RE: [gnso-ppsc-wg] "Charter" and "Model" Sub-Teams Work Status

["Caroline Greer" <cgreer@xxxxxxxxx>]

Ken,
 
Has the agenda for today's meeting been circulated / posted yet? I don't seem 
to be able to locate it.
 
Thanks,
 
Kind regards,
 
........................
Caroline Greer
Director of Policy & Industry Relations
dotMobi
 
2 La Touche House
IFSC, Dublin 1
Ireland
+ 353 87 1234244
 
 
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________________________________

From: owner-gnso-ppsc-wg@xxxxxxxxx [mailto:owner-gnso-ppsc-wg@xxxxxxxxx] On 
Behalf Of Ken Bour
Sent: 04 May 2009 17:00
To: gnso-ppsc-wg@xxxxxxxxx
Cc: 'Glen de Saint Géry'; liz.gasster@xxxxxxxxx
Subject: [gnso-ppsc-wg] "Charter" and "Model" Sub-Teams Work Status



Working Group Team:

 

This morning I finished updating the "Operating Model Guidebook" WIKI page 
(https://st.icann.org/icann-ppsc/index.cgi?wg_team_model) to include those 
items that were referenced in the "Summary and Action Items" from the 30 April 
2009 conference call (emailed to the list on 30 April and posted to the WIKI 
today).   For those sub-team members, please review and comment on Section 5.0 
which, due to time pressure, we were not able to discuss on our last call.    
If you need help working with the WIKI, please let me know.  

 

I note that the "Charter Guidelines" Sub-Team did not meet a 2nd time.  
According to Glen, she was unable to find a suitable time slot this week prior 
to our larger WGT meeting on 6 May.    If those sub-team members (other than 
Avri and Iliya) have an opportunity to review and comment on the WIKI page 
contents (https://st.icann.org/icann-ppsc/index.cgi?wg_team_charter)  prior to 
this Wed, that would be helpful and appreciated.  

 

An agenda for this Wednesday's conference call will be circulated shortly once 
I make contact with J. Scott.   The call logistics will be sent out by Glen 
this afternoon.   For scheduling purposes, the date/time are:  

Date:  6 May 2009

Time:  1700 UTC (1300 EDT; 1000 PDT)  

Duration:  1 hour

 

Thanks,

 

Ken Bour

 

From: owner-gnso-ppsc-wg@xxxxxxxxx [mailto:owner-gnso-ppsc-wg@xxxxxxxxx] On 
Behalf Of Ken Bour
Sent: Thursday, April 30, 2009 11:33 PM
To: gnso-ppsc-wg@xxxxxxxxx
Subject: [gnso-ppsc-wg] Summary & Action Items: Operating Model Sub-Team 
Meeting, 30 Apr 2009

 

Working Group Team:

 

The "Operating Model" Sub-Team met today, 30 April 2009 (1500-1615 UTC).   

 

The following participants attended the conference call:

Konstantinos Komaitis

Caroline Greer

Alexey Mykhaylov

Tim Ruiz

Alexei Sozonov

S. Subbiah (Chair)

Staff Support:   

Glen de Saint Géry  

Liz Gasster

Ken Bour

 

The following summary attempts to capture the essence of the discussion 
including action items (also posted to our Operating Model Sub-Team WIKI page:  
https://st.icann.org/icann-ppsc/index.cgi?wg_team_model) .  

 

The Sub-Team followed Subbiah's suggested agenda sent via email to the list.   

 

AGENDA Proposed by Session Chair - S. Subbiah

 

- Roll call

- Agreement on previous minutes

- Input on any additional agenda items for this session

- Section reports from Mini-Team Leaders

- Roles and Responsibilities

- Norms

- Logistics and Requirements

- Products and Outputs

- Plan next steps

- Modifications to reports

- Plan for presenting the reports at next full WG Team call

- AOB

 

Note:  the mini-team assignments held firm from the prior meeting (24 April) 
and are repeated below so that readers can identify which individuals are 
working on what functional areas (now termed Chapters) of the Operating Model 
document.   

