Re: [gnso-otf-dt] Comments on the Charter

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Thank you very much Olga.

All — I have loaded Olga’s comments in the Adobe Connect room at:
http://icann.adobeconnect.com/otf-dt/ <http://icann.adobeconnect.com/otf-dt/>

Best,
Julie

On 10/14/11 7:58 AM, "Olga Cavalli" <olgacavalli@xxxxxxxxx> wrote:

Dear Friends,
in preparation for our call later today I read in detail the comments sent by 
Chuck, I included some comments from my own to start the exchange of ideas, 
those are included in CAPS.
best
Olga


------------Comments from Chuck Gomes:------------------

Thanks Roy.  Here is my feedback.

First of all, let me compliment the group for the comprehensive of the draft 
charter.

“Purpose:
The purpose of the OTF is to produce an analysis of the current GNSO outreach 
activities and to produce an executable GNSO Global Outreach Strategy to 
address gaps in outreach.”
·         I think it would be good if the OTF not only proposed ‘Strategy’ but 
also ‘Tactics’; otherwise, another group will need to be formed to develop 
possible tactics for implementation of the strategies.  This would also apply 
to other areas of the charter that refers to ‘Strategy’.

ENGLISH IS MY SECOND LANGUAGE, AND I PERSONALLY DO NOT SEE BIG DIFFERENCE 
BETWEEN STRATEGY AND TACTICS SO I WILL KINDLY ASK OUR ENGLISH SPEAKING MEMBERS 
TO HELP US WITHT HIS COMMENT.

“Scope:
The OTF’s operational plans and activities should further a valid, cost saving 
and useful purpose aimed at (1) consolidating human and financial resources 
relating to GNSO outreach; (2) creating efficiency; and (3) and producing an 
executable Global Outreach Strategy to coordinate the GNSO outreach efforts to 
avoid duplication of effort.”
•         If I understand this correctly, I think the intent is good, but the 
beginning seems awkwardly worded.  What does it mean to “further a valid, cost 
saving and useful purpose”?  To use ‘further’ as a verb as was done implies 
that there is already an outreach purpose?  Is the purpose that is the focus or 
a plan that should be ‘furthered’?

SAME COMMENT AS BEFORE.

·         Also, I can understand that ‘cost-effective’ tactics are very 
important, but it is hard for me to imagine how additional outreach can be cost 
saving; I think it will involve added costs, but if it is to happen, tactics 
will need to be cost-effective or they may never happen.

SAME COMMENTS AS BEFORE, LANGUAGE SHOULD BE REVISED TO REFLECT THE IDEA WHICH 
IS BEING EFFECTIVE IN THE USE OF BUDGET

Section III – Membership Criteria:  A steering committee makes sense if there 
are lots of members of the task force, but I would not assume there will be.  
If there are small numbers of volunteers, i.e., under 10, a steering committee 
may not add much value; in that case, the chair and vice chair could likely 
serve as the leadership group for the task force.  I personally think that it 
may be difficult to get task force volunteers from every group listed let alone 
for the steering committee.

THE IDEA BEHIND THIS IS TO HAVE A SMALL GROUP, THE TASK FORCE WICH IS MORE 
DYNAMIC, AND A LARGER STEERING COMMITTEE IN THE ROLE OF AN ADVISOR COMMITTEE


Timeframes:  The dates listed should be designed to fit with ICANN’s budgeting 
cycle.  For example, if the objective is to kick-off the outreach effort in 
Feb/Mar 2013, funds would need to be allocated in the FY13 budget; that would 
mean that the amount of funds needed would need to be provided as input to the 
FY13 budget process in early Spring 2012.  I suggest that this task be added to 
the deliverables.

THIS SOUNDS REASONABLE WE CAN ADJUST DATES FOLLOWING THE BUDGETING CYCLE
ICANN STAFF COULD PROVIDE US WITH THIS INFO

Roles, Functions & Duties:  I personally think that a steering committee of 12 
is too large to be effective, and, as noted above, it may be difficult to get 
more than 12 volunteers for the entire task force.  I suggest considering 
designing the steering committee with more flexible criteria so as to be able 
to use it or not and staff it or not according to the eventual task force size.o
T
Status Reporting:  The agendas of Council meetings are typically very full and 
the TF may not always have updates that warrant being on the agenda.  The 
Council has a project status mechanism that can be used for updates for each 
meeting and the TF can request time on the Council agenda when needed.  I think 
it would be helpful to make it clear than the TF does not need to provide its 
update as part of a Council meeting.  That may not have been the intent of the 
charter drafting group, but it would be good to clarify so expectations are 
clear.

THIS IS OK FOR ME.

Chuck