[alac] RE: Archiving comments received? (Proposal.)

["Denise Michel" <denisemichel@xxxxxxxxxxxxx>]

As noted on our website, comments sent to <forum@xxxxxxxxxxxxxx> are public.
When people start sending emails to this address they will be publicly
archived. (It seems this needs to be clarified/highlighted on the website??)
It would be useful if ALAC members could encourage organizations and
individuals in their region to use this list for public comments,
particularly for providing input on the pending issues highlighted on the
ALAC's website. (ICANN's technical support staff is working on setting-up an
indexed/sorted forum for the ALAC).

The address <alac-comments@xxxxxxxxx> is being used as a contact email for
the ALAC (and is forwarded to all ALAC members).  Messages to this list are
archived privately for future reference and recovery if needed. There are a
myriad of reasons people have for contacting the ALAC in a non-public
manner.  If the ALAC wants to explore other constructs for public and
private email lists, I'm sure Vittorio would add it to the committee's
"to-do list."  With proper notice, and support from ICANN's technical
support staff, all this could be changed.

Denise

>-----Original Message-----
>From: Thomas Roessler [mailto:roessler-mobile@xxxxxxxxxxxxxxxxxx]
>Sent: Monday, April 21, 2003 2:37 PM
>To: Denise Michel; alac@xxxxxxxxx
>Subject: Archiving comments received? (Proposal.)
>
>
>Denise,
>
>I'm starting to lose track of what kinds of comments are archived
>publicly, and what aren't.  As far as I see, we still don't have any
>publicly archived public comment submission address.  Is that
>correct?
>
>From experience in the DNSO (and GNSO), publicly archived comments
>are quite useful when you're actually interested in getting
>opinions, and keeping a clear record of opinions received.  It helps
>possible commenters to see what issues have already been raised by
>others, and it also encourages them since it provides for a specific
>way of, in fact, talking to the public.
>
>PROPOSAL: Unless I'm missing an existing archive of a public comment
>address, I'd hereby propose to archive everything sent to
>alac-comments, to make that archive public, and to use a separate
>address (like alac-comments-private) for private comments -- if
>these are needed at all.  (Which I, quite frankly, doubt.)
>
>(Setting up this kind of archive is a technical no-brainer.)
>
>Regards,
>--
>Thomas Roessler
><roessler-mobile@xxxxxxxxxxxxxxxxxx>