so 
everybody is happy and gets what is needed. First, if all software developers 
would follow the standards the world would certainly become much easier.

Kind regards,

Rudi




> Op 7 jun. 2016, om 09:01 heeft Nathalie Peregrine 
> <nathalie.peregrine@xxxxxxxxx> het volgende geschreven:
> 
> Dear Anne,
> 
> Outlook appointments are, and have been for two years now, sent as both. 
> First as direct appointments, and immediately afterwards, as ics attachments, 
> as some members’ calendars did not accept our direct appointments. The direct 
> appointments however, still do need to be accepted by the recipient, before 
> appearing on the recipient’s calendar. 
> 
> We have asked tech-support for work arounds and they have tried many 
> solutions. The mailing server we use, mailman, is the best suited for most 
> calendars, but not all.
> 
> Here is the reply from tech support: 
> 
> 
> "Nathalie-
> 
> Sending from the Outlook Policy Calendar is not the issue here. The issue 
> arises from using mailman lists to perform calendaring tasks.
> 
> Different email systems (think Gmail vs. Yahoo vs. Exchange) handle the 
> attached calendar items sent via mailman differently. This is a particularly 
> a problem with updates to already placed calendar items. Most email systems 
> will manage it just fine, but some important ones don't: specifically gmail.”
> The way forward here I believe is to always download the ics attachment, 
> which takes seconds, to hyour calendar, to ensure the invitation is o there. 
> As a reminder, the direct appointment and the ics attachment are always sent 
> as a first invitation to the meeting, NOT with the reminder. They are also 
> always sent from the same mailing list; 
> ntfy-gnso-improvement-impl-sc@xxxxxxxxx 
> <mailto:ntfy-gnso-improvement-impl-sc@xxxxxxxxx>so a quick inbox search 
> should be quicker.
> 
> Please let us know if this helps,
> Kind regards
> Nathalie
> 
> From: "owner-gnso-secs@xxxxxxxxx <mailto:owner-gnso-secs@xxxxxxxxx>" 
> <owner-gnso-secs@xxxxxxxxx <mailto:owner-gnso-secs@xxxxxxxxx>> on behalf of 
> "Aikman-Scalese, Anne" <AAikman@xxxxxxxx <mailto:AAikman@xxxxxxxx>>
> Date: Monday, June 6, 2016 at 11:39 PM
> To: Amr Elsadr <aelsadr@xxxxxxxxxxx <mailto:aelsadr@xxxxxxxxxxx>>, Sara 
> Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
> Cc: Terri Agnew <terri.agnew@xxxxxxxxx <mailto:terri.agnew@xxxxxxxxx>>, Lori 
> Schulman <lschulman@xxxxxxxx <mailto:lschulman@xxxxxxxx>>, Michelle DeSmyter 
> <michelle.desmyter@xxxxxxxxx <mailto:michelle.desmyter@xxxxxxxxx>>, 
> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>, 
> "gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>" <gnso-secs@xxxxxxxxx 
> <mailto:gnso-secs@xxxxxxxxx>>
> Subject: [gnso-secs] RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC 
> Chat from SCI call 02 June 2016
> 
> TO STAFF – I am still wondering why the Outlook appointments are not sent as 
> direct Outlook appointments rather than attachments.  I do not think I have 
> been getting any direct Outlook appointment requests from SCI.  I wonder 
> whether this manner of proceeding would take care of the problem that has 
> been reported by many members to have caused them to miss meetings.
>  
> Anne
>  
>  
> Anne E. Aikman-Scalese
> Of Counsel
> 520.629.4428 office
> 520.879.4725 fax
> AAikman@xxxxxxxx <mailto:AAikman@xxxxxxxx>
> _____________________________
> <image003.png>
> Lewis Roca Rothgerber Christie LLP
> One South Church Avenue, Suite 700
> Tucson, Arizona 85701-1611
> lrrc.com <http://lrrc.com/>
>  
> From: owner-gnso-improvem-impl-sc@xxxxxxxxx 
> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx> 
> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx 
> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>] On Behalf Of Amr Elsadr
> Sent: Sunday, June 05, 2016 6:47 AM
> To: Sara Bockey
> Cc: Terri Agnew; Lori Schulman; Michelle DeSmyter; 
> gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>; 
> gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>
> Subject: Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI 
> call 02 June 2016
>  
> Hi,
>  
> Same here. Not having a calendar invite, I had checked the GNSO Calendar to 
> confirm that the SCI call was scheduled on June 2nd — just to be sure.
>  
> I did however, receive an email notification from Terri on June 2nd for the 
> June 16th call.