Participants & Team Assignments:

NAME

AFFILIATION

ASSIGNMENT

Nacho Amadoz (L)

RyC

Roles & Resp

Alexei Sozonov

Registrar

Roles & Resp

Caroline Greer (L)

RyC

Norms

Greg Ruth

ISPs

Norms

Konstantinos Komaitis

NCUC

Norms

S. Subbiah (CHAIR & L)

Individual

Logistics

Thomas Roessler

Individual

Logistics

Tim Ruiz (L)

Registrar

Products

Alexey Mykhaylov

Individual

Products

 

After roll call, as a first order of business, Subbiah asked for acceptance of 
the "Summary and Action Items" prepared by Ken Bour from the last session (24 
April).   That Summary was thereupon accepted without objection.    

 

Subbiah invited each team leader (marked "L" above) to take the group through 
its recommendations - all having been posted by Ken to the WIKI.  

 

Ken requested the opportunity to start with a newly recommended Chapter 1.0 
General added since the last meeting.   He then covered its four prospective 
sections briefly.    Subbiah suggested that the term "Guidebook" be added to 
the document title as in "Operating Model Guidebook" to reflect the viewpoint 
that this document is intended to be more of a compendium of considerations, 
options, and best practices rather than a set of procedures to be rigidly 
followed.    

 

Alexei followed with Chapter 2.0 Roles and Responsibilities assisted by Ken.   
Ken recommended that the "Checklist," under Section 2.1, be relocated to an 
Appendix (e.g. Section 6.0) and volunteered to make that change in the outline 
so that the group can see what it would look like in that form.   Under Section 
2.3, there was some discussion that this section should also lay out the 
various roles that any WG might need, e.g. Chair, Vice-Chair (or Alternate 
Chair), Secretariat (e.g. minutes, summaries), Staff Support, Meeting 
Logistics, et al., along with duties.   Ken volunteered to add these 
sub-sections to the outline.   Tim raised the question about whether "expert" 
roles might also be described in this section (currently handled in Section 
4.3).   Also, under Section 2.4 Sub-Teams, it was suggested that we mention the 
importance of achieving representational balance on any sub-teams created to 
avoid unhealthy alliances from forming that might work at cross-purposes to the 
goals of the WG.   It was also discussed that, perhaps, we should combine 
Sections 2.5 and 2.6 since both deal with the background, experiences, and 
interests of members.   Finally, there was discussion that Section 2.5-2.6 
should contain procedures concerning two questions:  (1) How can a WG member be 
removed or ejected (presumably for 'cause')?  and (2) What appeal might there 
be for a non-member if he/she was not accepted into the WG?   Ken will add 
those thoughts to the outline for further discussion.  

 

Caroline continued with Chapter 3.0 Norms.   Under Section 3.1, it was 
suggested that content be added concerning participant "contribution," 
including any ideas we might have about what minimum levels might look like.    
In Section 3.2, Ken recommended incorporating ICANN's Code of Conduct so that 
the sub-team can see other possible behavioral norms that could possibly be 
included.    Ken mentioned that, for Sections 3.3 and 3.4, the Charter may be 
prescriptive in terms of "Rules of Engagement" and a strict definition of 
"Consensus," especially if the WG is commissioned for a policy development 
purpose.   This Operating Model, though, could/should still contain these 
sections in the event that the Charter is silent on those matters (e.g. 
non-policy scope/mission).   

 

Under time pressure, Subbiah described his mini-team's content under Chapter 
4.0 Logistics and Requirements without much discussion.   After he completed 
those sections, we were 15 minutes over the hour threshold.     

 

It was agreed that Tim's Chapter 5.0 Products and Outputs would continue to be 
discussed via the WIKI and email list between now and 6 May - the next full 
Working Group Team meeting.  

 

A final question that was very briefly discussed was how to review this level 
of detail with the larger team.   Ken agreed to discuss/share with J. Scott so 
that we can come up with an approach that maximizes the limited amount of time 
available on 6 May's conference call.   

 

If anyone needs Staff support with respect to continued editing of the WIKI 
document, please let me know.     

 

Thank you for another productive session,  

 

Ken Bour

 

P.S.   For those who missed the call, an MP3 recording will be available at:  
http://gnso.icann.org/calendar/ (See 30 April, Operating Model Sub-Team, 1500 
UTC).