[gnso-dow123] REMINDER: suggested revisions for recommendation #2
<HTML><BODY style="word-wrap: break-word; -khtml-nbsp-mode: space; -khtml-line-break: after-white-space; ">Fellow Task Force Members:<DIV><BR class="khtml-block-placeholder"></DIV><DIV>Please take the opportunity to review the attached recommendation and procedure for resolving conflicts with national laws. If you have suggested revisions, please submit them as soon as possible (today ideally, but in any case no later than tomorrow) so that the other members of the task force has an opportunity to consider them prior to sending the recommendation to constituencies for their consideration and comment.</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>Jordyn</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV></DIV></BODY></HTML> Attachment:
Policy and Advice_ Draft.doc <HTML><BODY style="word-wrap: break-word; -khtml-nbsp-mode: space; -khtml-line-break: after-white-space; "><DIV></DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">--------------------- Policy/Advice Recommendation 2 on Conflict of National Laws</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">Preamble:</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">Task Force 2 spent over a year collecting data and working on the conflict between a registrar/registry’s legal obligations under privacy laws and their contractual obligations to ICANN. Its report included the statement: “The Task Force believes that there is an ongoing risk of conflict between a registrar’s or registry’s legal obligations under local privacy laws and their contractual obligations to ICANN. TF2 Report, Section 2.3, <A href="http://www.gnso.icann.org/issues/whois-privacy/Whois-tf2-preliminary.html";>http://www.gnso.icann.org/issues/whois-privacy/Whois-tf2-preliminary.html</A>.</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">By vote of the Task Force, now merged, on May 24, 2005, the work of Task Force 2 is hereby divided into a recommendation for “consensus policy” accompanied by “well-developed advice for a procedure.”</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">I. Task Force Policy for WHOIS Conflicts with Privacy Law</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">CONSENSUS POLICY RECOMMENDATION</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">In order to facilitate reconciliation of any conflicts between local/national mandatory privacy laws or regulations and applicable provisions of the ICANN contract regarding the collection, display and distribution of personal data via Whois, ICANN should:</SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">1. Develop and publicly document a procedure for dealing with the situation in which a registrar or registry can credibly demonstrate that it is legally prevented by local/national privacy laws or regulations from fully complying with applicable provisions of its ICANN contract regarding the collection, display and distribution of personal data via WHOIS. </SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">2. Create goals for the procedure which include: </SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">a. Ensuring that ICANN staff is informed of a conflict at the earliest appropriate juncture;</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">b. Resolving the conflict, if possible, in a manner conducive to stability and uniformity of the Whois system;</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">c. Providing a mechanism for the recognition, in appropriate circumstances where the conflict cannot be otherwise resolved, of an exception to contractual obligations with regard to collection, display and distribution of personally identifiable data via Whois; and</SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">d. Preserving sufficient flexibility for ICANN staff to respond to particular factual situations as they arise.</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">II. Text of Recommended Procedure</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">WELL-DEVELOPED ADVICE ON A PROCEDURE FOR HANDLING WHOIS CONFLICTS WITH PRIVACY LAW </SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">Based on extensive research and negotiation among Task Force 2 together with the merged Task Force and ICANN staff, the following procedure for handling the policy recommendation set out in Section I above is set out as a Recommended</SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">Step-by-Step Procedure for Resolution of WHOIS Conflicts with Privacy Law. We encourage ICANN staff to use this Recommended Procedure as a starting point for developing the procedure called for in the Consensus Policy Recommendation above.</SPAN></FONT><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;"> </SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal Arial; min-height: 11px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial" size="2"><SPAN class="Apple-style-span" style="font-size: 10px;">[NOTE: Full Document Attached. This is only the first part of the document. Please see the Word file attached for the full text of Section II with the proposed revisions from our earlier work and discussion.]</SPAN></FONT></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><BR class="khtml-block-placeholder"></DIV></BODY></HTML> |