Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
Hello everyone, In addition to Julie¹s notes it may be useful to bear in mind,for workload purposes, the amount of work and current focus on the IANA stewardship transition and accountability (e.g. many GNSO Councilors and community members are involved in one or both of the cross community working groups and the upcoming deadline of end-January for the names community¹s proposal to be submitted to the IANA Coordination Group) as well as the fact that we are currently awaiting Westlake Governance¹s first report on the GNSO review (expected in January 2015). The upcoming Singapore meeting is also going to largely focus on the transition and accountability discussions, with consequently fewer session slots available for individual WG or committee meetings. The SCI may therefore want to consider these factors in its evaluation of whether, when and what might be the most helpful to furthering the GNSO¹s work for 2015. Cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong@xxxxxxxxx From: Julie Hedlund <julie.hedlund@xxxxxxxxx> Date: Friday, 19 December 2014 08:09 To: "Aikman-Scalese, Anne" <AAikman@xxxxxxxxxx>, 'Amr Elsadr' <aelsadr@xxxxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx> Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group > Hi Anne, > > I've attached Ron's slides from LA. Please also see the wiki on the Work > Completed/In Progress at: > https://community.icann.org/pages/viewpage.action?pageId=49350790. Staff will > update it to reflect the items recently approved by the Council. > > If the SCI wants to give the Council time to consider a letter at their > meeting on the 15th as a courtesy you might want to have it to the Council by > January 5th, which is the deadline for motions and documents. However, this > may not be possible since it wouldn't allow time for SCI members to discuss a > letter during a call, and members also are likely to be out during the next > two weeks for holidays so they may not be able to make much progress on the > list. In addition, the ICANN offices are closed beginning at Noon on 24 > December through Friday, 2 January 2015. They will reopen on 5 January. We > can certainly schedule a meeting at the usual time on the 6th to kick things > off. Let us know if you would like us to schedule a meeting on the 6th. > > Best regards, > Julie > > Julie Hedlund, Director, SSAC Support > > From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx> > Date: Thursday, December 18, 2014 6:38 PM > To: 'Amr Elsadr' <aelsadr@xxxxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" > <gnso-improvem-impl-sc@xxxxxxxxx> > Cc: Julie Hedlund <julie.hedlund@xxxxxxxxx> > Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting > outside a Council meeting: Council reply comment Nominating Committee > Recommendations from the Board Working Group > >> Thanks Amr. This new provision looks quite useful in these circumstances. >> Nice to know. >> >> I¹ll be out of the office all next week but am looking at the correspondence >> between you and Greg. >> >> Ron and Julie, could the two of you recap the projects Ron presented to >> Council as possibilities for SCI work during the meeting in LA? If possible >> I would appreciate receiving a copy of Ron¹s slides. >> >> Finally, Julie, does it make sense for us to schedule the first SCI call to >> review a draft letter to Council on January 13 or does it need to be January >> 6? >> >> Thank you, >> Anne >> >> Anne E. Aikman-Scalese, Of Counsel >> Lewis Roca Rothgerber LLP | >> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 >> (T) 520.629.4428 | (F) 520.879.4725 >> AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/> >> >> >> >> >> From: owner-gnso-improvem-impl-sc@xxxxxxxxx >> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Amr Elsadr >> Sent: Wednesday, December 17, 2014 2:05 PM >> To: <gnso-improvem-impl-sc@xxxxxxxxx> >> Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >> outside a Council meeting: Council reply comment Nominating Committee >> Recommendations from the Board Working Group >> >> Hi, >> >> >> >> Just thought that it¹d be interesting for folks here to know that one of our >> recent projects is being put to use. :) >> >> >> >> Thanks. >> >> >> >> Amr >> >> >> >> Begin forwarded message: >> >> >> From: Glen de Saint Géry <Glen@xxxxxxxxx> >> >> Subject: [council] Notification of voting outside a Council meeting: Council >> reply comment Nominating Committee Recommendations from the Board Working >> Group >> >> Date: December 17, 2014 at 9:28:01 PM GMT+1 >> >> To: Council GNSO <council@xxxxxxxxxxxxxx> >> >> >> Dear Councillors >> >> >> >> The Council approved at the meeting on 11 December 2014, Voting Outside a >> Meeting, as described in Section 4.10 in the revised GNSO Operating >> Procedures <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >> for the Council¹s reply comment on the Nominating Committee Recommendations >> from the Board Working Group. >> >> The proposed timeline for this vote is: >> >> >> 1. 