RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

["Ron Andruff" <randruff@xxxxxxxxxxxxxxx>]

Thanks for posting this, Amr.  Indeed, it is nice to see things go from
start to finish to implementation – as long as that can sometimes take! ;o)

 

Well done all!

 

And a very Merry Happy Christmas New Year to all those celebrating the
holidays!

 

RA

 

Ron Andruff

ONR Consulting, Inc.

 <http://www.ICANNSherpa.com> www.ICANNSherpa.com  

 

From: owner-gnso-improvem-impl-sc@xxxxxxxxx
[mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Amr Elsadr
Sent: Wednesday, December 17, 2014 16:05
To: <gnso-improvem-impl-sc@xxxxxxxxx>
Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

 

Hi,

 

Just thought that it’d be interesting for folks here to know that one of our
recent projects is being put to use. :)

 

Thanks.

 

Amr

 

Begin forwarded message:





From: Glen de Saint Géry <Glen@xxxxxxxxx <mailto:Glen@xxxxxxxxx> >

Subject: [council] Notification of voting outside a Council meeting: Council
reply comment Nominating Committee Recommendations from the Board Working
Group

Date: December 17, 2014 at 9:28:01 PM GMT+1

To: Council GNSO <council@xxxxxxxxxxxxxx <mailto:council@xxxxxxxxxxxxxx> >

 

Dear Councillors

 

The Council approved at the meeting on 11 December 2014, Voting Outside a
Meeting, as described in Section 4.10  in the revised
<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> GNSO
Operating Procedures for the Council’s reply comment on the Nominating
Committee Recommendations from the Board Working Group.

The proposed timeline for this vote is:

 

1.      31 December 2014 23:59 UTC Final Council reply comment on the
Nominating Committee Recommendations from the Board Working Group submitted
to the Council mailing list.
Tony Holmes to hold the pen on refining the
<http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendati
ons-02dec14-en.pdf> comment up to 31 December 2014.

2.      Voting by electronic ballot: 
Voting Opens Saturday, 3 January 2015 

Voting Closes on Tuesday 6 January 2015 at 23:59 UTC.
If you foresee any connectivity issues during this period, please let me
know so that alternate arrangements can be made.

3.      9 January 2015 Comments submitted to the public comment
<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en> forum

4.      All Council members, except the non-voting Nominating Committee
Appointee are eligible to vote.

 

 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 4. 10. 2
Determination; Notice. Voting outside a meeting may only occur when all of
the following conditions are met:

a.      The GNSO Chair determines, after discussion with Council members,
that the issue will have been adequately discussed and sufficient time given
to each Stakeholder Group and Constituency to consider the issue by the time
the vote is called;

      b.   The GNSO Chair determines, after discussion with Council members,
that the Council’s regular meeting schedule would make it difficult to
resolve the issue without scheduling an extra meeting and this would be
impractical in light of the circumstances at that time;

     c.     No Councilor objects to the vote being taken outside a regularly
scheduled Council meeting; and

    d.     The GNSO Chair provides at least seven (7) calendar days’ advance
notice of the vote, along with notice of the beginning and ending day and
hour of the voting period (in UTC), which period shall not be less than four
(4) calendar days.

 

 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 4. 10.3.1
Guidelines for Voting Outside a Meeting

As with votes taken during a regularly scheduled GNSO Council meeting, all
votes taken outside a meeting will:

a. Be open (i.e., not by secret ballot);

b. Allow for the inclusion of voting statements in accordance with Section
4.3.2 of these Operating Procedures; and

c. Have their outcomes published and recorded, with accompanying voter
statements, if any, as minutes for purposes of formal record keeping. These
items

are to be prepared and approved in accordance with Section 3.5 of these
Operating Procedures, except that the relevant time period shall commence
with the ending of the voting period.

4.10.3.2 Voting outside a meeting should normally be by electronic means.
Methods used to transmit and record votes taken outside of meetings shall be
authenticated and verifiable using the same criteria and applying the same
standards as those used for absentee ballots under Section 4.4.3 of these
Operating Procedures.

Please let me know if you have any questions.

Thank you.

Kind regards,

 

Glen

 

Glen de Saint Géry
GNSO Secretariat
 <mailto:gnso.secretariat@xxxxxxxxxxxxxx> gnso.secretariat@xxxxxxxxxxxxxx
 <http://gnso.icann.org/> http://gnso.icann.org