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RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting - Open meetings discussion
- To: "Robert Hoggarth" <robert.hoggarth@xxxxxxxxx>, "Papac, Krista" <Krista.Papac@xxxxxxxxxxxxxxxx>, "Victoria McEvedy" <victoria@xxxxxxxxxx>, "Rafik Dammak" <rafik.dammak@xxxxxxxxx>, "Julie Hedlund" <julie.hedlund@xxxxxxxxx>
- Subject: RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting - Open meetings discussion
- From: "Gomes, Chuck" <cgomes@xxxxxxxxxxxx>
- Date: Thu, 1 Apr 2010 14:11:46 -0400
Very helpful reminder Rob. Thanks.
Chuck
________________________________
From: Robert Hoggarth [mailto:robert.hoggarth@xxxxxxxxx]
Sent: Thursday, April 01, 2010 2:05 PM
To: Papac, Krista; Gomes, Chuck; Victoria McEvedy; Rafik Dammak;
Julie Hedlund
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg] Actions/Summary: 26 March 2010
Meeting - Open meetings discussion
Dear All;
Via email or during the next call, Olga, Chuck or Rafik may like
to share some of the discussions that took place regarding "open"
meetings during the GNSO Council operations procedures deliberations. I
think the meeting matters raised in those discussions are germane to the
challenge of how to ensure that other organizational meeting are also
open and transparent.
I recall the Council discussion addressed community expectations
for addressing both transparency goals and management of organizational
resources. As I recall, the consensus expectation was that ALL Council
meeting matters and discussions needed to be available to the broader
community but that electronic real-time attendance created logistical
and resource issues that needed to be considered (e.g., the costs and
logistics of having "open" meeting attendance during telephonic
meetings). As a result, the procedures approved by the Council in Seoul
distinguish in-person meetings from other types of Council meetings
(e.g., telephonic ones) (see Section 3 of the GNSO Council Operating
procedures -
http://gnso.icann.org/meetings/gnso-operating-procedures-clean-12nov09-e
n.pdf).
I believe the general consensus that resulted in the current
procedures was that so long that agendas were produced in advance of
meetings (notice of subject matter to be discussed) and that
transcripts, or minutes or recordings of calls were subsequently
produced for community review then the letter and spirit of "openness"
was preserved.
As additional technological resources become available, this
"electronic" attendance matter may need to be revisited. For example,
some of the remote participation tools we used in Nairobi (chat rooms,
virtual Adobe Connect meeting rooms, etc.) could be extended over time.
Of course the introduction of those resources depends on the
availability of organizational resources (e.g., costs and staff
management/secretariat availability). That last area is a topic that
Glen, Julie and I are currently studying in the context of the "toolkit"
of Constituency and Stakeholder Group services that the Council approved
in December.
Hope this helps the conversation.
RobH
On 4/1/10 11:18 AM, "Papac, Krista" <
Krista.Papac@xxxxxxxxxxxxxxxx> wrote:
Thanks Chuck. I hope we can discuss further on our next
call.
Krista Papac
Iron Mountain Digital
5530 Bandini Blvd
Bell, CA 90201 US
Home Office: +1.714.846.8780
Mobile: +1.714.865.7655
Fax: +1.323.443.3573
krista.papac@xxxxxxxxxxxxxxxx <
mailto:krista.papac@xxxxxxxxxxxxxxxx>
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________________________________
From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
Sent: Thursday, April 01, 2010 7:55 AM
To: Papac, Krista; Victoria McEvedy; Rafik Dammak; Julie
Hedlund
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg] Actions/Summary: 26 March
2010 Meeting
Krista,
My understanding was that it meant all types of GNSO
meetings including SG, Constituency and Interest Group policy meetings.
Chuck
________________________________
From: Papac, Krista [
mailto:Krista.Papac@xxxxxxxxxxxxxxxx]
Sent: Thursday, April 01, 2010 10:50 AM
To: Gomes, Chuck; Victoria McEvedy; Rafik
Dammak; Julie Hedlund
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg] Actions/Summary: 26
March 2010 Meeting
Thanks for the clarification Chuck. I think I
must have misunderstood the recommendation. I didn't realize it was
related to GNSO meetings, but was thinking it was related to stakeholder
group, constituency, and interest group policy meetings. By way of
example, I thought the recommendation was saying that the RrSG would
have to open it's discussions on policy (or policy meetings) to the
public, but from your response I can see I misunderstood.
