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Re: [Fwd: Re: [gnso-travel-dt] Travel drafting team mailing list open]

  • To: gnso-travel-dt@xxxxxxxxx
  • Subject: Re: [Fwd: Re: [gnso-travel-dt] Travel drafting team mailing list open]
  • From: Robin Gross <robin@xxxxxxxxxxxxx>
  • Date: Wed, 8 Oct 2008 19:13:40 -0700

I have a different take on the GNSO travel policy. My first preference is for all travel funds to be specifically allocated to GNSO Councilors to participate in GNSO meetings.

If that is not possible, then constituencies should be permitted to use their travel funds as they choose to send the members they feel they need at the meeting. It should not be up to a committee of all constituencies to decide who to send to represent any particular constituency. Constituencies are in the best position to know how to use their funds (rather than well-meaning members of other constituencies).


On Oct 4, 2008, at 8:31 AM, Glen de Saint Géry wrote:

Ken Stubbs wrote:

Please post this to the travel wg list. i tried earlier but it evidently my send never got thru

Ken Stubbs wrote:

Fellow committee members,

Here is a personal suggestion regarding the Travel Support policy and it's administration as well as some personal observations . The proposed procedure is used currently by many non-profit public institutions & organizations and could be very applicable as a model for managing these discretionary expenses.

1. Suggestions
       Pool all proposed budgeted dollars for travel support to GNSO
From this pool, fund travel for chairs of SO
Develop set criteria to be used by applicants from the GNSO to demonstrate need to apply for travel support funding Applications for support would be submitted through the GNSO Secretariat These requests would be given to a newly constituted Travel support committee within ICANN (i.e.could be formed by a representative from each SO, as well as the CFO), supported by staff, to review the applications Publish all information on any approved travel support (name of recipient, affiliation, rationale, etc.) on ICANN website Other procedures established relative to time line, funding limits, payment process, etc. would apply The essential key to this process is "Transparency" . This proposed procedure insures this "Transparency" as well providing a definable process for assisting qualified persons who show a clear "need" for travel support. This process can also help insure that funds are not just expended because they are budgeted.

2. Personal Observations & Commentary:
Many of the parties on the names council are professional policy staff & are being compensated as by their respective companies (i.e. Verizon, British Telecom, Telstra, major law firms and large trade and professional associations like INTA or AIM) ,as part of their job-related activities, to advocate and work within the ICANN policy development process and for these parties, participation in ICANN activities such as the names council are strictly job-related activities and not personal volunteer actions (such as those of the NomCOM appointees). As such i feel that they should not receive travel support for ICANN meetings. I fully subsidizing persons representing broad community and individual user interests and feel that, if they have an individual need for travel assistance,
it should be made on a case-by-case basis.
I also feel very strongly that authority to select recipients & fund their travel support should NOT vest in the names council as a body or with the Chair or Vice-chair. Optically, this could easily send a negative "self-interest" message the the general community.


Ken Stubbs

Robin Gross, Executive Director
1192 Haight Street, San Francisco, CA  94117  USA
p: +1-415-553-6261    f: +1-415-462-6451
w: http://www.ipjustice.org     e: robin@xxxxxxxxxxxxx

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