Re: [gnso-travel-dt] RE: Seoul meeting

["Anthony Harris" <harris@xxxxxxxxxxxxx>]

Dear Kevin,

I have consulted with the ISPCP, Business
and IPC Constituencies. Three people who
are stepping down from Council, but remain
engaged in the various restructuring groups,
would need travel funding assistance to be
able to attend the ICANN Seoul meeting:

Philip Shephard
Tony Harris
Tony Holmes (since will be on NomCom may only
                          need some hotel/per diem assistance?)

Kind regards

Tony Harris
  ----- Original Message ----- 
  From: Kevin Wilson 
  To: Olga Cavalli ; Doug Brent 
  Cc: gnso-travel-dt@xxxxxxxxx 
  Sent: Thursday, August 27, 2009 9:07 PM
  Subject: [gnso-travel-dt] RE: Seoul meeting


  Dear Olga and GNSO Travel Drafting Team,   

  I am aware that there may be more requests to accommodate the extra needs 
arising from the GNSO restructuring for travel support funding than was 
provided in the Travel Support Guidelines.  
http://www.icann.org/en/topics/travel-support/  Although we have in the past 
made midyear adjustments to the travel support under Board guidance (e.g., 
limited GAC travel funding in FY09), in general we are constrained by the 
Guidelines.   I suggest that, if the GNSO decides to request additional 
support, you submit the request and if the budget impact is small, we might be 
able to adjust support.  If the budget impact is significant, we would need to 
consider what process and approvals need to be pursued.

   

  Best regards


  Kevin
   

   

  From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of Olga 
Cavalli
  Sent: Thursday, August 27, 2009 1:53 PM
  To: Kevin Wilson; Doug Brent
  Cc: gnso-travel-dt@xxxxxxxxx
  Subject: Seoul meeting

   

  Dear Kevin,
  Perhaps you have been able to see the exchange of emails in this list.
  One question that has arised is that if it would be possible to allow some of 
the retiring GNSO Council members to participating in the Seoul meeting.
  We have not reached an agreement yet among the working team but I would like 
to ask you if, from the travel funds perspective, this is something somehow 
possible or not.
  I will appreciate your comments on this regard.
  Best regards and thanks
  Olga

  ---------- Forwarded message ----------
  From: Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
  Date: 2009/8/18
  Subject: Re: [gnso-travel-dt] RE: Travel drafting team - some ideas after the 
conference call
  To: Anthony Harris <harris@xxxxxxxxxxxxx>
  Cc: "Gomes, Chuck" <cgomes@xxxxxxxxxxxx>, gnso-travel-dt@xxxxxxxxx, Avri 
Doria <avri@xxxxxxx>, Robert Hoggarth <robert.hoggarth@xxxxxxxxx>


  Hi,
  Thanks Tony.
  Could it be a good idea for our team to informally contact Kevin and / or 
Doug and ask if there is any chance of having any extra funds for Seoul? Or we 
do already know that there are some? 
  regards
  Olga



  2009/8/18 Anthony Harris <harris@xxxxxxxxxxxxx>

     

    I agree that Olga has made a good suggestion.

     

    The magnitude of the GNSO overhaul activities and

    discussions, might appear to justify the initiative to

    fund some few retiring council members (yes, I am

    one of them), and as I recall it has always been

    the custom in ICANN for councillors to step down

    at the end of the Council face-to-face meeting in

    an ICANN event., not before.

     

    Tony Harris

      ----- Original Message ----- 

      From: Gomes, Chuck 

      To: Olga Cavalli ; gnso-travel-dt@xxxxxxxxx 

      Cc: Avri Doria ; Robert Hoggarth 

      Sent: Sunday, August 16, 2009 10:54 AM

      Subject: [gnso-travel-dt] RE: Travel drafting team - some ideas after the 
conference call

       

      Thanks Olga.  Regarding your suggestion "One idea could be to ask each 
constituency / stakeholder group about this", the RyC has started to work on 
this.

       

      Chuck

       


------------------------------------------------------------------------

        From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of 
Olga Cavalli
        Sent: Saturday, August 15, 2009 3:44 PM
        To: gnso-travel-dt@xxxxxxxxx
        Cc: Avri Doria; Gomes, Chuck; Robert Hoggarth
        Subject: Travel drafting team - some ideas after the conference call

        Hi,
        I hope you are doing well, I just finished listening to the conference 
call recording. As per Avri´s request I am sending some initial notes and ideas 
to share with you and see how to move forward.

        First let me summarize some comments made during the conference call:

        1- Reasons for allocating additional funding for former councilors:

          a.. As this is a particular meeting with changes in structure, 
continuity is pertinent for a small number of retiring councilors. 
          b.. Could be good helping incoming councillors with the assistance of 
former councilors. 
          c.. It is very helpful having more than one representative of a 
constituency in a face to face ICANN meeting. 

        2- Other ideas

          a.. New councilors could participate in conference calls prior to 
Seoul, if we know who they are. 
          b.. Could be good to have a clear understanding of how many would 
need this funding. 
          c.. There should be balance between limited funds and the need for 
participation. 
          d.. Constituencies usually deal with changes at the end of the year 
and these changes should not be a problem. 

        3- Reasons for not  allocating additional funds on former councilors 
attending meeting:

          a.. This is not a special situation for spending money on 
coordination. 

        I also used Rob´s document as a basis for a preliminary analysis of how 
many former councilors would need funding for Seoul.

        In reviewing the list I found 10 possible councilors that may not be 
present in the next meeting,( I excluded Noncom Appointees as their 
participation follows the normal noncom appointing rules, please tell me if 
this is a right assumption)

          a.. Commercial Stakeholder group: 6 six 
          b.. Registries: 1 one 
          c.. Registrars: 2 two 
          d.. NCUC: 1 one 

        I am attaching the file I drafted for reference.

        Some ideas on how to move forward:

        It could be convenient to determine how many former councilors should 
need funding for Seoul.

        One idea could be to ask each constituency / stakeholder group about 
this, specially taking in consideration that

         "constituencies usually deal with changes at the end of the year and 
these changes should not be a problem" 

        Once we have a clearer idea of how many people should need extra 
funding ,then we can ask ICANN Staff if this funding is feasible.



        Looking forward to receiving your comments.

        Best regards, have a nice weekend.

        Olga










        -- 
        Olga Cavalli, Dr. Ing.
        www.south-ssig.com.ar




  -- 
  Olga Cavalli, Dr. Ing.
  www.south-ssig.com.ar




  -- 
  Olga Cavalli, Dr. Ing.
  www.south-ssig.com.ar