[gnso-ppsc-wg] Your feedback requested - Section 6.1.1. Announcement of a Working Group

[Marika Konings <marika.konings@xxxxxxxxx>]

6.1.1.   Announcement of a Working Group

After a decision has been taken to form a Working Group, it is important to 
circulate a ‘Call For Volunteers’ as widely as possible in order to ensure 
broad representation and participation in the Working Group. Depending upon the 
scope of the Working Group and its intended subject matter, the following 
avenues should be explored at a minimum:

·     Publication of announcement on GNSO and/or ICANN web site.

·     Distribution of announcement to GNSO Stakeholder Groups, Constituencies, 
and/or other ICANN Supporting Organisations and Advisory Committees.

Additionally, the WG could consider:

·     Circulation of announcement to organizations that are considered to have 
expertise/knowledge/interest in relation to the subject matter of the Working 
Group.

Ideally, the ‘Call For Volunteers’ announcement should include the following 
types of information about the Working Group:  its objective(s), expectations 
concerning activities and timeframes, links to relevant background information 
including its charter, details on how to sign up as a participant, and the 
requirement to submit a Statement of Interest (SOI). In addition, a CO might 
want to include some statement as to the purpose of the activity, that is, why 
the effort is being undertaken, its criticality, context, and perceived 
usefulness to the GNSO. While a WG may not "need to know" these elements in 
order to complete their tasks, it could help in recruitment and sense of 
purpose.

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Comments:

INTA: While there is language in this subsection recognizing the importance of 
circulating the “Call for Volunteers” as widely as possible, the subsection 
goes on to state that publication on the GNSO and/or ICANN site, and the 
distribution to stakeholder groups, etc. “should be explored…depending upon the 
scope of the Working Group and its intended subject matter.”

The Committee recommends that:

· Publication and distribution be required as the default rule, subject to 
exceptions only in extraordinary circumstances.