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Re: [alac] Internal rules

  • To: "Vittorio Bertola" <vb@xxxxxxxxxxxxxx>
  • Subject: Re: [alac] Internal rules
  • From: "Jacqueline Morris" <jam@xxxxxxxxxxxxxxxxxxxx>
  • Date: Thu, 21 Dec 2006 08:20:56 -0400

On 12/21/06, Vittorio Bertola <vb@xxxxxxxxxxxxxx> wrote:
All,

now that Annette is back, I think that we can start the work on our
internal procedures for officer selection. I would like to settle the
matter in the next few weeks - I think it is better not to drag it too
near to the next round of elections.

Before preparing a first draft, I've listed some issues on which I would
like to poll you all, so that the first draft can already reflect the
consensus (if no suggestions come, I'll go by my own judgement and then
we'll start the discussion from it). Here they are:

1. Which positions are there? Chair, two Vice Chairs, liaisons to GNSO,
CCNSO, Board; then? Task force members? Should there be consensus / a
vote in the Committee to create / accept invitations to send someone in
a task force etc? Should all of these be elective / under the purview of
the Committee, or some of them be appointed by the Chair at own discretion?

2. When to vote? I've discovered a clause in the Bylaws that requires
the Board liaison to be appointed by end October. Do we want to align
everything with that? Or all other elections happen at the annual
meeting? (consequence of "when" is: do old or new members vote?)

Given that NomCom appointees are for 2 years, and they are only onboard at Dec meeting, we might not be able to include them as candidates if we vote earlier.


Should we keep vice Chairs separate and elect them later, as people might want
to serve depending on who is the Chair?

Yes

How much time do we want betweenclose of nominations and vote? (suggestion, one >week)

That sounds fine


3. Terms. One year? Two years? One for some, two for others?

Same issue with ALAC appointees - they are for 2 years - so I suggest that we have 1 year terms

Generallyspeaking, the liaisoning work requires some time to catch up, so two
years might be better (starting from the next term, so it's not about
current terms). And not getting into a situation like the one in Sao
Paulo each and every year might be an advantage. Also, should there be
the option of a recall vote at any time?

Recall vote is interesting - I think yes, but we'd have to have
criteria and apply them, we haven't been applying the ALAC min
participation rules - think we could apply recall rules?

4. Requirements. Should officers be ALAC members? Maybe just some core
positions, eg Chair and Vice Chairs? Other requirements, eg past ALAC
members?

5. Voting rules. I assume we might want to keep the ones agreed in Sao
Paulo, e.g. no proxies but remote vote in a reasonable time window,
secret ballots, simple majority, but at least 1/3 of the ALAC voting yes
to make the Chair. I guess we need a quorum, e.g. at least 2/3 of the
ALAC members casting votes (including abstentions). Suggestions?

That's fine.

6. Ties. In case of ties, do we want an immediate tie-break rule (in
Italy, custom is "the older of age wins") or do we want to revote?

Discuss and revote.

7. Black smoke. In case for any reason (no quorum, no candidates, maybe
a tie...) there's no valid result, what do we do? Reopen nominations and
revote in, say, two weeks?

Sounds good.

8. Nominations. Anything goes? Do we require nomination plus second? Do we accept nominations from outside, eg RALOs, or involve them in some way?

Not sure.

Also, do we want to add something about rules of order in general? eg
motions, agenda setting etc?

That would be good - I would like agendas and supporting documents at
least 1 week before meetings, teleconferences etc.

Thanks,
--
vb.             [Vittorio Bertola - v.bertola [a] bertola.eu.org]<-----
http://bertola.eu.org/  <- Prima o poi...



--
Jacqueline Morris
www.carnivalondenet.com
T&T Music and videos online



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