RE: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December

["Ron Andruff" <randruff@xxxxxxxxxxxxxxx>]

Thanks to Thomas and Avri for this excellent sub-committee work.  

 

With the holidays upon us, Julie, can you kindly recirculate this
information one week before our next call to be sure that is fresh in
everyone's minds?  Thank you in advance.

 

Kind regards,

 

RA

 

Ron Andruff

RNA Partners

 <http://www.rnapartners.com> www.rnapartners.com 

 

From: owner-gnso-improvem-impl-sc@xxxxxxxxx
[mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Thomas Rickert
Sent: Tuesday, December 17, 2013 13:48
To: Julie Hedlund
Cc: gnso-improvem-impl-sc@xxxxxxxxx
Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December
Importance: High

 

All,

thanks to Avri for sending her ideas on the subject we have been tasked with
(item no. 3.) 

 

Please find below my 5 cent on the e-mail voting topic based on her
thoughts:

 

1. Generally, those Councillors that are present in physical or remote
meetings should vote. Where a Councillor cannot participate in a meeting, a
proxy or an alternate should be appointed. 

 

2. Submitting votes by e-mail voting should be the exception.

 

3. E-Mail voting can be allowed at the GNSO Council Chair's discretion both
for individuals as well as for the whole Council. 

 

4. The GNSO Council Chair shall only grant the possibility to vote by e-mail


 

a) to individual Councillors if the Councillor has attended the discussion
on the motion and was unable to participate in the vote. 

 

b) to the Council as a whole subject to the following conditions, which must
be present cumulatively:

 

- the motion to be voted on has been sufficiently discussed by the Council
and no further discussion was asked for by one or more Councillors

- conducting the vote at the next scheduled meeting of the Council would
prevent that progress is made which is regarded important by the Council

 

5. The GNSO Council Chair will send the motion and the time frame for
submitting votes to the GNSO Council mailing list with at least 48 hours
notice on week days. 

 

6. E-mails containing votes shall be sent to the GNSO Secretariat with a
subject specifying the motion as previously announced by the GNSO
Secretariat to the GNSO Council mailing list. E-mails containing votes must
not be sent to the GNSO Council mailing list to prevent strategic voting. 

 

7. The GNSO Secretariat shall ensure that e-mail votes received are
authentic either by confirming the vote with the respective Councillor
through a communication channel other than e-mail or via means of digital
signature of the e-mail containing the vote.

 

8. The GNSO Secretariat will publish the results of the vote as soon as
practically possible after expiry of the voting deadline or the completion
of the vote, whichever is earlier. 

 

Thanks,

Thomas

 

 

Am 03.12.2013 um 22:08 schrieb Julie Hedlund <julie.hedlund@xxxxxxxxx
<mailto:julie.hedlund@xxxxxxxxx> >:





Dear SCI members,

 

Please see the actions from the meeting on 03 December 2013. Our next
meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00
EST,  20:00 London, 21:00 CET - a separate notice will be sent with
teleconference information).  As agreed in Buenos Aires the SCI will revert
to a 2-week schedule when it has outstanding items, although to avoid the
New Year holiday the meeting following 17 December will be on 07 January.

 

Best regards,

Julie

 

Julie Hedlund, Policy Director

 

1.  Working Group Self-Assessment:  Mikey O'Conner and Ron Andruff will
enage Ken to draft a message for Mikey to send to the WG to retake the
survey and set a deadline for 2 weeks (17 December).  Julie Hedlund will
send the summary of the previous survey to the SCI list (done).

 

2  Re-Submitting a Motion: Greg Shatan will re-write B Limitations and
Exceptions #4 to change "tabled" to "deferred" and make other adjustments as
discussed.  SCI members will send the revised language to their
constituencies to get feedback by a 2-week deadline (17 December).  Continue
discussion on whether "consent" is needed before "agenda" in item A Rule,
#3.

 

3.  Voting by Email:  Avri Doria and Thomas Rickert will work on an
approach.

 

4.  Waiver/Exception to GNSO Operating Procedures:  Continue discussion on
the next call and on the list.

 

5.  AOB: Next meeting is 17 December and the SCI will move back to a 2-week
schedule when it has outstanding items (excepting meetings that fall on
holidays).