RE: [gtld-council] new TLDs: Updated dates list

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Thanks Liz.  I think that item 4 may need to be modified some.  It says,
"Final Report will need to be with Council 7 days prior to the meeting
to vote on it -- release 1 September (Part A, Part B, draft RFP, draft
base contract and draft implementation plan) and meeting 7 September".
First of all the Council meeting is on 6 September, not 7 September.
(You may have the same problem I have had with the date format in the
action table; it looked like 7 September to me as well until I
remembered the format started with year first.)  Possible rewording:
"Final Report will need to be with Council 7 days prior to the meeting
to vote on it -- release 30 August (Part A, Part B, draft RFP, draft
base contract and draft implementation plan) and meeting 6 September"
 
Maybe I misunderstood on the call today, but I thought it was mentioned
that there would be a comment period before the Council vote.  Annex A
of the Bylaws, Section 9 reads as follows:
 
9. Public Comments to the Task Force Report or Initial Report 

        a. The public comment period will last for twenty (20) calendar
days after posting of the Task Force Report or Initial Report. Any
individual or organization may submit comments during the public comment
period, including any constituency that did not participate in the task
force. All comments shall be accompanied by the name of the author of
the comments, the author's relevant experience, and the author's
interest in the issue.

        b. At the end of the twenty (20) day period, the Staff Manager
will be responsible for reviewing the comments received and adding those
deemed appropriate for inclusion in the Staff Manager's reasonable
discretion to the Task Force Report or Initial Report (collectively, the
"Final Report"). The Staff Manager shall not be obligated to include all
comments made during the comment period, including each comment made by
any one individual or organization.

        c. The Staff Manager shall prepare the Final Report and submit
it to the Council chair within ten (10) calendar days after the end of
the public comment period.

This is somewhat confusing to me because the title says "Task Force
Report or Initial Report" and because part b refers to the Final Report.
We already had a comment period on the Initial Report.  Do we now need a
comment on the Task Force Report, the one that will be finalized on 10
August according to your schedule?  According to a and b, it appears
that we do need a 20-day comment period at this time. If that is
correct, then the report from the committee needs to be posted NLT 10
August so that the 20-day comment period ends NLT 30 August.  Assuming
that is accurate, then it appears to me that item 5 in your list also
needs to be adjusted:
 
It now reads, "That means we need to complete the final negotiations of
the Committee by, at the latest, 10 August."  If the committee does not
complete final negotiations until 10 August, it would probably be very
difficult for staff to finish the report and post it on 10 August, so
Committee negotiations would need to be complete at some point earlier
than 10 August.  I will leave it to you to determine the date.
 
I hope this makes sense.  Please correct me as needed.  But I want to
make sure that we fully comply with all requirements and that we avoid
any unnecessary delays.
 
Chuck Gomes
 
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________________________________

        From: owner-gtld-council@xxxxxxxxxxxxxx
[mailto:owner-gtld-council@xxxxxxxxxxxxxx] On Behalf Of Liz Williams
        Sent: Thursday, July 26, 2007 12:02 PM
        To: gtld-council@xxxxxxxxxxxxxx
        Subject: [gtld-council] new TLDs: Updated dates list
        
        
        Colleagues 

        Please find  below the list of dates I sent around during the
San Juan meetings which would have us meeting the deadlines required for
LA.

        I have added a few more in in italics from the meeting today.
If there are any amendments, do let me know. 

        ...

        If we are to have a Board Report ready for consideration at the
LA meeting then we, working backwards, need to:

        1. Have the Board Report ready and in the General Counsel's
hands 11 days prior to the 2 Nov Board meeting -- 22 October

        2. Internal sign off and final check 14 days prior to
preparation of Board Report -- 8 October

        3. 20 day public comment period on GNSO Council Final Report --
allowing time for inclusion of results in the Final Report say 30 days
-- 8 September public comment period needs to start. Public comments
will be included in the Board Report.

        4. Final Report will need to be with Council 7 days prior to the
meeting to vote on it -- release 1 September (Part A, Part B, draft RFP,
draft base contract and draft implementation plan) and meeting 7
September

        5. That means we need to complete the final negotiations of the
Committee by, at the latest, 10 August.

        6.  Release of draft Report with recommendations to Committee --
30 July
        
        
        7.  30 July - 7 August -- last call for amendments to the Report


        The first 4 dates are fixed in either the bylaws or the board
reporting guidelines.

        Kind regards.

        Liz

        .....................................................

        Liz Williams
        Senior Policy Counselor
        ICANN - Brussels
        +32 2 234 7874 tel
        +32 2 234 7848 fax
        +32 497 07 4243 mob