Thanks!
Krista
Krista Papac
Iron Mountain Digital
5530 Bandini Blvd
Bell, CA 90201 US
Home Office: +1.714.846.8780
Mobile: +1.714.865.7655
Fax: +1.323.443.3573
krista.papac@xxxxxxxxxxxxxxxx <
mailto:krista.papac@xxxxxxxxxxxxxxxx>
"Software Escrow for Dummies" - order your
complimentary copy today at <
http://www.ironmountain.com/escrowfordummies>
www.ironmountain.com/escrowfordummies <
http://www.ironmountain.com/escrowfordummies>
New Gartner Report: Successful Software Escrow
Requires Planning and Negotiation
Gartner advises: "It is also important that the
licensee continue to track the software vendor's financials and
viability annually, because any signs of financial problems would
justify the cost of verification services." Continue reading the full
report at:
http://www.gartner.com/technology/media-products/reprints/ironmountain/1
70569.html <
http://www.gartner.com/technology/media-products/reprints/ironmountain/1
70569.html>
________________________________
From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
Sent: Thursday, April 01, 2010 7:41 AM
To: Papac, Krista; Victoria McEvedy; Rafik
Dammak; Julie Hedlund
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg] Actions/Summary: 26
March 2010 Meeting
It's a good question Krista. With regard to
policy working sessions that occur during ICANN international meetings,
the GNSO has a practice of making those meetings open to the public on a
space available basis except when otherwise stated. For teleconference
meetings, the call info is usually restricted to identified members or
invited guests.
Chuck
________________________________
From: owner-gnso-osc-csg@xxxxxxxxx [
mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Papac, Krista
Sent: Wednesday, March 31, 2010 9:32 AM
To: Victoria McEvedy; Rafik Dammak;
Julie Hedlund
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg]
Actions/Summary: 26 March 2010 Meeting
Team,
Can someone explain to me why {GROUPs}
would want to open their Policy Committee Meetings to the public?
Krista Papac
Iron Mountain Digital
5530 Bandini Blvd
Bell, CA 90201 US
Home Office: +1.714.846.8780
Mobile: +1.714.865.7655
Fax: +1.323.443.3573
krista.papac@xxxxxxxxxxxxxxxx <
mailto:krista.papac@xxxxxxxxxxxxxxxx>
"Software Escrow for Dummies" - order
your complimentary copy today at <
http://www.ironmountain.com/escrowfordummies>
www.ironmountain.com/escrowfordummies <
http://www.ironmountain.com/escrowfordummies>
New Gartner Report: Successful Software
Escrow Requires Planning and Negotiation
Gartner advises: "It is also important
that the licensee continue to track the software vendor's financials and
viability annually, because any signs of financial problems would
justify the cost of verification services." Continue reading the full
report at:
http://www.gartner.com/technology/media-products/reprints/ironmountain/1
70569.html <
http://www.gartner.com/technology/media-products/reprints/ironmountain/1
70569.html>
________________________________
From: owner-gnso-osc-csg@xxxxxxxxx [
mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Victoria McEvedy
Sent: Wednesday, March 31, 2010 4:02 AM
To: Rafik Dammak; Julie Hedlund
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg]
Actions/Summary: 26 March 2010 Meeting
I think Mary's suggestions are excellent
and I support either version. My view is these committees ---where all
the crucial work of the Groups is done -most definitely need
transparency, term limits and openness, real rotation of members and
leaders as well as disclosure of work and work product -at least within
the Group. This is not currently happening in some Groups and goes to
the very heart of all reforms.
Best regards,
Victoria McEvedy
Principal
McEvedys
Solicitors and Attorneys
96 Westbourne Park Road
London
W2 5PL
T: +44 (0) 207 243 6122
F: +44 (0) 207 022 1721
M: +44 (0) 7990 625 169
www.mcevedy.eu
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From: owner-gnso-osc-csg@xxxxxxxxx [
mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Rafik Dammak
Sent: 30 March 2010 02:48
To: Julie Hedlund
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg]
Actions/Summary: 26 March 2010 Meeting
Hello,
Mary sent her suggestions and there are
two alternative:
#1: "Policy Committee meetings shall be
open for attendance by all {GROUP} members, and, subject to any express
provisions otherwise in a {GROUP} Charter, shall also be open for
attendance by the public."
