[bc-gnso] Announcement of agenda/program for Cartagena and notice regarding elections for Council Chair/V.Chair

[Marilyn Cade <marilynscade@xxxxxxxxxxx>]

ANNOUNCEMENT OF GNSO SCHEDULE AND FULL ICANN PROGRAM: VISIT THE LINKS BELOW. 
GNSO SCHEDULE: THIS LINK WILL PROVIDE YOU WITH ONLY THE GNSO SPECIFIC EVENTS 
BUT DOES INCLUDE IMPORTANT INFORMATION FOR YOU TO PLAN YOUR SAT/SUN AND TUESDAY
http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf
FULL PROGRAM -- SATURDAY THROUGH FRIDAY
http://cartagena39.icann.org/full-schedule
DEAR BC MEMBERS
Now that ICANN has finalized and posted the GNSO and full Cartagena program, 
the officers and councilors will be able to provide an annotated set of 
recommendations and requests for volunteers to cover different sessions during 
Cartagena meeting. 
In the meantime, three important announcements to stay tuned for:
House Meetings/Council Chair and V.Chair elections: The Council Chair elections 
are proceeding. Further to the input of the BC members on last week's call, the 
BC members support Stephane and do not support Olga as Chair of the Council. 
The Councilors vote on the Council chair should reflect the BC members input 
and discussion about their concerns about one candidate and support for 
another. Zahid was on the call for the full discussion by members. 
V.Chair discussions are continuing, as noted in the briefing email provided by 
the chair, earlier. A call will be held later this week or early next week with 
the CSG leadership and councilors from the CSG to discuss the V.Chair 
candidates and strategy. 
There will be a House meeting on Sat/Sun, which will focus on election 
processes for the Board seat. A separate House meeting will be held when there 
is critical mass of officers and councilors from both SGs.  BC members will be 
kept up to date on the developments of V.Chair candidates within the SG. 
During Cartagena, there will be a House discussion on this matter.  At this 
point, it is not clear if the election will take place on site for V.Chair. If 
so, the CSG BC reps will ensure an update to BC Members. On V. Chair, the 
procedures are yet to be agreed, and that is work in progress with the CSG 
leadership and NCSG leadership. 
Meetings and Contact details during Cartagena: please send an updated version 
of name, date of arrival/departure, hotel, and onsite mobile, along with your 
priority topics to info@xxxxxxxxxxxx
Donna will prepare a spreadsheet which only attendees will have, and which will 
allow us to reach each other. I am aware that a couple of folks have changed 
hotels so am asking that you just send to Donna. 
Once we get past the prep meeting, proposed for Dec. 1, at 10 a.m. EDT, we will 
no longer post any details of events or scheduling to the bc lists, but will 
start using meetings@xxxxxxxxxxxx for communications.  Policy discussions and 
notices about decisions or any remote participation consultations will be 
posted to the usual list, so that you will not miss the policy or issues 
discussions, but won't be receiving any notices that are for logistical 
coordination. 
IF you have not signed up for meetings@xxxxxxxxxxxx, please email Chris Chaplow 
to be added. 
AGENDA PLANNING/SCHEDULE TIPS: 
Members Discussion of Cartagena meeting: Dec. 1: 10 a.m.EDT/Bridge to be sent 
out separately.
In the meantime, I have provided some quick planning thoughts for your 
consideration: 
TUESDAY
 BREAKFAST: BC members in attendance are automatically included.  IF you are 
bringing a business guest/potential member, you must let me know so I can get 
them included. 
Usual time: 8-10:00 a.m.
I have added one potential agenda item: the importance of ICANN partnering with 
the CSG community regarding its role in the larger eco system of Internet 
/strengthening and improving ICANN's involvement with business.  IPC AND ISPCP 
will contribute additional topic. 
CSG Agenda is being finalized: I have proposed RAA/WHOIS and MAPO as CSG 
topics. IPC and ISPCP will contribute topics. We may have guest speakers from 
staff. The meeting is being coordinated by IPC. 
Lunch: BC ONLY:  The BC will provide a working lunch with a guest speaker. I 
have invited the new CTO, for a get acquainted session. This will not be a 
substantive discussion but a true get acquainted session.  You will be asked to 
talk about yourself, your company/organization, and why ICANN matters to 
you/your membership.  There will be other opportunities to do the issues thing. 
We are trying to first establish the kind of positive relationship we had with 
Doug Brent with Akrim. You must rsvp for that lunch. I have reserved lunch for 
20 at this point. 
If he cannot attend, I'll schedule a different senior ICANN staff person or two 
for that same purpose. 
The lunch is quick, and will be members only.  
BC Agenda for afternoon meeting:  If you have a topic you haven't contributed, 
please email to Chris Chaplow and Marilyn Cade. We will hear from the SSR 
working team among other topics of relevance to broader BC and ICANN, as well 
as GNSO policy and GNSO issues. A heavy percent of time will be policy /issues 
oriented. We will do some /as necessary administrative updates if essential. 
Remote access will be provided. The sessions will be transcribed and posted. 
Wednesday: BC Charter meeting : 1 hour: Members Only. Remote participation will 
be provided. This session will be a brief walk through of some improvements and 
clarification sections to the BC Charter. Draft language will be delivered 
'just in time'. [sorry, but that is life inside the BC right now]. We will 
discuss topical areas and potential language. We will not approve language in 
this discussion period. 
This session is proceeded by a NomComm lunch, so you will all find lunch with 
the NomComm, which will include our own Mike Roberts and Chris Martin, our two 
appointed reps to the NomComm. The BC will also have a 20 minute slot with our 
reps on Tuesday, and it is during that time slot that you will have the 
opportunity to offer your guidance to your BC reps on the NomComm. Chris and 
Mike are returning to the NC, and so will be quite familiar with the NC 
challenges. 
Note; we haven't had as much interaction with the NC as we would have liked in 
the past, and I am pleased that ICANN has provided reasonable funding so that 
the reps can travel to the ICANN meeting to be involved in the community during 
the meeting, not just after the meeting. 
Recognition of past officers: Stay tuned for the time slot for this recognition 
of past/retiring officers/councilors. 
Please review the agenda and program. We will be providing more information on 
the program once the ExComm meets on Friday to discuss the priorities. 
And, we will be looking for volunteers to cover meetings when there are 
multiple events at the same time. 
Marilyn Cade
BC Chair