Re: [gnso-ppsc-wg] Work style / best practices
Just reinforcing what is said below and heartily endorsing the proposed use of the Adobe Connect space as an IRC backchannel +++ this is one tool we (and me specifically as a Chair of often tri-lingual meetings) found most successful to use within the diverse needs of ALAC and At-Large... What I suggest we do need to ensure however is that all WT members are listed as presenters (it's a set once and forget system) which means whilst the room itself can become a public archive the WT members can edit and use the full capabilities of this tool for their work during and indeed between session / calls... CLO Thomas Roessler wrote: Listening to the call today, it appeared to me that there might be some best practices that are outside the immediate scope of this work, but that might be worthwhile noting down and handing to GNSO chairs (of all kinds). Much of this is really simple technique.Some points: 1. Circulate minutes right after the call (within 48h, for example)2. Make sure there is an Instant Messaging backchannel (Adobe connect or Jabber or IRC -- just pick something and stick to it)3. Make sure time slots are kept consistent.4. Make a point out of noting (in the backchannel) and minuting action items. Action items are commitments by a specific person to do a specific task by a specific time. (If any of these elements are missing, things typically don't work out so well.)5. Circulate an agenda about 24-48h before the meeting for a phone call, a week or two before for face-to-face meetings.Include: - chair - dial-in information - IM backchannel- links to any documents or archived e-mail messages that the chair expects to refer to- desired decisions - list of open action items Include the group, the date, and the word "agenda" in the subject.Doing this in a somewhat schematic way really helps participants when they have to jump from one phone conference to the next. I've also found that it leads to some useful discipline on the chairs themselves (including myself when in that role).Additionally, I'll suggest this article as required background reading for everybody here, to be kept in mind while we talk about the WG model:http://www.fastcompany.com/magazine/02/meetings.html Regards, -- Thomas Roessler, W3C <tlr@xxxxxx <mailto:tlr@xxxxxx>>
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