Re: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Chuck and Olga,

Here is the revised motion with the wording Chuck has suggested (below in red 
-- “use” instead of “evaluation”).  I also deleted the last resolved that 
dissolved the GCOT since there may be remaining work with the procedures.  
Thanks, Julie

WHEREAS, the GNSO Council, at its 23 June 2010 meeting in Brussels, accepted a 
set of deliverables submitted by the GNSO Council Operations Work Team (GCOT) 
<https://st.icann.org/icann-osc/index.cgi?gnso_operations_team>  and the 
Constituency and Stakeholder Group Operations Work Team (CSG-WT) 
<https://st.icann.org/icann-osc/index.cgi?constituency_operations_team> ;

WHEREAS, a twenty-one (21) day Public Comment Forum 
<http://www.icann.org/en/public-comment/#gcot-csg-recommendations> completed 
between 28 June 2010 and 18 July 2010 and a Staff Summary and Analysis 
<http://forum.icann.org/lists/gcot-csg-recommendations/msg00001.html> has been 
published;
WHEREAS, the GNSO Council agreed to take action on the these deliverables as 
soon as possible after the end of the public comment period;

WHEREAS, there were no public comments submitted that would amend any of the 
GCOT or CSG-WT recommendations;

NOW, BE IT THEREFORE:

RESOLVED, that the GNSO Council approves the following set of GCOT documents, 
without further modification, and directs Staff to publish a new version of the 
GNSO Operating Procedures (GOP) containing these sections and chapters:
·         Section 2.1-Council Member Term Limits 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-term-limits-24may10-en.pdf>
·         Section 2.4-Board Seat Elections 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-board-seat-elections-24may10-en.pdf>
·         Section 3.8-Absences and Vacancies 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-absences-vacancies-11jun10-en.pdf>
·         Chapter 4.0-Voting 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-voting-11jun10-en.pdf>
·         Chapter 5.0-Statements and Disclosures of Interest 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-soi-doi-11jun10-en.pdf>
o   Note that two sections, 5.3.2 and 5.3.3, are not approved pending further 
Staff action to be determined.  These sections are footnoted in the document as 
“inactive” until subsequently approved by the OSC and Council.

RESOLVED FURTHER, that the GNSO Council approves the following CSG-WT 
deliverable and directs Staff to provide these recommendations to GNSO 
Stakeholder Groups and Constituencies for use in amending their charters, as 
appropriate:
·         Recommended Common Operating Principles and Participation Guidelines 
for GNSO Stakeholder Groups and Constituencies; and  
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf>
Recommendations on a GNSO Database of Community Members 
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf>

On 7/20/10 5:37 PM, "Olga Cavalli" <olgacavalli@xxxxxxxxx> wrote:

Hi,
I agree with Chuck.
Regards
Olga

2010/7/20 Gomes, Chuck <cgomes@xxxxxxxxxxxx>
Sorry Victoria.  This will not work because the Council has no authority over 
SGs and Constituencies.

Julie – I suggested one word amendment choices that I think would work.

Chuck


From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx] On 
Behalf Of Victoria McEvedy
Sent: Tuesday, July 20, 2010 5:15 PM
To: Julie Hedlund; Olga Cavalli
Cc: gnso-osc-csg
Subject: RE: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations


Julie –suggested amendment:

RESOLVED FURTHER, that the GNSO Council approves [the CSG-WT majority 
recommendations [and/or] the minority recommendations].   GNSO Stakeholder 
Groups and Constituencies are to implement mandatory recommendations and any 
non-mandatory recommendations as adopted by their general body on a vote by the 
full membership and shall incorporate the changes in Charters and any other 
relevant documents, if any, within two months of the date of this resolution. 
Compliance with this recommendation to be within the jurisdiction of and 
supervised by the GNSO Council:
·         Recommended Common Operating Principles and Participation Guidelines 
for GNSO Stakeholder Groups and Constituencies; and  
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf> 
Recommendations on a GNSO Database of Community Members 
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf>




Victoria McEvedy
Principal
McEvedys
Solicitors and Attorneys
[cid:3362492713_1837700]

96 Westbourne Park Road
London
W2 5PL

T:    +44 (0) 207 243 6122
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www.mcevedy.eu <http://www.mcevedy.eu>
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From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx]
Sent: 20 July 2010 16:28
To: Victoria McEvedy; Olga Cavalli
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations

Dear Victoria,

Please do suggest language.  Staff language was merely a suggestion.

