[gnso-otf-dt] FOR REVIEW/APPROVAL: Revised Draft Charter
Dear DT members, I have revised the Charter according to the following suggestions provided by Chuck (see my notes below appended to Chuck’s suggestions). The changes are redlined. I also identified several areas in the Decision-making Methodologies section that required changes because of the fact that the Chair is also the Council Liaison. **NOTE: If there are no objections to the changes in the document by 1600 UTC/Noon EDT tomorrow, I will accept the changes and send the Charter and motion for Olga to submit to the Council.** Thank you very much for all your work on this effort! Best regards, Julie 1. Membership Criteria and Roles, Functions, Duties: We tried to state more clearly the size and composition of the OTF at the start of the section and we decided to make the Steering Committee contingent on the size of the OTF/number of volunteers. [Gomes, Chuck] I like the way you changed the steering committee but I have one more caution: you shouldn’t be surprised if you cannot get a volunteer from every constituency or stakeholder group. It is a good goal to do that but I think it would be wise to word the goal in a way that allows for the eventuality that one or more constituencies or stakeholder groups may not be represented. How about something like this: “. . . small Steering Committee that would include the Chair, Vice Chair, and at least one representative from each Stakeholder Group or at least two representatives from each House.” Note that this might result in a steering committee as small as six but it could still be larger if there were enough volunteers. Note that changes in this regard would affect wording in several other places in your document. JULIE: I INSERTED CHUCK’S REVISED LANGUAGE. 2. Additional Change: We realized that we needed to reflect that the Council will appoint the Chair and Vice Chair, so we included this step. In addition, since there initially would not be a Steering Committee, we assigned the recruitment role to the Chair, Vice Chair, and support staff. This should be reflected throughout the document.[Gomes, Chuck] This seems fine to me but I do want to comment on the following: “Objective 1: The GNSO Council shall approve the Charter and appoint the OTF Chair, who also is the GNSO Council Liaison, and the Vice Chair.” It appears to me that this requires the OTF Chair to be a Councilor; are you sure you want to do that? I believe that Council liaisons are normally Councilors. Assuming that is true, what happens if you cannot find a Councilor who will be OTF Chair? If I was you, I would consider deleting “who also is the GNSO Council Liaison”. Qualified chairs are hard enough to find without be too restrictive. On the other hand, if it is okay for the liaison to be a non-Councilor, your language may be okay, but if that is the case I suggest you make that clear. Note that this issue occurs again in Deliverable # 1, in the steering committee discussion, under Formation and in Roles, Functions & Duties. JULIE: I INSERTED LANGUAGE THAT CLARIFIES THAT THE CHAIR DOES NOT HAVE TO BE A COUNCILOR. 3. Size of the OTF: JULIE: I INSERTED CHUCK’S SUGGESTED LANGUGE OF A MINIMUM OF 2 MEMBERS FROM EACH GEOGRAPHIC REGION. 4. Public Form change to Forum: JULIE: I MADE THE CORRECTIONS.
Outreach Task Force Draft Charter Revised 17 October 2011.doc