RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

["Aikman-Scalese, Anne" <AAikman@xxxxxxxxxx>]

SCI members and Julie,

My goal would be for SCI to have a letter to GNSO composed in time for Avri to 
present it in Singapore GNSO working sessions as a menu of items which GNSO 
Council could choose from to provide assignments to SCI.  My question is 
whether a January 13 call would be sufficient time for SCI to have a discussion 
leading to preparation of the letter to Council based on projects we have 
considered in the past and that Ron and Greg have outlined.

I do not think that SCI work should stop due to the IANA transition issues.  
One question might be how SCI can best help GNSO in addressing these issues.  
For example, if SCI reviews PDP consensus levels on a more thorough basis than 
previously examined, would that improve ICANN Accountability as it relates to 
the transition?  Do these consensus levels or any other aspect of the PDP 
process have a significant impact on accountability?

So from my point of view,

Question 1 is:  Can we schedule a call as late as January 13 and still get Avri 
15 minutes on the GNSO Council schedule to discuss SCI direction for 2015?

Question 2:  What work is within SCI's Charter that will assist Council the 
most in relation to the IANA transition and overall ICANN Accountability?

I would propose to discuss these questions in a January 13 call to be scheduled 
by Julie.  As to whether we can get on the Council schedule in working sessions 
in Singapore for this purpose, I think we need to rely on Avri and Glen for 
that purpose.  Avri, your thoughts?

Anne

[cid:image001.gif@01D0242B.4A281980]

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP |

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx> | 
www.LRRLaw.com<http://www.lrrlaw.com/>








From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx]
Sent: Thursday, December 18, 2014 5:09 PM
To: Aikman-Scalese, Anne; 'Amr Elsadr'; <gnso-improvem-impl-sc@xxxxxxxxx>
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Hi Anne,

I've attached Ron's slides from LA.  Please also see the wiki on the Work 
Completed/In Progress at: 
https://community.icann.org/pages/viewpage.action?pageId=49350790.  Staff will 
update it to reflect the items recently approved by the Council.

If the SCI wants to give the Council time to consider a letter at their meeting 
on the 15th as a courtesy you might want to have it to the Council by January 
5th, which is the deadline for motions and documents.  However, this may not be 
possible since it wouldn't allow time for SCI members to discuss a letter 
during a call, and members also are likely to be out during the next two weeks 
for holidays so they may not be able to make much progress on the list.  In 
addition, the ICANN offices are closed beginning at Noon on 24 December through 
Friday, 2 January 2015.  They will reopen on 5 January. We can certainly 
schedule a meeting at the usual time on the 6th to kick things off.  Let us 
know if you would like us to schedule a meeting on the 6th.

Best regards,
Julie

Julie Hedlund, Director, SSAC Support

From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx>>
Date: Thursday, December 18, 2014 6:38 PM
To: 'Amr Elsadr' <aelsadr@xxxxxxxxxxx<mailto:aelsadr@xxxxxxxxxxx>>, 
"<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Thanks Amr.   This new provision looks quite useful in these circumstances.  
Nice to know.

I'll be out of the office all next week but am looking at the correspondence 
between you and Greg.

Ron and Julie, could the two of you recap the projects Ron presented to Council 
as possibilities for SCI work during the meeting in LA?  If possible I would 
appreciate receiving a copy of Ron's slides.

Finally, Julie, does it make sense for us to schedule the first SCI call to 
review a draft letter to Council on January 13 or does it need to be January 6?

Thank you,
Anne

[cid:image001.gif@01D0242B.4A281980]

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP |

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx> | 
www.LRRLaw.com<http://www.lrrlaw.com/>








From: 
owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>
 [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Amr Elsadr
Sent: Wednesday, December 17, 2014 2:05 PM
To: <gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside 
a Council meeting: Council reply comment Nominating Committee Recommendations 
from the Board Working Group

Hi,

Just thought that it'd be interesting for folks here to know that one of our 
recent projects is being put to use. :)

Thanks.

Amr

Begin forwarded message:



From: Glen de Saint Géry <Glen@xxxxxxxxx<mailto:Glen@xxxxxxxxx>>
Subject: [council] Notification of voting outside a Council meeting: Council 
reply comment Nominating Committee Recommendations from the Board Working Group
Date: December 17, 2014 at 9:28:01 PM GMT+1
To: Council GNSO <council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>>

Dear Councillors

The Council approved at the meeting on 11 December 2014, Voting Outside a 
Meeting, as described in Section 4.10  in the revised GNSO Operating 
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> for 
the Council's reply comment on the Nominating Committee Recommendations from 
the Board Working Group.

The proposed timeline for this vote is:


1.      31 December 2014 23:59 UTC Final Council reply comment on the 
Nominating Committee Recommendations from the Board Working Group submitted to 
the Council mailing list.
Tony Holmes to hold the pen on refining the 
comment<http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf>
 up to 31 December 2014.

2.      Voting by electronic ballot:
Voting Opens Saturday, 3 January 2015

Voting Closes on Tuesday 6 January 2015 at 23:59 UTC.
If you foresee any connectivity issues during this period, please let me know 
so that alternate arrangements can be made.

3.      9 January 2015 Comments submitted to the public comment 
forum<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
4.      All Council members, except the non-voting Nominating Committee 
Appointee are eligible to vote.

4. 10. 2<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 
Determination; Notice. Voting outside a meeting may only occur when all of the 
following conditions are met:
a.      The GNSO Chair determines, after discussion with Council members, that 
the issue will have been adequately discussed and sufficient time given to each 
Stakeholder Group and Constituency to consider the issue by the time the vote 
is called;
      b.   The GNSO Chair determines, after discussion with Council members, 
that the Council's regular meeting schedule would make it difficult to resolve 
the issue without scheduling an extra meeting and this would be impractical in 
light of the circumstances at that time;
     c.     No Councilor objects to the vote being taken outside a regularly 
scheduled Council meeting; and
    d.     The GNSO Chair provides at least seven (7) calendar days' advance 
notice of the vote, along with notice of the beginning and ending day and hour 
of the voting period (in UTC), which period shall not be less than four (4) 
calendar days.

4. 10.3.1<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 
Guidelines for Voting Outside a Meeting
As with votes taken during a regularly scheduled GNSO Council meeting, all 
votes taken outside a meeting will:
a. Be open (i.e., not by secret ballot);
b. Allow for the inclusion of voting statements in accordance with Section 
4.3.2 of these Operating Procedures; and
c. Have their outcomes published and recorded, with accompanying voter 
statements, if any, as minutes for purposes of formal record keeping. These 
items
are to be prepared and approved in accordance with Section 3.5 of these 
Operating Procedures, except that the relevant time period shall commence with 
the ending of the voting period.
4.10.3.2 Voting outside a meeting should normally be by electronic means. 
Methods used to transmit and record votes taken outside of meetings shall be 
authenticated and verifiable using the same criteria and applying the same 
standards as those used for absentee ballots under Section 4.4.3 of these 
Operating Procedures.

Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>


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