[gnso-osc-csg] Actions/Summary: 30 April 2010 Meeting
Dear Work Team members, Here are the actions/summary from today’s meeting. Please let me know if you have any changes or questions. Our next meeting will be held next Friday, 07 May at 1300 UTC/0600 PST/0900 EST for one hour. Scott Pinzon, Director, Policy Communications/Information Services, will join us at half past the hour during the discussion on outreach to provide information and answer questions about current and planned efforts for communications relating to outreach. The actions and summary are included on the wiki at: https://st.icann.org/icann-osc/index.cgi?constituency_operations_team. Best regards, Julie Discussion/Action Items: Task 1: Work Team members agreed with the minor textual changes made by Julie Hedlund to clarify the organization of the recommendations. They also asked Julie to insert a reference to the BGC WG Report to clarify the origin of the specific recommendations to address any question concerning the difference between the use of "principles" versus "operating procedures" in the text. In addition, the Work Team members agreed to change the word "shall" to "should" throughout the recommendations, but to insert a definition prior to the recommendations section that "should" means "mandatory" unless otherwise specified. Finally, the Work Team members decided to delete Appendix A "Detailed Analysis of Group Operating Principles" since many of the recommendations in this section are inconsistent with those agreed to in the recommendations contained in the main body of the document. The Work Team noted that in the absence of a lengthy discussion of the recommendations in the "Detailed Analysis" section to make them consistent with the recommendations in the body of the document the section should be deleted. However, the Work Team noted that Work Team members could include any of these details, if desired, in a Minority Report that would be attached as an Appendix to the document. During the meeting Claudio noted that there were remaining comments from Chuck and Rafik that had not been discussed. Julie said they had all been discussed, but noticed after the call that she was in error. There are a couple of comments from Chuck in Section 2.3 that need to be discussed as follows: 1) 2.3.2 Storing and Updating Membership Records, paragraph c -- need a definition of an "inactive member"; and 2) 2.3.2 paragraph d -- What is the meaning of the sentence, "The Operator should perform the updates to those holding an executive position in an ICANN Community." ACTIONS: Julie will make the requested changes as redlines -- DONE: See attached file; and 2) Work Team members are requested to review the revised document and provide comments and/or minority reports no later than 14 May. Task 2: The Work Team began a discussion of comments received from Olga, Chuck, and Rafik on the framework document. Michael asked whether the BGC WG Report provided details concerning outreach and Julie agreed to review the document. She also suggested that Chuck and the OSC could provide guidance. Michael added that it would be useful, for example, for the Work Team to recommend the development of a guide to ICANN for those unfamiliar with the organization. Julie noted that the Policy Update document as revised by Scott Pinzon had been designed to be understood by someone not familiar with ICANN and GNSO Policy and she suggested that it could be helpful for Scott to join for a Work Team call to discuss current and planned activities that could assist with outreach efforts. ACTIONS: 1) Julie will invite Scott to the call on 7 May (DONE -- he has agreed to join at half past the hour); 2) Michael will send an email to the list with his ideas on specific outreach tools; 3) Julie will review the BGC WG Report for guidance on outreach activities; and 4) Work Team members are requested to provide any additional comments on the framework document (attached). Attachment:
OSC Constituency Stakeholder Group Work Team Task 1 Recommendations Rev 30 April 2010.doc Attachment:
OSC CSG Task 2 general notes + oc (2) with Gomes comments (1) + Rafik.doc
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