31 December 2014 23:59 UTC Final Council reply comment on the >> Nominating Committee Recommendations from the Board Working Group submitted >> to the Council mailing list. >> Tony Holmes to hold the pen on refining the comment >> <http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendatio >> ns-02dec14-en.pdf> up to 31 December 2014. >> >> 2. Voting by electronic ballot: >> Voting Opens Saturday, 3 January 2015 >> >> Voting Closes on Tuesday 6 January 2015 at 23:59 UTC. >> If you foresee any connectivity issues during this period, please let me know >> so that alternate arrangements can be made. >> >> 3. 9 January 2015 Comments submitted to the public comment forum >> <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en> >> >> 4. All Council members, except the non-voting Nominating Committee >> Appointee are eligible to vote. >> >> >> >> 4. 10. 2 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >> Determination; Notice. Voting outside a meeting may only occur when all of >> the following conditions are met: >> >> a. The GNSO Chair determines, after discussion with Council members, >> that the issue will have been adequately discussed and sufficient time given >> to each Stakeholder Group and Constituency to consider the issue by the time >> the vote is called; >> >> b. The GNSO Chair determines, after discussion with Council members, >> that the Council¹s regular meeting schedule would make it difficult to >> resolve the issue without scheduling an extra meeting and this would be >> impractical in light of the circumstances at that time; >> >> c. No Councilor objects to the vote being taken outside a regularly >> scheduled Council meeting; and >> >> d. The GNSO Chair provides at least seven (7) calendar days¹ advance >> notice of the vote, along with notice of the beginning and ending day and >> hour of the voting period (in UTC), which period shall not be less than four >> (4) calendar days. >> >> >> 4. 10.3.1 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >> Guidelines for Voting Outside a Meeting >> >> As with votes taken during a regularly scheduled GNSO Council meeting, all >> votes taken outside a meeting will: >> >> a. Be open (i.e., not by secret ballot); >> >> b. Allow for the inclusion of voting statements in accordance with Section >> 4.3.2 of these Operating Procedures; and >> >> c. Have their outcomes published and recorded, with accompanying voter >> statements, if any, as minutes for purposes of formal record keeping. These >> items >> >> are to be prepared and approved in accordance with Section 3.5 of these >> Operating Procedures, except that the relevant time period shall commence >> with the ending of the voting period. >> >> 4.10.3.2 Voting outside a meeting should normally be by electronic means. >> Methods used to transmit and record votes taken outside of meetings shall be >> authenticated and verifiable using the same criteria and applying the same >> standards as those used for absentee ballots under Section 4.4.3 of these >> Operating Procedures. >> >> Please let me know if you have any questions. >> >> Thank you. >> >> Kind regards, >> >> >> >> Glen >> >> >> >> Glen de Saint Géry >> GNSO Secretariat >> gnso.secretariat@xxxxxxxxxxxxxx <mailto:gnso.secretariat@xxxxxxxxxxxxxx> >> http://gnso.icann.org <http://gnso.icann.org/> >> >> >> >> >> This message and any attachments are intended only for the use of the >> individual or entity to which they are addressed. If the reader of this >> message or an attachment is not the intended recipient or the employee or >> agent responsible for delivering the message or attachment to the intended >> recipient you are hereby notified that any dissemination, distribution or >> copying of this message or any attachment is strictly prohibited. If you have >> received this communication in error, please notify us immediately by >> replying to the sender. The information transmitted in this message and any >> attachments may be privileged, is intended only for the personal and >> confidential use of the intended recipients, and is covered by the Electronic >> Communications Privacy Act, 18 U.S.C. §2510-2521. >> Attachment:
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