Re: [gnso-osc-ops] Action Items and Documents from 13 Oct WT Call

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Ray,

Per the action item from Wednesday’s meeting, I forwarded the request from the 
Work Team for language relating to the issue of SOIs (and DOIs) for staff.  I 
have not yet received a response from Legal staff to the Work Team’s request.

Thanks,
Julie


On 10/15/10 10:44 AM, "Ray Fassett" <ray@xxxxxxxxx> wrote:

Thank you Julie,  can you update us on where staff is on this proposition?

SOI/DOI Procedures

5.2.3.  Exemptions

ICANN staff assigned to support a GNSO Group are expected to  work in the 
interests of ICANN and the broader interests of the Internet  community and not 
for any other purpose or interests.  ICANN staff are  therefore exempted from 
providing separate Statements of Interest as defined  in Paragraph 5.1.


I am ok with adding the exemption (and in fact believe it important in some 
form) as a new 5.2.3 if worded something like this:

ICANN staff and contractors working exclusively on behalf of ICANN that are 
assigned to support a GNSO Group are expected to  work in the interests of 
ICANN and not for any other purpose or interests.  ICANN staff and contractors 
working exclusively on behalf of ICANN are  therefore exempted from providing 
separate Statements of Interest as defined  in Paragraph 5.1.






From: owner-gnso-osc-ops@xxxxxxxxx [mailto:owner-gnso-osc-ops@xxxxxxxxx] On 
Behalf Of Julie Hedlund
Sent: Thursday, October 14, 2010 4:54 PM
To: gnso-osc-ops
Subject: Re: [gnso-osc-ops] Action Items and Documents from 13 Oct WT Call

All,

I meant to include a Word document for the suggested changes to Section 5.3.3 
so that you could make edits if you wished.  Here is the Word document.

Thanks,
Julie


On 10/14/10 4:51 PM, "Julie Hedlund" <julie.hedlund@xxxxxxxxx> wrote:
Dear Ray and Work Team members,

Attached are two documents for consideration.  The first is the proposed 
revisions to Section 5.0 to remove the requirement for written DOIs and for 
polling individuals for changes to DOIs.  (See details in the actions below).  
The second are the suggested changes to Section 5.3.3 that Legal provided in 
September to address concerns raised by Kristina Rosette about the difficultly 
of determining possible interests relating to parties with which ICANN has 
contracts. Our next meeting is tomorrow at 1700 UTC/1300 EDT/1000 PDT.  Please 
let me know if you have any questions or clarifications to the action items and 
recap of our discussion yesterday.

Best regards,

Julie

Action Items:

1. Declarations of Interest: Whether to Provide in Writing
After extensive discussion the WT agreed to modify the procedures to delete the 
requirement for written DOIs. The WT agreed specifically to delete the word 
"written" in the definition for DOIs in Section 5.1 definitions. In addition, 
the WT agreed to remove the requirement for polling individuals for their DOIs 
at the beginning of the meeting by deleting the second sentence in Section 
5.4.2 Duty to Remind Participants and Speakers where polling is mentioned as a 
requirement. The Work Team asked staff to make the changes in the document and 
to send it to the WT for review and for submission to the OSC. They also noted 
that the PPSC has included the SOI/DOI procedures in its WG guidelines and that 
these would need to be amended to reflect the changes. It was agreed that the 
OSC Chair could send the revised procedures to the PPSC Chair for consideration 
and incorporation into the WG guidelines.
Actors: Staff
Due Date: 15 October -- DONE, See attached document.

2. Statements of Interest: Suggested Language from Legal re: Staff
In the absence of language from ICANN Legal staff on the issue of staff 
providing SOIs, the WT discussed several alternatives. It agreed that staff and 
full-time exclusive ICANN contractors could be exempted from providing SOIs, 
but only if they were included in the requirement to provide DOIs and that 
Section 5.4.2 should be modified accordingly. However, they did not agree to 
exempt non-exclusive/non-full time ICANN contractors or how to address them. 
The WT strongly urged Legal staff to provide language relating to staff SOIs 
for consideration at the WT's next meeting on 15 October so that any changes 
could be incorporated into a revision of the procedures to be send to the OSC 
in time for review prior to the GNSO Council meeting on 28 October.
Action: OGC and Legal Staff
Due Date: 15 October

3. Section 5.3.3 SOI Questions Relating to a List of ICANN Contractors
The WT began discussion on this issue, but decided to revisit it at the meeting 
on 15 October. Staff agreed to send the suggested changes proposed by Legal 
staff in September.
Action: Staff and Work Team members
Due Date: 15 October — DONE, See attached document.