>  
> Thanks.
>  
> Amr
>  
>> On Jun 2, 2016, at 10:53 PM, Sara Bockey <sbockey@xxxxxxxxxxx 
>> <mailto:sbockey@xxxxxxxxxxx>> wrote:
>>  
>> I’ve checked all files and I didn’t receive either of the emails.
>>  
>> Sara 
>>  
>> From: Terri Agnew <terri.agnew@xxxxxxxxx <mailto:terri.agnew@xxxxxxxxx>>
>> Date: Thursday, June 2, 2016 at 1:49 PM
>> To: Sara Bockey <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>, Lori 
>> Schulman <lschulman@xxxxxxxx <mailto:lschulman@xxxxxxxx>>, Michelle DeSmyter 
>> <michelle.desmyter@xxxxxxxxx <mailto:michelle.desmyter@xxxxxxxxx>>, 
>> "gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" 
>> <gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Cc: "gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>" <gnso-secs@xxxxxxxxx 
>> <mailto:gnso-secs@xxxxxxxxx>>
>> Subject: RE: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI 
>> call 02 June 2016
>>  
>> I see Michelle sent out both the calendar invite and email invite for the 
>> next call taking place on 16 June at 18:00 UTC.
>>  
>> Do you see the emails? One would have been from Michelle, the other from the 
>> policy calendar.
>>  
>> Make sure to check your spam folders.
>>  
>> Let me know.
>>  
>> Thank you,
>>  
>> Terri
>>  
>>  
>> From: owner-gnso-secs@xxxxxxxxx <mailto:owner-gnso-secs@xxxxxxxxx> 
>> [mailto:owner-gnso-secs@xxxxxxxxx <mailto:owner-gnso-secs@xxxxxxxxx>] On 
>> Behalf Of Sara Bockey
>> Sent: Thursday, June 02, 2016 3:41 PM
>> To: Lori Schulman <lschulman@xxxxxxxx <mailto:lschulman@xxxxxxxx>>; Michelle 
>> DeSmyter <michelle.desmyter@xxxxxxxxx <mailto:michelle.desmyter@xxxxxxxxx>>; 
>> gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>
>> Cc: gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>; Sara Bockey 
>> <sbockey@xxxxxxxxxxx <mailto:sbockey@xxxxxxxxxxx>>
>> Subject: [gnso-secs] Re: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC 
>> Chat from SCI call 02 June 2016
>>  
>> I’ve had a similar issue.  While I didn’t receive a calendar invite I had 
>> entered today’s meeting manually to my calendar during our last meeting 2 
>> wks ago.  Yesterday I added the AdobeConnect link (the entry was still 
>> there), but this morning it was gone.  This is the second time this has 
>> happened but it’s only been with SCI for me. So strange!
>>  
>> Sara
>>  
>> From: <owner-gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>> on behalf of Lori Schulman 
>> <lschulman@xxxxxxxx <mailto:lschulman@xxxxxxxx>>
>> Date: Thursday, June 2, 2016 at 1:22 PM
>> To: Michelle DeSmyter <michelle.desmyter@xxxxxxxxx 
>> <mailto:michelle.desmyter@xxxxxxxxx>>, "gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
>> Cc: "gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>" <gnso-secs@xxxxxxxxx 
>> <mailto:gnso-secs@xxxxxxxxx>>
>> Subject: [gnso-improvem-impl-sc] RE: Mp3, Attendance & AC Chat from SCI call 
>> 02 June 2016
>>  
>> My apologies for today’s meeting.  Once again, the call was dropped from my 
>> calendar.  This seems to be an ongoing issue with ICANN invites not just for 
>> SCI but for other groups as well.  I will work with my IT department to see 
>> if the problem is  on our end.
