Re: [gnso-osc-csg] MEETING MINUTES: June 21 meeting

[SS Kshatriy <sskshatriy@xxxxxxxxx>]

Dear Claudio Di Gangi,
Refrerence to the meeting minutes and your remarks:
"Claudio DiGangi noted that, with respect to Task 1, Subtask 1, he was unaware 
of any updates from the subtask leader, S.S."
 
I will invite your attention to my mail of May 11 to subtask 1 participants 
that is copied below. You are requested to respond to my mail.
--
I had posted updates on May 26. You would have just received the latest updates 
too. I will request your remarks and participation.
regards,
SS


--- On Mon, 5/11/09, SS Kshatriy <sskshatriy@xxxxxxxxx> wrote:


From: SS Kshatriy <sskshatriy@xxxxxxxxx>
Subject: [gnso-osc-csg] ACTION ITEMS: OSC-Constituency Operations Work 
Team-Subtask1
To: "Claudio Di Gangi" <CDiGangi@xxxxxxxx>, "rafik dammak" 
<rafik.dammak@xxxxxxxxx>, "Victoria McEvedy" <victoria@xxxxxxxxxx>
Date: Monday, May 11, 2009, 1:21 AM








Dear Participants,
 
Subject-- Completing of Action Items for Subtask 1
 
I have gone through the analysis of Constituenccies by Julie. As a 
premiliminary step, I have further analysed Subtask 1.2 in detail for two 
action itmes. This analysis is given below my signature.
1. Please give your ideas how to proceed with the completion of action items?
2. Reference to Draft Work Plan, is there any clash/lconflict between Subtask 
1.2 and Subtask 2.1?
 
I will look forward to your input.
regards,
SS
---

Subtask 1.2     Develop guidelines, rules, or principles for participation in 
constituencies.
 
Only two criteria are analyzed here: 
a.         Bringing out a Motion on Policy Issues and 
b.         Elections. 
  
1. Commercial and Business Constituency have in their charter 
http://gnso.icann.org/en/improvements/recertification-bc-constituency-jan09.pdf 
: 
a. Procedure for developing written policy by bringing out a motion on policy 
issue by appointed ‘Rapporteurs’. There is passing reference that any member 
can propose a position paper. But there is no procedure for this. 
It needs to be elaborated and clear rules laid down.         
  
b. There are clear rules for Election of Officers for representation in GNSO 
but it lacks proper management. Management of the Constituency is governed by:  
                   section 4.2 ‘Officers and 4.3 Secretariat’. It is a 
surprising that election is done for GNSO Council and such councilors become 
Officers of the Constituency to run and manage the organization. It should have 
been otherwise. Assume a typical situation when due to any reason, Constituency 
has no representation in GNSO Council. It will then be left with no management. 
Ideal situation should be that there is a well managed Organization that has 
representation in GNSO Council and other bodies. 
Hence provision for regular management body, independent of GNSO representation 
should exist. 
  
2. Registries (gTLD) have ‘Articles of Operation’ 
http://www.gtldregistries.org/about_us/articles , which has clear and elaborate 
rules for: 
a. Bringing out a motion for decision making on an issue and 
b. Election of officers. 
  
3. Internet Service Provider & Connectivity Provider Constituency (ISPCP) 
http://gnso.icann.org/en/improvements/recertification-ispcp-04feb09.pdf ; have 
called their submission a Charter. 
  
a. Section 3.1 ‘Decision Making Processes in the ISPCP’ needs strengthening and 
elaborating. 
It should have provisions for Constituency Members to raise issues and carry 
out motions. 
b. It has procedures for elections. 
c. There is no proper Charter. Above referred document is a submission for 
Constituency Renewal. There is no link for any Charter Document in the ISPCP’s 
Website and as such, it is not a public document.
The Constituency should have proper Charter or Byelaws. 
  
4. Non-Commercial User’s Constituency http://ncuc.syr.edu/current_charter.htm 
  
a. There is no provision for members to raise issues. Changes in Charter alone 
can be brought about. This needs to be incorporated in the charter. 
Section IX Communication needs to be strengthened for this purpose. 
b. Charter has well laid out procedure for elections. 
  
5. Registrars Constituency http://www.icannregistrars.org/RC_Bylaws ; and 
http://www.icannregistrars.org/Registrar_Constituency_Rules_of_Procedure 
The Constituency has good rules for: 
a. Bringing out a motion for decision making on an issue and 
b. Election of officers. 
  
6. Intellectual Property Constituency http://www.ipconstituency.org/bylaws.htm 
The Constituency has good rules for: 
a. Bringing out a motion for decision making on an issue. However, there is no 
provision at all for the members belonging to Category 1A and 1B to participate 
in the affairs of the Constituency or for them to be heard. 
There should be some provision for such members for participation. 
b. Good rules for election of officers. 
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