Re: [gnso-et] Suggested agenda for ET call next week

[Gisella Gruber-White <Gisella.Gruber-White@xxxxxxxxx>]

Dear Caroline

The Doodle will be going out shortly ?C apologies for the delay but this is due 
to scheduling challenges.

Thank you
Kind regards
Gisella


On 25/02/2010 18:12, "Caroline Greer" <cgreer@xxxxxxxxx> wrote:

All,

Below is a suggested agenda for our ET call next Monday / Tuesday [Glen, could 
you send through the doodle as soon as you can please? Thanks!].

I have tried to capture some of the questions / issues that we have been 
throwing around by email as well as some additional questions of my own. 
However, please feel free to suggest other items that you think we should 
discuss and indeed start chipping in with any thoughts by email if people find 
this helpful.

I may be offline for a good part of tomorrow but will check in periodically 
and/or over the weekend.

Thanks,

Caroline.


AGENDA

*       Quick review of timing / process:

→ Application period closes 7th March

→ Schedule an ET call (maybe 2?) for ICANN week? [Need to plug in dates / times 
now as schedules fill up]

→ ET to provide an update report to Council NLT 14th March, esp. as regards the 
open slots. [Is anyone attending Nairobi available to give an update to the  
Council during th e week - is this needed Chuck?]

→ Constituency Day at ICANN is 9th March. SGs encouraged to discuss / endorse 
their candidates with final confirmation, if extra time is needed, to be sent 
to  ET  reps by 14th March.

→ Special Council meeting is 15th or 16th March? [TBC]

→ Communication to Janis / Peter - when?

*       Review process ?C issues / questions:


1.      What happens in the case of any incomplete applications? Are / should 
applicants be given a short window chance to amend?

2.      Does the ET allocate ‘homeless’ applicants to slots, where possible, or 
is this something that the Council needs to be involved in?

3.      How do we go about reviewing the applications?

           → Do we need to have any sort of discussion on applicants endorsed 
by the SGs or do we just jump straight to the 2 open slots?

            → Do all ET members review all applications or do we divide and 
conquer and present to each other?

            → Do we attempt to (1) prioritize all evaluation criteria (2) 
identify top 2 or 3 criteria that we all agree to be super important (3) take a 
holistic big picture

                 approach to evaluation and rank accordingly? (4) throw out our 
individual ‘top picks’ straight away to see if there is any consensus from the 
get-go?

            → How and when do we plug in the diversity criteria?

            → What are we trying to do - reach consensus on applicants, provide 
options / slates / recommendations to Council, or provide a summary report on 
each

                 candidate and their strengths / weaknesses and let Council 
decide?