Best,

Julie


On 7/20/10 11:15 AM, "Victoria McEvedy" <victoria@xxxxxxxxxx 
<http://victoria@xxxxxxxxxx> > wrote:
Thank you Julie.

The obvious issue with that language is that it renders every single 
recommendation entirely optional and non-voluntary—and the whole exercise 
nothing more than advisory or for reference—despite the fact that after much 
discussion particular recommendations were agreed by the majority as “must” 
recommendations and the balance ‘should’ recommendations.

It’s currently a motion for each group to carry on as these please and a 
recommendation for the status quo.  I don’t think that’s an acceptable outcome 
after our 18 months of work.

I would suggest that the recommendations should be accepted as the ‘musts’ or 
‘shoulds’ as recommended in each case.

I would be happy to provide some language ---or perhaps the Staff would like to 
do that in the first instance.

Best,


Victoria McEvedy
Principal
McEvedys
Solicitors and Attorneys
[cid:3362492713_1857599]

96 Westbourne Park Road
London
W2 5PL

T:    +44 (0) 207 243 6122
F:    +44 (0) 207 022 1721
M:   +44 (0) 7990 625 169

www.mcevedy.eu <http://www.mcevedy.eu>
Regulated by the Solicitors Regulation Authority #465972
This email and its attachments are confidential and intended for the exclusive 
use of the addressee(s).  This email and its attachments may also be legally 
privileged. If you have received this in error, please let us know by reply 
immediately and destroy the email and its attachments without reading, copying 
or forwarding the contents.
This email does not create a solicitor-client relationship and no retainer is 
created by this email communication.


From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx]
Sent: 20 July 2010 16:03
To: Victoria McEvedy; Olga Cavalli
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations

Dear Victoria,

Staff included that suggested language for consideration in the motion since 
Constituencies and Stakeholder Groups may need to amend their charters based on 
the recommendations in the report.

Thanks,
Julie


On 7/20/10 10:54 AM, "Victoria McEvedy" <victoria@xxxxxxxxxx 
<http://victoria@xxxxxxxxxx> > wrote:
Dear WT,

Could someone explain what “for evaluation in amending their charters, as 
appropriate” means? What is the origin of this language?

Thank you and regards,


Victoria McEvedy
Principal
McEvedys
Solicitors and Attorneys
[cid:3362492713_1866907]

96 Westbourne Park Road
London
W2 5PL

T:    +44 (0) 207 243 6122
F:    +44 (0) 207 022 1721
M:   +44 (0) 7990 625 169

www.mcevedy.eu <http://www.mcevedy.eu>
Regulated by the Solicitors Regulation Authority #465972
This email and its attachments are confidential and intended for the exclusive 
use of the addressee(s).  This email and its attachments may also be legally 
privileged. If you have received this in error, please let us know by reply 
immediately and destroy the email and its attachments without reading, copying 
or forwarding the contents.
This email does not create a solicitor-client relationship and no retainer is 
created by this email communication.


From: owner-gnso-osc-csg@xxxxxxxxx <http://owner-gnso-osc-csg@xxxxxxxxx>  
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Julie Hedlund
Sent: 20 July 2010 14:54
To: Olga Cavalli
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations

Dear Olga,

Here is a draft motion for you to consider.  Please feel free to edit it, of 
course.  Let me know if I can help in any way.

