[gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

[Amr Elsadr <aelsadr@xxxxxxxxxxx>]

Hi,

Just thought that it’d be interesting for folks here to know that one of our 
recent projects is being put to use. :)

Thanks.

Amr

Begin forwarded message:

> From: Glen de Saint Géry <Glen@xxxxxxxxx>
> Subject: [council] Notification of voting outside a Council meeting: Council 
> reply comment Nominating Committee Recommendations from the Board Working 
> Group
> Date: December 17, 2014 at 9:28:01 PM GMT+1
> To: Council GNSO <council@xxxxxxxxxxxxxx>
> 
> Dear Councillors
>  
> The Council approved at the meeting on 11 December 2014, Voting Outside a 
> Meeting, as described in Section 4.10  in the revised GNSO Operating 
> Procedures for the Council’s reply comment on the Nominating Committee 
> Recommendations from the Board Working Group.
> 
> The proposed timeline for this vote is:
>  
> 1.      31 December 2014 23:59 UTC Final Council reply comment on the 
> Nominating Committee Recommendations from the Board Working Group submitted 
> to the Council mailing list.
> Tony Holmes to hold the pen on refining the comment up to 31 December 2014.
> 
> 2.      Voting by electronic ballot: 
> Voting Opens Saturday, 3 January 2015 
> 
> Voting Closes on Tuesday 6 January 2015 at 23:59 UTC.
> If you foresee any connectivity issues during this period, please let me know 
> so that alternate arrangements can be made.
> 
> 3.      9 January 2015 Comments submitted to the public comment forum
> 
> 4.      All Council members, except the non-voting Nominating Committee 
> Appointee are eligible to vote.
>  
> 4. 10. 2 Determination; Notice. Voting outside a meeting may only occur when 
> all of the following conditions are met:
> a.      The GNSO Chair determines, after discussion with Council members, 
> that the issue will have been adequately discussed and sufficient time given 
> to each Stakeholder Group and Constituency to consider the issue by the time 
> the vote is called;
>       b.   The GNSO Chair determines, after discussion with Council members, 
> that the Council’s regular meeting schedule would make it difficult to 
> resolve the issue without scheduling an extra meeting and this would be 
> impractical in light of the circumstances at that time;
>      c.     No Councilor objects to the vote being taken outside a regularly 
> scheduled Council meeting; and
>     d.     The GNSO Chair provides at least seven (7) calendar days’ advance 
> notice of the vote, along with notice of the beginning and ending day and 
> hour of the voting period (in UTC), which period shall not be less than four 
> (4) calendar days.
>  
> 
> 4. 10.3.1 Guidelines for Voting Outside a Meeting
> As with votes taken during a regularly scheduled GNSO Council meeting, all 
> votes taken outside a meeting will:
> a. Be open (i.e., not by secret ballot);
> b. Allow for the inclusion of voting statements in accordance with Section 
> 4.3.2 of these Operating Procedures; and
> c. Have their outcomes published and recorded, with accompanying voter 
> statements, if any, as minutes for purposes of formal record keeping. These 
> items
> are to be prepared and approved in accordance with Section 3.5 of these 
> Operating Procedures, except that the relevant time period shall commence 
> with the ending of the voting period.
> 4.10.3.2 Voting outside a meeting should normally be by electronic means. 
> Methods used to transmit and record votes taken outside of meetings shall be 
> authenticated and verifiable using the same criteria and applying the same 
> standards as those used for absentee ballots under Section 4.4.3 of these 
> Operating Procedures.
> 
> Please let me know if you have any questions.
> Thank you.
> Kind regards,
>  
> Glen
>  
> Glen de Saint Géry
> GNSO Secretariat
> gnso.secretariat@xxxxxxxxxxxxxx
> http://gnso.icann.org