[gnso-travel-dt] Travel policy lunch with staff

[Olga Cavalli <olgac@xxxxxxxxxxxxxxx>]

Notes from the meeting with staff in relation with Travel Policy

Wednesday March 4th, 12:30 - 14 hs

GNSO council members present:

Zahid Jamil
Stefan Van Helder
Greg Ruth
Tim Ruiz
Olga Cavalli

Norbert Klein - Noncom

ICANN Staff

Kevin...
Doug Brent
Stacy Hoffberg

What we expressed:

All GNSO council members should be founded to attend ICANN meetings.
All council members volunteer their time and the GNSO amount of work is a
lot.
The amount of work in GNSO is highly increasing due to the GNSO
restructuring and the different steering commitees and working groups that
council members participate in.
It could be good if constituencies recieve funds and they distribute these
funds among their members.
If they want highly qualified people to volunteer their time to ICANN they
should pay to all travel expenses.

What Olga expressed: GNSO should have same treatment like Board members in
relation with travelling. GNSO is a lot of work and responsibility and we
all volunteer our time.

What ICANN staff said:

Present ICANN Budget for travel 1,5 MUSD.
Today all ALAC is founded.
Some ccNSO members are founded.
Half GNSO members are founded.
GAC is asking for travel founds.
It could be helpful if GNSO prepares a draft document that justifies
founding all council members (workload, volunteer time, etc)
It may be a unified position or different views of the same issue but all in
a document produced by GNSO.
ICANN long term goal is to collect money to benefir larger community with
its work.


Zahid, could you please add more detail into the last part of the
conversation about keeping money from one year budget to the following year?
I could not get the whole idea of this last part of the meeting.


Please those who were presen add other comments that perhaps I missed.

Next steps:

I could draft a new document taking these comments and using our previous
agreed document about travel policy and then I send it to the drafting team
list for your comments.
Then we should send it to GNSO list.

I will welcome your comments.
Regards
Olga