>>  
>> Lori S. Schulman
>> Senior Director, Internet Policy
>> International Trademark Association (INTA)
>> +1-202-704-0408, Skype: lsschulman
>>  
>> From: owner-gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx> 
>> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx 
>> <mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>]On Behalf Of Michelle DeSmyter
>> Sent: Thursday, June 02, 2016 3:47 PM
>> To: gnso-improvem-impl-sc@xxxxxxxxx <mailto:gnso-improvem-impl-sc@xxxxxxxxx>
>> Cc: gnso-secs@xxxxxxxxx <mailto:gnso-secs@xxxxxxxxx>
>> Subject: [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI call 02 
>> June 2016
>>  
>> Dear All,
>> Please find the MP3 recording of the Standing Committee on Improvements 
>> Implementation meeting held on Thursday, 02 June 2016: 
>> http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3 
>> <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3>
>>   <http://audio.icann.org/gnso/gnso-sci-02jun16-en.mp3>
>>  
>> On page:http://gnso.icann.org/en/group-activities/calendar#june 
>> <x-msg://1/:http:/gnso.icann.org/en/group-activities/calendar#june>
>>  
>> (transcripts and recording are found on the calendar page) 
>>  
>> Attendees:
>> Anne Aikman-Scalese – IPC – Primary – Vice Chair
>> Rudi Vansnick – NPOC –Primary –Chair
>> Sara Bockey – RrSG – Primary
>> Wolf-Ulrich Knoben – ISPCP – Primary
>> Angie Graves – BC – Primary
>> Renata Aquino-Ribeiro – NCUC - Alternate
>>  
>> Apologies:
>> Amr Elsadr – NCUC – Primary
>> Lawrence Olawale-Roberts – BC - Alternate
>>  
>> ICANN Staff:
>> Mary Wong
>> Julie Hedlund
>> Glen de Saint Gery
>> Michelle DeSmyter
>>  
>>  
>>  ** Please let me know if your name has been left off the list **
>> Let me know if you have any questions.
>> Thank you.
>> Kind regards,
>> Michelle DeSmyter  
>>  
>> Adobe Chat Transcript 02 June 2016
>>  Michelle DeSmyter:Dear All, Welcome to the Standing Committee on 
>> Improvements Implementation call on Thursday, 02 June 2016 at 18:00 UTC.
>>   Wolf-Ulrich Knoben:Hi all
>>   Sara Bockey:hello
>>   Rudi Vansnick:welcome Wolf-Ulrich, Sara
>>   Rudi Vansnick:waiting for the other members
>>   Rudi Vansnick:we have apologies from Amr 
>>   Rudi Vansnick:welcome Angie, Anne
>>   Angie Graves:Thank you.  Dialing in now
>>   Angie Graves:My apologies for my delay
>>   Wolf-Ulrich Knoben:now I understand the point...
>>   Anne Aikman-Scalese:I don't have a strong opinion either way - just would 
>> like to know what our draft language actually means in this regard.
>>   Anne Aikman-Scalese:We should add after "on an interim basis" the 
>> following (i.e. during the 14 days)
>>   Sara Bockey:I agree with Anne on #4...I think we should be explicit in 
>> what is meant and currently some could view this as a grey area
>>   Wolf-Ulrich Knoben:+1
>>   Mary Wong:Shall we just insert "within the allotted time period" in 4, 
>> after "interim basis"? ie remove from 2 & 3 as noted, but iinsert in 4 for 
>> clarity?
>>   Anne Aikman-Scalese:@ Mary - that would certainly also work for me - for 
>> clarity
>>   Rudi Vansnick:good proposal Mary ... let's get agreement on this ... 
>>   Anne Aikman-Scalese:FYI that was my original proposal - put in 4 the 
>> language you are taking out of the last sentence of 3.
>>   Mary Wong:@Anne, so it was! 
>>   Anne Aikman-Scalese:I think we can still send out for consensus call with 
>> changes in language made today.
>>   Mary Wong:Two weeks from today will be 16 June, so Amr can provide a 
>> written update to the Council at that time, before people start traveling to 
>> Helsinki.
>>   Anne Aikman-Scalese:@Mary - sounds good!
>>   Anne Aikman-Scalese:When does GNSO meet in Helsinki?  is there a weekend 
>> meeting before or no such meeting?  (Not as to SCI - just a question.)
>>   Julie Hedlund:@Anne: The GNSO Council meeting is on Thursday, and a short 
>> meeting on Monday for preparation, and no weekend session.
>>   Anne Aikman-Scalese:Thank you Julie.  I have Accountability on Sunday so 
>> was just checking.
>>   Michelle DeSmyter:Welcome Renata!
>>   renata aquino ribeiro:apologies for joining so late. connection issue.
>>   Julie Hedlund:Thanks so much everyone!
>>   renata aquino ribeiro:Planning for Hyderabad?
>>   Julie Hedlund:Drinks sound good :-)
>>   Anne Aikman-Scalese:Thanks everyone.  Goodbye - hope we can all have a 
>> drink together in Helsinki!
>>   renata aquino ribeiro:ok thanks
>>   Sara Bockey:Thank you all!
>>   Mary Wong:Thanks all!
>>   Anne Aikman-Scalese:Thank you Rudi.  
>>   Wolf-Ulrich Knoben:Thanks Rudi, Anne and all. See you in Helsinki
>>  
> 
>  
> 
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