#2: "Policy Committee meetings shall be
open for attendance by all {GROUP} members, and, subject only to the
conditions specified in this Section 8(b), shall also be open for
attendance by the public. These conditions are either that (i) the
{GROUP} Charter expressly restricts attendance at a particular type of
Policy Committee meeting; or (ii) the Policy Committee decides, in its
reasonable discretion, that the nature of a particular Policy Committee
meeting is such that attendance should be limited only to {GROUP}
members. Provided that, in the case of condition (ii), the Policy
Committee shall inform all {GROUP} members of its decision to restrict
attendance at the meeting as soon as practicable and in any case prior
to the commencement of the meeting, and it shall further use reasonable
efforts to make public any decisions taken at that meeting as soon as
possible thereafter."
Regards
Rafik
2010/3/27 Julie Hedlund <
julie.hedlund@xxxxxxxxx>
Dear Work Team members,
Here are the actions/summary from
today's meeting and posted on the wiki at:
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team..
Please let me know if you have any changes or questions. Our next
meeting will be held Friday, 09 April at 1300 UTC/0600 PST/0900 EST for
one hour. Thank you very much.
Best regards,
Julie
Action Items:
1. Task 1, Subtask 2: (See the wiki at:
https://st.icann.org/icann-osc/index.cgi?constituency_and_stake_holder_g
roup_operations_work_team_task_1_subtask_2. )
A) CHANGES THROUGH SECTION 8:
* Work Team members should review
all changes through Section 8. Policy and provide comments to the list
not later than Friday, 01 April. It will be assumed that all changes are
agreed to if no comments are received.
* Rafik Dammak agreed to ask Mary
Wong if she had suggestions for alternative language for Section 8.
Policy, paragraph b. "Committee meetings should be open for attendance
by all {GROUP} members -- and at the election of the Constituency -- to
the public."
* Krista Papac agreed to review
Claudio DiGangi's suggested language (added to the wiki) to Section 4.
Voting as it also could be applied to Section 1. Executive Committees to
maintain consistency.
B) REMAINING SECTIONS: Work Team members
should review the remaining sections of Task 1, Subtask 2 and send
comments to the list:
* 9. GNSO WG;
* 10. Reference to Code of
Practice at Annex B (and Annex B text);
* 11. Reference to Handbook on
Common Rules and Principles;
* 12. Reference to recommendations
applying to Contracted House Stakeholder Groups; and
* Part IV: Analysis
2. Task 1, Subtask 3: Julie will load
the latest version from Krista on the wiki. Work Team members are
requested to review the document in preparation for the meeting on
Friday, 09 April.
3. Task 2: Outreach: Debbie Hughes will
provide some ideas to begin the discussion on the Sub Team. The Sub Team
members are: Debbie (leader), Olga Cavalli, Rafik Dammak, Claudio
DiGangi, Chuck Gomes, and Michael Young.
Summary:
* Olga noted that Philip Sheppard,
the new Chair of the Operations Steering Committee, has requested that
the Work Team complete its work by 01 June in preparation for the ICANN
meeting in Brussels. Olga explained to Philip that the Work Team might
not be able to complete Task 2, but would complete the remaining
subtasks of Task 1. She recommended that the Work Team should finish
Task 1, Subtask 2 by the next meeting and begin a review of Task 1,
Subtask 3, and asked Krista to send the latest version for Julie to load
on the wiki.
* The Work Team discussed
additional changes to Section 1. Elections and Section 4. Voting.
Claudio provided revised language to the list for consideration. Krista
agreed to review Section 1. Elections in view of Claudio's revised
language.
* The Work Team agreed to retain
the previous changes in Section 5. Voting. Rafik agreed to ask Mary Wong
if she had suggestions for alternative language for Section 8. Policy,
paragraph b. "Committee meetings should be open for attendance by all
Constituency {GROUP} members -- and at the election of the Constituency
-- to the public."
* On Task 2, Olga asked for
volunteers for a Task Sub Team. Debbie Hughes agreed to be the leader of
the Sub Team and the other volunteers were: Olga Cavalli, Rafik Dammak,
Claudio DiGangi, Chuck Gomes, and Michael Young.
*
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