[gnso-ppsc-wg] Summary & Action Items: Operating Model Sub-Team Meeting, 30 Apr 2009

["Ken Bour" <ken.bour@xxxxxxxxxxx>]

Working Group Team:

 

The ?Operating Model? Sub-Team met today, 30 April 2009 (1500-1615 UTC).   

 

The following participants attended the conference call:

Konstantinos Komaitis

Caroline Greer

Alexey Mykhaylov

Tim Ruiz

Alexei Sozonov

S. Subbiah (Chair)

Staff Support:   

Glen de Saint Géry  

Liz Gasster

Ken Bour

 

The following summary attempts to capture the essence of the discussion
including action items (also posted to our Operating Model Sub-Team WIKI
page:  https://st.icann.org/icann-ppsc/index.cgi?wg_team_model) .  

 

The Sub-Team followed Subbiah?s suggested agenda sent via email to the list.


 

AGENDA Proposed by Session Chair - S. Subbiah

 

- Roll call

- Agreement on previous minutes

- Input on any additional agenda items for this session

- Section reports from Mini-Team Leaders

- Roles and Responsibilities

- Norms

- Logistics and Requirements

- Products and Outputs

- Plan next steps

- Modifications to reports

- Plan for presenting the reports at next full WG Team call

- AOB

 

Note:  the mini-team assignments held firm from the prior meeting (24 April)
and are repeated below so that readers can identify which individuals are
working on what functional areas (now termed Chapters) of the Operating
Model document.   

Participants & Team Assignments:


NAME

AFFILIATION

ASSIGNMENT


Nacho Amadoz (L)

RyC

Roles & Resp


Alexei Sozonov

Registrar

Roles & Resp


Caroline Greer (L)

RyC

Norms


Greg Ruth

ISPs

Norms


Konstantinos Komaitis

NCUC

Norms


S. Subbiah (CHAIR & L)

Individual

Logistics


Thomas Roessler

Individual

Logistics


Tim Ruiz (L)

Registrar

Products


Alexey Mykhaylov

Individual

Products

 

After roll call, as a first order of business, Subbiah asked for acceptance
of the ?Summary and Action Items? prepared by Ken Bour from the last session
(24 April).   That Summary was thereupon accepted without objection.    

 

Subbiah invited each team leader (marked ?L? above) to take the group
through its recommendations ? all having been posted by Ken to the WIKI.  

 

Ken requested the opportunity to start with a newly recommended Chapter 1.0
General added since the last meeting.   He then covered its four prospective
sections briefly.    Subbiah suggested that the term ?Guidebook? be added to
the document title as in ?Operating Model Guidebook? to reflect the
viewpoint that this document is intended to be more of a compendium of
considerations, options, and best practices rather than a set of procedures
to be rigidly followed.    

 

Alexei followed with Chapter 2.0 Roles and Responsibilities assisted by Ken.
Ken recommended that the ?Checklist,? under Section 2.1, be relocated to an
Appendix (e.g. Section 6.0) and volunteered to make that change in the
outline so that the group can see what it would look like in that form.
Under Section 2.3, there was some discussion that this section should also
lay out the various roles that any WG might need, e.g. Chair, Vice-Chair (or
Alternate Chair), Secretariat (e.g. minutes, summaries), Staff Support,
Meeting Logistics, et al., along with duties.   Ken volunteered to add these
sub-sections to the outline.   Tim raised the question about whether
?expert? roles might also be described in this section (currently handled in
Section 4.3).   Also, under Section 2.4 Sub-Teams, it was suggested that we
mention the importance of achieving representational balance on any
sub-teams created to avoid unhealthy alliances from forming that might work
at cross-purposes to the goals of the WG.   It was also discussed that,
perhaps, we should combine Sections 2.5 and 2.6 since both deal with the
background, experiences, and interests of members.   Finally, there was
discussion that Section 2.5-2.6 should contain procedures concerning two
questions:  (1) How can a WG member be removed or ejected (presumably for
?cause?)?  and (2) What appeal might there be for a non-member if he/she was
not accepted into the WG?   Ken will add those thoughts to the outline for
further discussion.  

 

Caroline continued with Chapter 3.0 Norms.   Under Section 3.1, it was
suggested that content be added concerning participant ?contribution,?
including any ideas we might have about what minimum levels might look like.
In Section 3.2, Ken recommended incorporating ICANN?s Code of Conduct so
that the sub-team can see other possible behavioral norms that could
possibly be included.    Ken mentioned that, for Sections 3.3 and 3.4, the
Charter may be prescriptive in terms of ?Rules of Engagement? and a strict
definition of ?Consensus,? especially if the WG is commissioned for a policy
development purpose.   This Operating Model, though, could/should still
contain these sections in the event that the Charter is silent on those
matters (e.g. non-policy scope/mission).   

 

Under time pressure, Subbiah described his mini-team?s content under Chapter
4.0 Logistics and Requirements without much discussion.   After he completed
those sections, we were 15 minutes over the hour threshold.     

 

It was agreed that Tim?s Chapter 5.0 Products and Outputs would continue to
be discussed via the WIKI and email list between now and 6 May ? the next
full Working Group Team meeting.  

 

A final question that was very briefly discussed was how to review this
level of detail with the larger team.   Ken agreed to discuss/share with J.
Scott so that we can come up with an approach that maximizes the limited
amount of time available on 6 May?s conference call.   

 

If anyone needs Staff support with respect to continued editing of the WIKI
document, please let me know.     

 

Thank you for another productive session,  

 

Ken Bour

 

P.S.   For those who missed the call, an MP3 recording will be available at:
http://gnso.icann.org/calendar/ (See 30 April, Operating Model Sub-Team,
1500 UTC).