RE: [gnso-travel-dt] Travel policy lunch with staff

[Kevin Wilson <kevin.wilson@xxxxxxxxx>]

Thank you all again for participating in the lunch (and the active dialog 
afterwards).    I think there are a few important details on the ICANN budget 
process that I can share that may help the dialog along.  I saw Greg in the 
hallway, and explained some of them.   I am available anytime (currently in the 
staff room), if you would like to discuss in person.   Otherwise I can follow 
up with clarification.

Kevin

From: owner-gnso-travel-dt@xxxxxxxxx [mailto:owner-gnso-travel-dt@xxxxxxxxx] On 
Behalf Of Stéphane Van Gelder
Sent: Thursday, March 05, 2009 12:53 PM
To: Greg Ruth; Olga Cavalli; gnso-travel-dt@xxxxxxxxx; Glen de Saint Géry
Subject: Re: [gnso-travel-dt] Travel policy lunch with staff

Absolutely, thanks Greg.

I think and hope that we got that point across to Doug and Kevin during our 
meeting yesterday.

Thanks,

Stéphane


Le 05/03/09 21:07, « Greg Ruth » <greg_ruth@xxxxxxxxx> a écrit :
Stephane,
      You are correct - travel funding does not impact registrar fees.  
According to the proposed budget documents, ICANN expects revenues that will be 
$13 million *in excess* of ICANN's budget for FY10.  A rough estimate of the 
extra cost of funding all councilors' funding for next year is $200K.

Greg

PS: If these projections are accurate, I believe registrars would be well 
within their rights to request a reduction in fees!
________________________________
From: Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>
To: Olga Cavalli <olgac@xxxxxxxxxxxxxxx>; gnso-travel-dt@xxxxxxxxx; Glen de 
Saint Géry <Glen@xxxxxxxxx>
Sent: Thursday, March 5, 2009 11:33:35 AM
Subject: Re: [gnso-travel-dt] Travel policy lunch with staff

Thanks Olga.

I feel it important to add that the RC would not like to see any additional 
funding impact the fees that registrars already pay to ICANN. During our 
discussions yesterday, I got the distinct feeling that the amount needed for 
the proposed full funding of would not be a significant amount compared to the 
total budget. I would add that there have been suggestions that as there is no 
ALAC summit next F, those costs might be applied to funding, rather than 
increasing the full budget.

Thanks,

Stéphane Van Gelder
European RrC representative on the GNSO Council



Le 04/03/09 22:46, « Olga Cavalli » <olgac@xxxxxxxxxxxxxxx> a écrit :
Notes from the meeting with staff in relation with Travel Policy

Wednesday March 4th, 12:30 - 14 hs

GNSO council members present:

Zahid Jamil
Stefan Van Helder
Greg Ruth
Tim Ruiz
Olga Cavalli

Norbert Klein - Noncom

ICANN Staff

Kevin...
Doug Brent
Stacy Hoffberg

What we expressed:

All GNSO council members should be founded to attend ICANN meetings.
All council members volunteer their time and the GNSO amount of work is a lot.
The amount of work in GNSO is highly increasing due to the GNSO restructuring 
and the different steering commitees and working groups that council members 
participate in.
It could be good if constituencies recieve funds and they distribute these 
funds among their members.
If they want highly qualified people to volunteer their time to ICANN they 
should pay to all travel expenses.

What Olga expressed: GNSO should have same treatment like Board members in 
relation with travelling. GNSO is a lot of work and responsibility and we all 
volunteer our time.

What ICANN staff said:

Present ICANN Budget for travel 1,5 MUSD.
Today all ALAC is founded.
Some ccNSO members are founded.
Half GNSO members are founded.
GAC is asking for travel founds.
It could be helpful if GNSO prepares a draft document that justifies founding 
all council members (workload, volunteer time, etc)
It may be a unified position or different views of the same issue but all in a 
document produced by GNSO.
ICANN long term goal is to collect money to benefir larger community with its 
work.


Zahid, could you please add more detail into the last part of the conversation 
about keeping money from one year budget to the following year? I could not get 
the whole idea of this last part of the meeting.


Please those who were presen add other comments that perhaps I missed.

Next steps:

I could draft a new document taking these comments and using our previous 
agreed document about travel policy and then I send it to the drafting team 
list for your comments.
Then we should send it to GNSO list.

I will welcome your comments.
Regards
Olga