RE: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December

["Shatan, Gregory S." <GShatan@xxxxxxxxxxxxx>]

I will be joining the call but I will be late.

Greg Shatan


Gregory S. Shatan
Deputy Chair | Tech Transactions Group
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From: owner-gnso-improvem-impl-sc@xxxxxxxxx 
[mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Thomas Rickert
Sent: Tuesday, December 17, 2013 1:48 PM
To: Julie Hedlund
Cc: gnso-improvem-impl-sc@xxxxxxxxx
Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December
Importance: High

All,
thanks to Avri for sending her ideas on the subject we have been tasked with 
(item no. 3.)

Please find below my 5 cent on the e-mail voting topic based on her thoughts:

1. Generally, those Councillors that are present in physical or remote meetings 
should vote. Where a Councillor cannot participate in a meeting, a proxy or an 
alternate should be appointed.

2. Submitting votes by e-mail voting should be the exception.

3. E-Mail voting can be allowed at the GNSO Council Chair's discretion both for 
individuals as well as for the whole Council.

4. The GNSO Council Chair shall only grant the possibility to vote by e-mail

a) to individual Councillors if the Councillor has attended the discussion on 
the motion and was unable to participate in the vote.

b) to the Council as a whole subject to the following conditions, which must be 
present cumulatively:

- the motion to be voted on has been sufficiently discussed by the Council and 
no further discussion was asked for by one or more Councillors
- conducting the vote at the next scheduled meeting of the Council would 
prevent that progress is made which is regarded important by the Council

5. The GNSO Council Chair will send the motion and the time frame for 
submitting votes to the GNSO Council mailing list with at least 48 hours notice 
on week days.

6. E-mails containing votes shall be sent to the GNSO Secretariat with a 
subject specifying the motion as previously announced by the GNSO Secretariat 
to the GNSO Council mailing list. E-mails containing votes must not be sent to 
the GNSO Council mailing list to prevent strategic voting.

7. The GNSO Secretariat shall ensure that e-mail votes received are authentic 
either by confirming the vote with the respective Councillor through a 
communication channel other than e-mail or via means of digital signature of 
the e-mail containing the vote.

8. The GNSO Secretariat will publish the results of the vote as soon as 
practically possible after expiry of the voting deadline or the completion of 
the vote, whichever is earlier.

Thanks,
Thomas


Am 03.12.2013 um 22:08 schrieb Julie Hedlund 
<julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>:


Dear SCI members,

Please see the actions from the meeting on 03 December 2013. Our next meeting 
is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST,  
20:00 London, 21:00 CET — a separate notice will be sent with teleconference 
information).  As agreed in Buenos Aires the SCI will revert to a 2-week 
schedule when it has outstanding items, although to avoid the New Year holiday 
the meeting following 17 December will be on 07 January.

Best regards,
Julie

Julie Hedlund, Policy Director

1.  Working Group Self-Assessment:  Mikey O'Conner and Ron Andruff will enage 
Ken to draft a message for Mikey to send to the WG to retake the survey and set 
a deadline for 2 weeks (17 December).  Julie Hedlund will send the summary of 
the previous survey to the SCI list (done).

2  Re-Submitting a Motion: Greg Shatan will re-write B Limitations and 
Exceptions #4 to change "tabled" to "deferred" and make other adjustments as 
discussed.  SCI members will send the revised language to their constituencies 
to get feedback by a 2-week deadline (17 December).  Continue discussion on 
whether "consent" is needed before "agenda" in item A Rule, #3.

3.  Voting by Email:  Avri Doria and Thomas Rickert will work on an approach.

4.  Waiver/Exception to GNSO Operating Procedures:  Continue discussion on the 
next call and on the list.

5.  AOB: Next meeting is 17 December and the SCI will move back to a 2-week 
schedule when it has outstanding items (excepting meetings that fall on 
holidays).




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