Best regards,

Julie

DRAFT RESOLUTION:  Final Council Action on GCOT & CSG Deliverables

WHEREAS, the GNSO Council, at its 23 June 2010 meeting in Brussels, accepted a 
set of deliverables submitted by the GNSO Council Operations Work Team (GCOT) 
<https://st.icann.org/icann-osc/index.cgi?gnso_operations_team>  and the 
Constituency and Stakeholder Group Operations Work Team (CSG-WT) 
<https://st.icann.org/icann-osc/index.cgi?constituency_operations_team> ;

WHEREAS, a twenty-one (21) day Public Comment Forum 
<http://www.icann.org/en/public-comment/#gcot-csg-recommendations> completed 
between 28 June 2010 and 18 July 2010 and a Staff Summary and Analysis 
<http://forum.icann.org/lists/gcot-csg-recommendations/msg00001.html> has been 
published;
WHEREAS, the GNSO Council agreed to take action on the these deliverables as 
soon as possible after the end of the public comment period;

WHEREAS, there were no public comments submitted that would amend any of the 
GCOT or CSG-WT recommendations;

NOW, BE IT THEREFORE:

RESOLVED, that the GNSO Council approves the following set of GCOT documents, 
without further modification, and directs Staff to publish a new version of the 
GNSO Operating Procedures (GOP) containing these sections and chapters:
·         Section 2.1-Council Member Term Limits 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-term-limits-24may10-en.pdf>
·         Section 2.4-Board Seat Elections 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-board-seat-elections-24may10-en.pdf>
·         Section 3.8-Absences and Vacancies 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-absences-vacancies-11jun10-en.pdf>
·         Chapter 4.0-Voting 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-voting-11jun10-en.pdf>
·         Chapter 5.0-Statements and Disclosures of Interest 
<http://gnso.icann.org/drafts/draft-gnso-op-procedures-soi-doi-11jun10-en.pdf>
o   Note that two sections, 5.3.2 and 5.3.3, are not approved pending further 
Staff action to be determined.  These sections are footnoted in the document as 
“inactive” until subsequently approved by the OSC and Council.

RESOLVED FURTHER, that the GNSO Council approves the following CSG-WT 
deliverable and directs Staff to provide these recommendations to GNSO 
Stakeholder Groups and Constituencies for evaluation in amending their 
charters, as appropriate:
·         Recommended Common Operating Principles and Participation Guidelines 
for GNSO Stakeholder Groups and Constituencies; and  
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf>
Recommendations on a GNSO Database of Community Members 
<http://gnso.icann.org/drafts/draft-csg-recommendations-task-27may10-en.pdf>

RESOLVED FURTHER, that the GCOT has successfully completed its assignments, as 
chartered by the Operations Steering Committee (OSC); therefore, the GNSO 
Council hereby discharges the GCOT with its gratitude and appreciation for the 
team’s dedication, commitment, and thoughtful recommendations.




On 7/19/10 4:36 PM, "Chuck Gomes" <cgomes@xxxxxxxxxxxx 
<http://cgomes@xxxxxxxxxxxx> > wrote:
Sounds good.  Hopefully a Councilor will make the motion and another Councilor 
on the WT will second it.

Chuck


From: owner-gnso-osc-csg@xxxxxxxxx <http://owner-gnso-osc-csg@xxxxxxxxx>  
[mailto:owner-gnso-osc-csg@xxxxxxxxx] On Behalf Of Julie Hedlund
Sent: Monday, July 19, 2010 3:27 PM
To: Olga Cavalli
Cc: gnso-osc-csg
Subject: Re: [gnso-osc-csg] Public Comments on CSG Work Team Recommendations

Dear Olga,

I will forward the draft motion to you as soon as it is ready.  I think we can 
get it to you by tomorrow.

Best,

Julie


On 7/19/10 3:05 PM, "Olga Cavalli" <olgacavalli@xxxxxxxxx 
<http://olgacavalli@xxxxxxxxx> > wrote:
Thanks Julie, let me know once the  motion is ready so we can move it.
Best
Olga

2010/7/19 Julie Hedlund <julie.hedlund@xxxxxxxxx 
<http://julie.hedlund@xxxxxxxxx> >
Dear Work Team members,

The public comment forum on the Task 1 recommendations ended yesterday.  There 
was only one comment and it was not substantive.  I have produced a summary and 
analysis that is available here: 
http://forum.icann.org/lists/gcot-csg-recommendations/msg00001.html.  In 
particular, the comment did not address the Work Team’s report.  It related to 
the ICANN comment process in general.

The next step is for the GNSO Council to approve the report.  Staff will 
prepare a draft motion for consideration.

Best regards,

Julie




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